FTE SELF-REVIEW 2007-2008
ELEMENTARY SCHOOLS
Attendance Services
Ms. Mary Lee Snipes
Administrative Director
Ms. Yvette Senior-Stewart
Coordinator
1
FTE SELF-REVIEW 2007-08
• Survey Dates
• Review Areas
• Department Checklists
• Guidelines to conduct an FTE Self-Review
• Student Record Review
• FTE Report
• 2007-08 Self Review
Summary Memorandum
2
SURVEY DATES
• 07-08 Survey 2
• October 8 – 12, 2007
• Attendance Eligibility Window 9/28 - 10/12/07
• 07-08 Survey 3
• February 4 – 8, 2008
• Attendance Eligibility Window 1/24 - 2/8/08
3
REVIEW AREAS
• Self-Review will include the following areas:
• FTE Materials
• Attendance
• Teachers Certification
• Special Education (SPED)
• English Language Learners (ELL)
4
FTE MATERIALS
CHECKLIST
5
FTE MATERIALS CHECKLIST
• Final FTE Report(s)
• Verification of Earned FTE
(Balanced with the School Funding Certification signed
and dated by the principal)
• School Funding Certifications
(Balanced with the Verification of Earned FTE signed and
dated by the principal)
• ESOL Techniques Rosters
(Verified, signed and dated by teachers)
6
ATTENDANCE
CHECKLIST
7
ATTENDANCE CHECKLIST
• Review attendance data during the
eleven day window period for both
surveys.
Eleven Day Eligibility Windows
• October Survey 9/28/07 - 10/12/07
• February Survey 1/24/08 - 2/8/08
• Students are eligible to receive
funding, if in membership one day
during the eleven day window, if not
withdrawn prior to the survey week.
8
ATTENDANCE CHECKLIST
• Compare Teachers’ Official Daily
School Attendance, Daily Reason and
ISIS attendance database for
accurate reporting.
• Daily attendance Bulletins
• Substitute Rosters signed and dated
by person who has takes attendance
• Principal’s Report on Attendance
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ATTENDANCE WORKSHEET
A tte n d a n c e R e v ie w W o rk s h e e t
H om eroom
S ec tion
Teac her's N am e
#
LE GE N D
S tudents ' N am e
1
OK
I.D .#
X
Home Room
D a ily R e a s o n *
*
IS IS
S tu d e n t w ith a tte n d a n ce
d iscre p a n cie s w ith Ele ctro n ic
G ra d e b o o k H o m e ro o m
R e su lt
2
Home Room
D a ily R e a s o n *
a tte n d a n ce a n d IS IS P F 7
IS IS
scre e n m u st re vie w th e D a ily
R e a so n co d e to d e te rm in e if
a tte n d a n ce is a ccu ra te in
R e su lt
3
IS IS .
Home Room
D a ily R e a s o n *
IS IS
R E S U LT B OX
R e su lt
4
To indic ate if a s tudent's
Home Room
D a ily R e a s o n *
attendanc e is ac c urate/inc orrec t
IS IS
by plac ing a " O K " or an " X" in
R e su lt
the appropriate R es ult B ox
5
Home Room
D a ily R e a s o n *
IS IS
R e su lt
6
Home Room
D a ily R e a s o n *
IS IS
R e su lt
10
ATTENDANCE RESOURCES
• Attendance Review Form
http://attendanceservices.dadesschool
s.net/fte.asp
• Student Attendance Reporting
Procedures Grades Pk-12
Handbook 2007-08
http://enhandbooks.dadeschools.netp
olicies/89.pdf
11
ATTENDANCE RESOURCES
• Electronic Gradebook
• http://gradebooksupport.dadeschools.ne
t/gradebookManager.asp
• http://gradebooksupport.dadeschools.ne
t/videos.asp
12
COMMON ATTENDANCE
FINDINGS
• Student funded for the survey, but did not
meet attendance eligibility (i.e., DNE,
withdrawn prior to survey)
13
TEACHER
CERTIFICATION
14
TEACHERS’ CERTIFICATION
CHECKLIST
• Verify all teachers are certified in their
assigned subject areas.
