Central Region Office
Opening of Schools’ Meeting
August 18, 2015
DR. ALBERT PAYNE
REGION SUPERINTENDENT
Strategic Plan – Vision 20/20
http://pdfs.dadeschools.net/featured/vision20-20.pdf
Administrative Directors
Area of Responsibility
Dr. Jacques Bentolila
Financial Human Capital
Coral Gables Feeder Pattern
Miami Jackson Feeder Pattern
Dr. Janice Cruse-Sanchez
Professional Standards & Development
Miami Central Feeder Pattern
Miami Springs Feeder Pattern
Ronald W Reagan/Doral Feeder Pattern
Administrative Directors
Area of Responsibility
Ms. Lourdes P. Gimenez
Academic Operations &
Professional Standards
Miami Edison Feeder Pattern
Miami Senior Feeder Pattern
Ms. Amelia Leth
Academic Operations
Solidified Feeder Schools
Administrative Directors
Area of Responsibility
Mr. Michael Lewis
Community School Operations
Miami Northwestern Feeder Pattern
South Miami Feeder Pattern
Ms. Anamarie Moreiras
Academic Operations
Miami Coral Park Feeder Pattern
Booker T. Washington Feeder Pattern
Central Region Office Schools
• 60 – Elementary Schools
• 17 – K-8 Centers
• 15 – Middle Schools
• 21 – High Schools
Office of Academics and Transformation/
Education Transformation Office
District-Wide Support Plan
37
10
9
13
69 9
3
1
4
1614
4
5
5
28
DR. ALBERT PAYNE
REGION SUPERINTENDENT
REMINDERS & UPDATES
Expectations
• Continue to serve as the Instructional Leader of your school
ensuring that teachers and staff have the necessary training
and resources to improve student achievement and to
deliver the best instructional program possible.
• Provide students and staff with a safe, sanitary and caring
learning environment.
• Communicate with your Administrative Director if you are
going to be absent or away from your building for more than
two hours. (Inform your designee of the name of a
neighboring principal to call for assistance if necessary.)
• Contact your Administrative Director to request permission
if you need to be absent from a Principals’ Meeting or a
Feeder Pattern Meeting.
Expectations
• All vacations must be pre-approved. Submit requests for
one or two vacation days at least two days in advance.
Submit requests for more than two vacation days at least
two weeks in advance. Additionally, submit to your
Administrative Director, in writing, the name of the
administrator left in charge.
• Inform your Administrative Director of any serious incidents
or potential problems that may occur at your school. Please
forward copies to appropriate individuals.
• Pay special attention to suicidal ideations and/or threats.
Expectations
• Ensure that your cellular phones are on and monitored
along with social media at all times.
• Make sure your secretary and/or assistant principal
know your whereabouts or how to reach you when you
are away from the building.
• Ensure that your staff is provided with phone trees and
procedures for utilization in the case of an emergency
(the same for the Feeder Pattern).
Expectations
• Respond immediately to calls from the Central Region Office
Superintendent and/or Administrative Directors.
• Submit all forms, reports, etc. to the Central Region Office
typewritten and in a timely manner.
• Handle parental problems and concerns to the best of your
ability at the school level.
• Encourage your office staff to answer phones quickly and to
speak and greet all parents/visitors in a positive, polite and
professional manner as they serve as the ambassadors of
your schools.
Expectations
• Inform the Central Region Office, Ms. Iraida MendezCartaya, Associate Superintendent, OIAGA & CS, and Mr.
Luis E. Diaz, Administrative Director, School Operations,
any time a Board Member, Elected Official, Dignitary or
their administrative assistant visit your school site. Early
notification will make it possible for Region administrators
to provide support and/or attend the event.
• For any newsworthy event, notify Ms. Daisy GonzalezDiego, Chief Communications Officer, Public Information.
• Continue to avail parents with school information and
market your school to encourage parent and community
participation.
CRO E-FOLDER
centralregion.dadeschools.net/efolder/resources2015.html
DR. JACQUES BENTOLILA
FINANCIAL HUMAN CAPITAL
ADMINISTRATIVE DIRECTOR
Personnel
• Hire Update
• Be prepared to open the first day of school with
Temporary Instructors for any openings
• Temporary Instructors Ability to Work
– Must be checked daily! Must be on most current list!
• Non-Instructional Openings.
– If you have long term workman comp and/or leave issues
contact me for assistance
– If you budget for PT custodians to meet allocation…hire
them
Personnel
• Employees must work in area hires.
