Pennsylvania
Department of Education
Pennsylvania Information
Management System (PIMS)
School Year 2008-2009
Template Changes
1
Before we begin…
Please enter your LEA or company
name and contact information in the
messaging window
2
Webinar Guidelines
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3
Agenda
• Introductions & Objectives
• Changes to Existing Templates
– Student/Student Snapshot Template
– Programs Fact Template
– Course, Course Instructor and Student Course Enrollment Templates
• New Special Education Domain
– Special Education Snapshot Template
– Special Education Services Fact Template
– Special Education Events Template
• New Student Grades Template
• PIMS Updates
• Questions and Answers
4
Student/Student Snapshot Changes
Field Name
Field
#
Type of
Change
Notes
Educationally
Disadvantaged
22
Field no
longer
collected
Challenge Type
34
New code
values
New values of “Gifted without
Disability” and “Gifted with
Disability”
Homeless
111
Field
changed to
conditionally
required &
new code
values
Code set changed from
options for “Yes”, “No” and
“Doubled Up” to options for
“Shelter”, “Transitional
Housing”, “Awaiting Foster
Care Placement”, “Doubled
Up” and “Unsheltered”
5
Student/Student Snapshot Changes
Field Name
Field
#
Type of
Change
(cont’d)
Notes
Migrant Status
112
New code
values
Code set changed from options
for “Yes” and “No” to options
for “1st Semester Only”, “2nd
Semester Only”, “Both” and
“Does not meet migrant
eligibility”
Race or
Ethnicity
Subgroup Code
114
New Field
Only required for special
education students; multi-racial
is not a reportable code at this
time
Home Language
Code
123
New code
values
New languages added to code
set; see Appendix J
Course of Study
175
Field no
longer
collected
6
Programs Fact Changes
Field Name
Programs Code
7
Field #
5
Type of
Change
New code
values
Notes
New values for “ELL/LEP” and
“Homeless”; these programs
will now be tracked within
this template
Course, Course Instructor and Student
Course Enrollment Changes
Field
Name
Field
#
Type of
Change
Primary
Course
Instruction Instructor
Language
Code
20
New
code
values
New languages added to
code set; see Appendix J
Semester
Course
26
Course
Instructor
17
New
code
values
New values for 4-week
marking periods; see
Appendix O
Student
Course
Enrollment
13
8
Template
Notes
B (Both) value again
available
Special Education Collection in PIMS
• The Special Education data collection
in PIMS should be viewed as a work
in progress
– PDE will continue to run the Special Ed
collection in parallel until the Bureau is
satisfied that the data collected in PIMS
is congruent with Penn Data
– The authoritative source of Special Ed
data while the parallel is running will be
Penn Data
9
New Domain: Special Education
• Special Education data will be collected in PIMS for the first
time in the March collection
– LEAs should continue to submit Special Education data to PennData
– Parallel collection in PIMS
• When data will be reported…
– Data “as of” 12/1/2008 will be submitted to PIMS in March 2009
– Data “as of” 6/30/2009 will be submitted to PIMS during the summer
collection
• Students missed in the 12/1/2008 Snapshot and Events
(consistent with PennData – Student demographic information
may not be changed)
• Templates include…
– Special Education Snapshot
– Special Education Services Fact
– Special Education Events
• Race or Ethnicity Subgroup Code (field 114) in the Student
Snapshot will be used for Special Education reporting
10
Special Education Snapshot Template
Identifies primary details of a student’s participation in Special
Education.
• One record per LEA, School Year, Student and Snapshot Date
• Special Education students only
• Includes Special Education details such as…
–
–
–
–
–
–
Primary and Secondary Disability
Amount of Educational Services
Type of Support
Residency
Service Provider
Etc.
• Actual district and school (location) codes of the LEA that is
educating the student will be captured in fields 46 and 16
respectively
– Field 16 - Service Provider Location Code and Field 46 – Service Provider
AUN - Where the child is receiving the special education services
11
Special Education Services Fact Template
Identifies services provided to Special Education students.
• One record per LEA, Location, School Year, Student,
Snapshot Date and Service Code
• Special Education students receiving related
services/supplemental aids and services only
–
–
–
–
–
–
–
–
12
Transportation
Audiological Services
Psychological Services
Occupational Therapy
Counseling Services
School Health Services
Social Work Services
Etc.
Special Education Events Template
Identifies evaluation and transition events for Special
Education students.
• One record per LEA, School Year, Student, Event Type and
Event Date
• Includes event details such as…
– Event Type Code (Evaluation, Post Secondary Education and Training
Goal, etc.)
– Event Date
– Event Outcome Code (Eligible vs. Not Eligible)
– Non Compliance Reason
– Etc.
• If the Special Ed Event template
event, the Event Date should be
permission to evaluate
• If the Special Ed Event template
event, the Event Date should be
13
is submitted for an evaluation
the date of the parent’s
is submitted for a transition
the IEP date
Special Education Collection
• Who submits Special Ed templates in
PIMS?
– The District of Residence, except for 1306
(public agency placed) students which are to
be reported by the Host District
• Please note: In order to submit your
Special Ed templates, LEAs must submit a
Student template records for your Special
Ed students, if not previously reported in
PIMS by your LEA
14
New Template: Student Grades
Collects information on final course grades for all students.
• Will be collected in the 2008-09 PIMS Summer Collection
• One record per LEA, Location, School Year, Course Code,
Section Code, Student and Semester
• Submit final course grades
• Grades…
– Must be entered in either numeric format (field # 10) or alpha format
(field # 11) for secondary
– Pass/fail indicator (field # 12) required for both primary and
secondary
15
PIMS Project Updates
• March PIMS Collection
– Runs March 2 through April 6
– Snapshot date is March 2, 2009
• PIMS Manual v2.0.1 available no later than
2/6
• Updated PIMS Access DB available early
next week
• HQT Update
• March Course Collection
• Cognos Upgrades Planned
16
Project Resources
• Project website:
– http://www.pde.state.pa.us/PIMS
• Contains resources such as the PIMS Users
Manual, the PIMS Access DB, and the Who
Reports Whom and the Who Reports What
documents
• Check frequently for updates
• PIMS Help Desk
– 1-800-661-2423
17
PIMS Webinar Q&A
1
Please submit your question using
the messaging tool.
2
18
All answers, follow up
questions and
comments can be
made via
microphones.
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State of New Mexico Public Education Department