• Copy of state license for the following
positions:
• Audiologist (either certificated or
licensure)
• Physical Therapist
• Speech and language Pathologist
(either certificated or licensure)
• Occupational Therapist
15
TEACHERS’ CERTIFICATION
CHECKLIST
• Statement of Eligibility in the
assigned subject area
• Review META requirements to ensure
coursework is completed within the
required timelines.
• Out-of-Field teaching assignments
must be approved by submission of
one of the following forms:
16
TEACHERS’ CERTIFICATION
CHECKLIST
• FM-5783 (ESOL) – Agreement
• FM-5784 Agreement for teachers
Accepting Out-of-Field Assignments
• Documentation (College transcripts
or completed in-services) of required
coursework for in-field designation
• Language Proficiency Test
17
CERTIFICATION RESOURCES
• Florida Course Code Directory and
Instructional Personnel Assignments
• http://www.firn.educ/doe/curriculum/pdf/ccd
databasefile.pds
• Procedures for Monitoring Teachers’
Certification
• http://enhandbooks.dadeschooslnet/policies/6
9/index.htm
• Additional information, please contact Ms.
Charlene Burks at [email protected]
18
COMMON CERTIFICATION
FINDINGS
• Out-of-Field teacher did not have an
approved waiver.
• Parent did not receive teacher out-of-field
letter
• Missing copies of Teacher’s certification
and therapist’s licenses.
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SPECIAL EDUCATION
(SPED) CHECKLIST
20
SPECIAL EDUCATION (SPED)
CHECKLIST
• Notification of Meeting FM-4851
• Individual Educational Plan (IEP) FM4953
• Matrix of Services FM-5582
• The Informed Notice of Proposal or Refusal
to Change Evaluation Identification,
Educational Placement, or Free
Appropriate Public Education (FAPE), FM4877
21
Division of Special Education (SPED)
Standards Record Review FM-7069
22
SPED FORMS AND CHECKLIST
• Policies and Procedures for SPED
Addendum 2007-08 10/2007
http://ehandbooks.dadeschools.net/policies/177.p
ds
• SPED FORMS
http://ese.dadeschools.netformpg.htm#matix
23
SPED FORMS AND CHECKLIST
• Matrix of Services Handbook, 2004 Revised
Edition, Florida Department of Education
• Matrix of Services Form
http://forms.dadeschools.net/webpdf/5582.pdf
24
Common SPED (ESE) Findings
• Missing documents
(IEP, Notification of Meetings form, Matrix of Services
form, etc.)
• Incomplete documents
• (Missing signatures, Dates, Demographics, General
Information, etc.)
• Student funded on an incorrect FTE Domain
Rating line number
• (111, 112, 113, 254, and 255)
25
Common SPED (ESE) Findings
• Matrix of Services was either incomplete,
missing or added incorrectly.
26
ADVANCED ACADEMIC
(GIFTED)
27
ADVANCE ACADEMICS CHECKLIST
• Notification of Meeting FM-4851
• Gifted Student Educational Plan (EP) FM6329
• Gifted Student Educational General
Educational Teacher’s Statement FM-6865
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GIFTED – ELEMENTARY PRE-AUDIT
CHECKLIST
• The checklist is accessible on the Advanced
Academic website:
• http://advancedacademicprograms.dad
eschools.net
29
COMMON ADVANCED
ACADEMICS FINDINGS
• Missing documents (EP,
Notification of Meetings
form, General Education
Teacher Statement, etc.)
• Incomplete documents
(Missing signatures, Dates,
Demographics, General
Information, etc.)
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ENGLISH SPEAKERS
OF OTHER
LANGUAGES (ESOL)
31
ENGLISH SPEAKERS OF OTHER
LANGUAGES (ESOL)
• Home Language Survey FM-5196
• Testing Instrument
• Parent/Guardian Notification Letter
• Elementary FM-6576
• Secondary FM-6577
• Individual Student LEP Plan
• Elementary FM-4649
• Secondary FM-4650
32
End of Year Bilingual Procedures
Checklist - Elementary Schools
• http://bilingual.dadeschools.net
• Click the “document” link to access the page.