– Federal Programs have strict guide lines, don't get creative
• OPT Day Form and Usage
• Job Code(PCL)=Master Schedule=What they do
Budget
• My budget mantra … 5th day of school (No Shows
Out)… 10th day of school… 15th day of school … Final
Budget Conference…
• Important Dates
– 1st FTE Snapshot = August 28th
– 2nd FTE Snapshot= September 4th
– Final FTE Snapshot= September 18th
• ESE and Gifted data must be completed in SPED EMS
by September 16th to make rollover
• Mini-Budget Conferences and Final Budget Conference
(September 28th – October 9th)
Budget
• Title I Budget updates via transfers
• No retroactive hires!!!!
• If an employee is not on the PCL/Payroll sheet they are
not to work
• Supplements
– Be cautious of fringe benefits in supplements manual vs cost
of supplements on SBBS
Class Size
• You should only be creating a schedule with
authorized employees and supplements you have
purchased
• If using other supplements that don’t cost you
money, make sure you meet set criteria
• Monitor class size daily
• Target is class by class, but you do the best with what
you have
• Only have overflow class if you are providing relief
• Start leveling ASAP!!!
Audits
• Monthly Bank Reconciliation new procedure
• Original Bank Statements opened by PRINCIPAL
• Obtain required quotes for orders and remember
M/WBE (Minority and Women-Owned Business
Enterprises)
• Yearbook/Photo Contracts
• Fees
• Print/Review/Sign AAAA Authorizations Monthly
• Mini In-House Property Control Audits
• Community School/After Care Account Monitoring and
Audits
Payroll
• Review approvers/input specialist and their alternates
• Overtime must be preapproved. Only exception is to
respond to the alarm in the middle of the night
• Hourly personnel can only have 50 hours per pay period
– Only exception is Permanent Part-Time Cafeteria Employees,
they can continue working to 60 hours per pay period.
– Substitute food service employees are not exempt.
Miscellaneous
• Any email sent to me from someone other than the
Principal dealing with school matters must have
Principal copied on it
• Use of student images
• Central Region Office Audit Prevention Team
Weekly Briefings
• WB #17756 – Student Accident Insurance
• WB #17792 – Payroll Instructions for FT Athletic
Personnel
• WB #17811 – Athletic and Activities Working Prior to
10 Month Pay Instructions
• WB #17813 – OPT Day Revised FM2832
• WB #17864 – FIU on HS Campus Centralized Billing
Process
Contact Information
Dr. Jacques Bentolila, Administrative Director
[email protected]
(305) 499-5050 ext. 5057– Office
(305) 470-9523, Private Line
(305) 499-5076 – Fax
(786) 525-0149 – Cell
Raquel Diaz, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5047
Contact Information
Budget Office
Ms. Ana Ramos-Gonzalez, Budget Coordinator
[email protected]
(305) 995-2483 – Office
Mr. Jesus Larranaga, Instructional Staffing Officer
[email protected]
(305) 995-7225 – Office
Raquel Diaz, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5047
DR. JANICE CRUSE-SANCHEZ
PROFESSIONAL STANDARDS &
DEVELOPMENT
ADMINISTRATIVE DIRECTOR
Professional Standards
• Non-Instructional Personnel Liaison
–
–
–
–
ADA/Civil Rights and Diversity Compliance
OPS Liaison
Contract Grievances
Upon receipt from employee/union, contact me
immediately
• Procedural Manuals
– Job – specific manual should be reviewed with custodian
and clerical personnel
– A “Receipt of Manual” memo with signature line should be
acquired indicating acknowledgment of expectations
(Fax Custodial and Clerical Handbook Review Meeting
Sign-In Sheets to 305-499-5074 by no later than Friday,
September 4, 2015)
– See e-Folder for Sample Custodial and Clerical Handbooks
Professional Standards &
Development
• Professional Development
– Scaled Leadership Regional Meetings (see Monthly Schedule)
– ALL Assistant Principals will attend on a separate date (see
Monthly Schedule); Meetings will be held at the
Central Region Office
• Principals identify the time for assistant principals to attend
– Numerous PD are being offered for various personnel, please
review your briefings and distribute as needed
• SPED Liaison
– Due to moratorium and to allow students to assimilate back,
no Testing/Staffings will occur until after the 1st few weeks of
school
– See Opening of School Manual for various processes that must
be completed by September 4, 2015 for Students with
Disabilities
Professional Standards &
Development
• Suspensions/Expulsions - New District Policy on
Suspensions
– Begin to review and update the Alternative to Suspension
Plan document; Establish a school-wide expectation for
behavior with progressive consequences
– Progressive Discipline
– Until further direction is received, if a suspension is being
considered the following steps must be followed
 Complete Request for Suspension document (see e-Folder) and
email to Dr. Janice Cruse-Sanchez
 Suspension Request can ONLY be emailed from the Principal
Professional Standards &
Development
• Code of Student Conduct
– The Code of Student Conduct (COSC) is designed to promote and
maintain a safe learning environment free from disruptions that
interfere with teaching and learning activities
– Acknowledgement of Receipt and Review for the Code of Student
Conduct along with the parent/guardian flyer must go home of the
first day of school. The Principal Letter needs to be put on your
school’s letterhead.
