Pennsylvania Department of Education Pennsylvania Information Management System (PIMS) School Year 2008-2009 Template Changes 1 Before we begin… Please enter your LEA or company name and contact information in the messaging window 2 Webinar Guidelines • Please do not raise hands during the content sections • Ask all questions via the messaging tool • Remember….messaging is never “private” • Log back into Elluminate and resume the webinar if you get disconnected during this webinar or are having connection problems 3 Agenda • Introductions & Objectives • Changes to Existing Templates – Student/Student Snapshot Template – Programs Fact Template – Course, Course Instructor and Student Course Enrollment Templates • New Special Education Domain – Special Education Snapshot Template – Special Education Services Fact Template – Special Education Events Template • New Student Grades Template • PIMS Updates • Questions and Answers 4 Student/Student Snapshot Changes Field Name Field # Type of Change Notes Educationally Disadvantaged 22 Field no longer collected Challenge Type 34 New code values New values of “Gifted without Disability” and “Gifted with Disability” Homeless 111 Field changed to conditionally required & new code values Code set changed from options for “Yes”, “No” and “Doubled Up” to options for “Shelter”, “Transitional Housing”, “Awaiting Foster Care Placement”, “Doubled Up” and “Unsheltered” 5 Student/Student Snapshot Changes Field Name Field # Type of Change (cont’d) Notes Migrant Status 112 New code values Code set changed from options for “Yes” and “No” to options for “1st Semester Only”, “2nd Semester Only”, “Both” and “Does not meet migrant eligibility” Race or Ethnicity Subgroup Code 114 New Field Only required for special education students; multi-racial is not a reportable code at this time Home Language Code 123 New code values New languages added to code set; see Appendix J Course of Study 175 Field no longer collected 6 Programs Fact Changes Field Name Programs Code 7 Field # 5 Type of Change New code values Notes New values for “ELL/LEP” and “Homeless”; these programs will now be tracked within this template Course, Course Instructor and Student Course Enrollment Changes Field Name Field # Type of Change Primary Course Instruction Instructor Language Code 20 New code values New languages added to code set; see Appendix J Semester Course 26 Course Instructor 17 New code values New values for 4-week marking periods; see Appendix O Student Course Enrollment 13 8 Template Notes B (Both) value again available Special Education Collection in PIMS • The Special Education data collection in PIMS should be viewed as a work in progress – PDE will continue to run the Special Ed collection in parallel until the Bureau is satisfied that the data collected in PIMS is congruent with Penn Data – The authoritative source of Special Ed data while the parallel is running will be Penn Data 9 New Domain: Special Education • Special Education data will be collected in PIMS for the first time in the March collection – LEAs should continue to submit Special Education data to PennData – Parallel collection in PIMS • When data will be reported… – Data “as of” 12/1/2008 will be submitted to PIMS in March 2009 – Data “as of” 6/30/2009 will be submitted to PIMS during the summer collection • Students missed in the 12/1/2008 Snapshot and Events (consistent with PennData – Student demographic information may not be changed) • Templates include… – Special Education Snapshot – Special Education Services Fact – Special Education Events • Race or Ethnicity Subgroup Code (field 114) in the Student Snapshot will be used for Special Education reporting 10 Special Education Snapshot Template Identifies primary details of a student’s participation in Special Education. • One record per LEA, School Year, Student and Snapshot Date • Special Education students only • Includes Special Education details such as… – – – – – – Primary and Secondary Disability Amount of Educational Services Type of Support Residency Service Provider Etc. • Actual district and school (location) codes of the LEA that is educating the student will be captured in fields 46 and 16 respectively – Field 16 - Service Provider Location Code and Field 46 – Service Provider AUN - Where the child is receiving the special education services 11 Special Education Services Fact Template Identifies services provided to Special Education students. • One record per LEA, Location, School Year, Student, Snapshot Date and Service Code • Special Education students receiving related services/supplemental aids and services only – – – – – – – – 12 Transportation Audiological Services Psychological Services Occupational Therapy Counseling Services School Health Services Social Work Services Etc. Special Education Events Template Identifies evaluation and transition events for Special Education students. • One record per LEA, School Year, Student, Event Type and Event Date • Includes event details such as… – Event Type Code (Evaluation, Post Secondary Education and Training Goal, etc.) – Event Date – Event Outcome Code (Eligible vs. Not Eligible) – Non Compliance Reason – Etc. • If the Special Ed Event template event, the Event Date should be permission to evaluate • If the Special Ed Event template event, the Event Date should be 13 is submitted for an evaluation the date of the parent’s is submitted for a transition the IEP date Special Education Collection • Who submits Special Ed templates in PIMS? – The District of Residence, except for 1306 (public agency placed) students which are to be reported by the Host District • Please note: In order to submit your Special Ed templates, LEAs must submit a Student template records for your Special Ed students, if not previously reported in PIMS by your LEA 14 New Template: Student Grades Collects information on final course grades for all students. • Will be collected in the 2008-09 PIMS Summer Collection • One record per LEA, Location, School Year, Course Code, Section Code, Student and Semester • Submit final course grades • Grades… – Must be entered in either numeric format (field # 10) or alpha format (field # 11) for secondary – Pass/fail indicator (field # 12) required for both primary and secondary 15 PIMS Project Updates • March PIMS Collection – Runs March 2 through April 6 – Snapshot date is March 2, 2009 • PIMS Manual v2.0.1 available no later than 2/6 • Updated PIMS Access DB available early next week • HQT Update • March Course Collection • Cognos Upgrades Planned 16 Project Resources • Project website: – http://www.pde.state.pa.us/PIMS • Contains resources such as the PIMS Users Manual, the PIMS Access DB, and the Who Reports Whom and the Who Reports What documents • Check frequently for updates • PIMS Help Desk – 1-800-661-2423 17 PIMS Webinar Q&A 1 Please submit your question using the messaging tool. 2 18 All answers, follow up questions and comments can be made via microphones.