33
COMMON ESOL FINDINGS
• Missing documents (Home Language
Survey Form, Notification Letter Parents,
LEP Plan)
• Incomplete documents (Missing dates,
signatures, Tests, LEP Committee
information, LEP Plan)
34
STUDENT RECORD REVIEW
• Compare the reported
information from your FTE
report listed in the Special
Program, ESOL Rosters with
students’ documents.
35
STUDENT RECORD REVIEW
• Submit DECO amendments for
corrective transmission to Attendance
Services - 9028.
36
ELEMENTARY
FTE SPECIAL
PROGRAM ROSTER
37
Students’
services hours
Domain Rating
Students’
Exceptionalities
38
Verify in the IEP
if the student is
consultative
and logs are
available
Verify services,
hours, exceptionality
and IEP
documentation
39
Verify student’s Domain Rating
and funding line #
40
Verify if the
Matrix is totaled
correctly and
funding is
accurately
reported.
Ensure Matrix of Services
Special Consideration
points are applied
according to guidelines
Ensure students are
eligible for the ESOL
program and receive the
correct services
41
ELEMENTARY
TEACHERS MASTER
LIST
42
Verify all
teachers are
certified in
assigned
subject
area(s) or an
approved
waiver is on
file
Schools must
maintain a copy of
a valid license on
file
43
DECO CORRECTIONS
AND REPORTING
44
FTE REPORT AND REVIEW AREAS
• All findings from your
FTE Self-Review must be
immediately corrected.
• As appropriate, DECO
adjustment must be
submitted to attendance
Services - 9028
45
DECO/ATTENDANCE FORMS
Student DECO Amendment Form (FM-5502)
Student DECO Amendment Special Program
(ESE, ESOL, Vocational) FM-7191
Teachers Course DECO Amendment (FM-5503)
Teachers Course DECO Out-of-Field Amendment
(FM-5673)
These forms are available on the internet at
Http://attendanceservices.dadeschools.net/ft
e.asp
46
DECO/ATTENDANCE FORM
Attendance Correction Form
(FM-5556)
This form is available on the
internet at
Http://attendanceservices.da
deschools.net/fte.asp
47
FTE SELF REVIEW FINDINGS AND
DUE DATES
• Compile the results from your
FTE Self Review and submit
findings on the form accessible on
the FTE website by the required
date:
• Http://attendanceservices.dad
eschools.net/fte.asp
48
SUMMARY OF FINDING MEMORANDUM
49
FTE SELF REVIEW SUMMARY
FINDINGS MEETINGS AND DUE DATES
Meeting Dates
Self Review
Memo Due Date
Mon., May 5, 08
Tues., May 13, 08
Tues., May 6, 08
Wed., May 14, 08
Wed., May 7, 08
Thurs., May 15, 08
Thurs., May 8, 08
Fri., May 16, 08
Mon., May 12, 08
Wed., May 21, 08
Tues., May 13, 08
Thurs., May 22, 08
Wed., May 14, 08
Fri., May 23, 08
50
FTE SELF REVIEW SUMMARY
FINDINGS MEETINGS AND DUE DATES
Meeting Dates
Self Review
Memo Due Date
Thurs., May 15, 08
Tues., May 27, 08
Mon., May 19, 08
Thurs., May 29, 08
Tues., May 20, 08
Fri., May 30, 08
51
ATTENDANCE SERVICES
Additional information can be obtained from Division of
Attendance Services FTE office. Below are contact
numbers to address your questions and concerns.
Ms. Mary Lee Snipes,
Administrative Director
(305) 883-5323
Ms. Yvette Senior-Stewart,
Coordinator
FTE Specialists
(305) 883-5648
Ms. Cynthia Johnson
Ext. 2406
Ms. Betsy Nadal-McCray Ext. 2402
Ms. Pamela Sturrup
Ext. 2405
Ms. Mariana Vega
Ext. 2401
52
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