 Receipt and Review document due back from students by no later
than September 5, 2015
– Post the Link to the Code of Student Conduct on your school’s
website
• Values Matter Campaign
– A district-wide campaign to improve school culture by teaching the
District’s nine core values. Daily activities surrounding the core
value each day for the 1st ten days of school.
– See Weekly Briefing #17908
Professional Standards &
Development
• Retentions
– Students Retained in School Year 2014-15 – Incomplete
Intervention Strategies Report (Product #T32004901)
– Review this document with your Assistant Principal and
Counselor; Update SCM history of student as needed to
ensure compliance
– See Student Progression Plan pages 141-144 for procedures
that are to be followed when considering retention of a
student
– WB #17888 – Identification Of Retained Grade 3 Students
Who Passed the Alternate Assessment But NOT
Recommended For Promotion to Grade 4
 Any retained Grade 3 student who passed the AAGTP but
is not recommended for promotion to Grade 4 must be
reported to Assessment, Research, and Data Analysis by
Friday, August 28th
Professional Standards &
Development
• Items Due to District (see Opening of Schools
Procedures Manual – Task List)
• Professional Development (PD) Needs Assessment
results and PD Blueprint form (FM7551) to the Office of
Professional Development Evaluation Loc#9017 due
by August 28th
• WB# 17814 – 2015-2016 Professional Development
Liaison (PDL) Application due to Ms. Jan Flacker via
email by August 28th and fax a copy to Ms. Rosa Lewis
at (305) 499-5074
Contact Information
Dr. Janice Cruse-Sanchez, Administrative Director
[email protected]
(305) 499-5050 ext. 5058 – Office
(305) 470-9464, Private Line
(305) 305-499-5074 – Fax
(786) 229-5412 Cell
Rosa Lewis, Secretary
[email protected]
(305) 499-5050 ext. 5049
Contact Information
Non-Instructional
Ms. Maria G. Zabala, District Director
Office of Professional Standards
[email protected]
(305) 995-7106 – Office
Andrea McKyer, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5048
MS. LOURDES P. GIMENEZ
ACADEMIC OPERATIONS &
PROFESSIONAL STANDARDS
ADMINISTRATIVE DIRECTOR
Professional Standards
• Review policies and procedures included in staff
handbooks and OPS manual
– Receipt signature form and specific records
• How to use Common-Sense and Professional
Judgment to avoid legal complications in Teaching
(Instructional)
– Common-Sense suggestions for Non-Instructional Personnel
(Non-Instructional)
• State Board of Education Rule 6B-1.001 FAC: The Code
of Ethics of the Education Profession in Florida
Professional Standards
• State Board of Education Rule 6B-1.006 FAC: The
Principles of Professional Conduct of the Education
Profession in Florida
• Employee Assistance Program (EAP)
Incidents/Complaints
• Emergencies immediately call 911
• Determine if can be handled at worksite
• If cannot be handled at worksite, contact Central
Region Office (305) 499-5050
– Instructional – Ms. Lourdes P. Gimenez
– Non-Instructional – Dr. Janice Cruse-Sanchez
• If not able to reach Region Directors, contact OPS
designated personnel for guidance
Incidents/Complaints
• To make a report, contact School Police
(305) 995-COPS
• Contact DCF, if applicable – (800) 964-2873
• Complete Incident Reporting Form #7039
– Fax to: (305) 995-4161
– Fax to Region: (305) 499-5075
• Contact Region/OPS if you have not received any
follow up information, Incident Reporting Form (Lead
Sheet), within a week (5 work day period)
• Report all incidents in a timely manner
Bilingual and World Languages
Elementary & Secondary ELL Updates
Pacing Guides
• Grade K-5 – include World-Class Instructional Design and
Assessment (WIDA) and ELL links to provide teachers with
ESOL strategies
• Grades 6-12 – the following courses have been posted in the
Learning Village
– M/J Language Arts Through ESOL
– M/J Developmental Language Arts Through ESOL (grades 6-8)
– English Through ESOL and Developmental Language Arts
Through ESOL (grades 9-12)
• Grades 6-12 Pacing Guide for 2015-16– include technology
resources for teachers
– Links for NBC Learn, Discovery Education, C-Palms and
World-Class Instructional Design and Assessment (WIDA)
TITLE III FUNDS
• Title III funds will be available for schools with eligible
ELL students to
– implement the 2015-16 Supplemental Tutoring Academy
– Supplement technology instruction for ELL students
through Imagine Learning and Achieve3000 programs
Weekly Briefings
• WB #17263 – Procedures and Guidelines for ESOL
Students Classified as Three Years or More (6+
Semesters)
• WB #17894 – Information Regarding Legislative
Changes for Student Progression for the 2015-2016
School Year
• WB #17900 – Opening of School Guidelines and
Procedures for the ESOL Program
Contact Information
Ms. Lourdes P. Gimenez, Administrative Director
[email protected]
(305) 499-5050 ext. 5056– Office
(305) 470-9531, Private Line
(305) 499-5075 – Fax
(305) 776-9223 – Cell
Andrea McKyer, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5048
Contact Information
Instructional Personnel
Ms. Carmen G. Gutierrez., District Director
Office of Professional Standards
[email protected]
(305) 995-7104 – Office
Andrea McKyer, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5048
Contact Information
Non-Instructional
Ms. Maria G. Zabala, District Director
Office of Professional Standards
[email protected]
(305) 995-7106 – Office
Andrea McKyer, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5048
MS. AMELIA LETH
ACADEMIC OPERATIONS
ADMINISTRATIVE DIRECTOR
Academic Operations
• Curriculum Support Specialists
– Eugenie Laguerre and Melissa Williams
• View School Operations Management Guide
“Principals’ Task List”
– comprehensive list of all requirements and due dates for this
academic year
• Open House Dates
–
–
–
–
Elementary/K-8 Centers - September 8 – 10, 2015
Middle Schools - September 16 – 17, 2015
Senior High Schools - September 28 – 29, 2015
Special Centers - September 30 – October 1, 2015
Academic Operations
• English Language Arts- Secondary:
– Pacing guides for grades 6-12 posted in the Learning Village:
Intensive Reading Plus (IR+), Intensive Reading (IR),
Intensive Reading Enrichment (IR-EN), Retakers, M/J
Language Arts and M/J Language Arts Advanced
(grades 6-8), English and English Honors (grades 9-12)
– ELA Pacing Guides for the 2015-2016 school year include
technology resources for teachers. Links for NBC Learn,
Discovery Education, and C-Palms are included
– The i-Specs Planning Tools for grades 6-10 have been created
and will be posted in the Learning Village by grade level to
guide teachers when planning for instruction of the annually
assessed standards
Academic Operations
• English Language Arts- Secondary (Con’t)
– Since the IR+ class is a back-to-back course that includes the
required Language Arts or English class, IR+ pacing guides
have been enhanced to include additional rigorous writing
instruction
• Mathematics
– Mathematics Pacing guides have been updated
– CPALMS STEM Lessons have been included in the
Technology Tools section of the pacing guides to facilitate
the integration of STEM activities within the mathematics
classroom
Academic Operations
• Mathematics (Con’t)
– In grades 6-8, standards Flipbooks have been included in the
pacing guides to assist in the planning process
– In grades 9-12, Academic Support Resource Tables have been
included in the Algebra 1, Geometry, and Algebra 2 pacing
guides, which provide resources for specific previous grade
standards to close achievement gaps and assist schools in
meeting the academic support requirements outlined in
HB 7069; corresponding Edegunity Academic Support
courses have been developed to assist in this process as well
Weekly Briefings
• WB #17653 – Opting Out of Intensive Reading
• WB #17857 – Mobile Device Project Implementation
Guide 2015-2016
• WB #17860 – Mobile Device Opening of School
Webinar
• WB #17900 – Opening of School Guidelines and
Procedures for the ESOL Program
Contact Information
Ms. Amelia Leth, Administrative Director
[email protected]
(305) 499-5050 ext. 5059– Office
(305) 470-9447, Private Line
(305) 499-5051 – Fax
(786) 412-6796 – Cell
Ana Perez, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5061
MR. MICHAEL LEWIS
COMMUNITY SCHOOL OPERATIONS
ADMINISTRATIVE DIRECTOR
Cleaning and Sanitation Audit Updates
Unsatisfactory Benchmark Ratings
•
10-14% failure rate – Email is generated by Director,
Facilities Services, Plant Operations notifying the
Principal of a required re-inspection within 2 days
•
15-18% failure rate – Email is generated by Director,
Facilities Services, Plant Operations notifying the
Principal of a required re-inspection within 4 days
•
19-22% failure rate – Same as above, required reinspection within 7 days
• After re-inspection – If site passes, a report is
generated informing Principal of the change in status
Community School Operations
• DCIRT
Forms that must be submitted by deadline
– Readiness Emergency Management (REMS) (FM#7393)
– Critical Incident Response Team Profile (FM#5092)
•
•
•
•
•
•
•
•
•
Hurricane Season/Shelter
Mock Drill
Attendance
DECON Radios
Maintenance/Capital Improvements
Media Related Incidents
Student Transfers
Mulch is available
Immunization Report
Weekly Immunization Report Reminder
Contact Information
Mr. Michael Lewis, Administrative Director
[email protected]
(305) 499-5050 ext. 5042 – Office
(305) 470-1801, Private Line
(786) 402-4070 – Cell
Yolanda Busquet, Social Work Chairperson
Student Administrative Transfers
[email protected]
(305) 499-5050 ext. 5061
Ana Perez, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5061
MS. ANAMARIE MOREIRAS
ACADEMIC OPERATIONS
ADMINISTRATIVE DIRECTOR
Academic Operations
English/Language Arts: K – 8
• Start Smart – resource to be utilized the first three
weeks of intensive instruction
• No student work texts are needed during the first three
weeks
• Introduces graphic organizers and other resources that will
be used throughout the year
• After week 1, anchor charts on week 1 topics should be visible
in the classroom
• It is highly recommended that students keep
Reading/Writing Interactive Notebooks beginning from
the first day of school
Academic Operations
English/Language Arts: K – 8 (continued)
• ELA website
– Reading/Writing PowerPoints for use by teachers in
Grades 3-5
– Pacing guides
– LAFS K-5 Task Cards
– K-5 Making the Grade
– Grades 3-5 Revised Item Specifications
– K-5 Instructional Frameworks
– K-5 Intervention Decision Trees
• Learning Village
– Power Points
– Teacher scripts
– Planning Cards
Academic Operations
Intervention
• Begin the first week of school
• The first three weeks of the Intensive Acceleration (IA)
are aligned with Start Smart
Mathematics: K - 8
• Daily bell-ringers for grades 3-5 have been referenced
in the pacing guides and uploaded in the Learning
Village
• The Mathematics Department website is being
revamped to include essential resources, best practice
strategies, instructional videos, Math Leaders PD
resources and competition resources
Academic Operations
Mathematics: K - 8
• Interactive notebooks should be utilized in Math
• McGraw-Hill is creating weekly “e-assessments” for
students to practice various response mechanisms as
seen on ELA FSA, and they will be automatically
graded online
• Utilize the March 2015 Item Specifications to guide
lesson planning
Social Science: K - 8
• K-8 Pacing guides have been updated.
• The Department of Social Sciences website,
http://socialsciences.dadeschools.net
Academic Operations
Science: K – 8
• Expect the implementation of reading and writing
within the content areas
• Interactive notebooks should be utilized in Science
• Utilize the district correlations of informational text in
ELA Wonders series to support science instruction and
P-SELL (Promoting Science Among English Language
Learners) resources during science instructional time
Weekly Briefings
• WB #17653 – Opting Out of Intensive Reading in
Secondary Schools
• WB #17834 – Start Smart Instructional Resources
• WB #17835 – Reading Coach/Contact Information for
Tier 1 Schools
• WB #17839 – English Language Arts (ELA) Pacing
Guides
Weekly Briefings
• WB #17896 – Social Sciences – Pacing Guide Updates
for the 2015-16 School Year
• WB #17897 – Opting Out of Intensive Reading in
Secondary Schools Release Letter
• WB #17905 – 2015-16 Updates on Mathematics
Resources for Curriculum, Instruction and Assessment
(Elementary & K-8)
• WB #17909 – 2015-16 Updates on Mathematics
Resources for Curriculum, Instruction and Assessment
(K-8 & Middle)
Weekly Briefings
• WB #17910 – 2015-16 Updates on Mathematics
Resources for Curriculum, Instruction and Assessment
(K-8, Middle & Senior High)
• WB #17915 – Administration of the Science Baseline
Interim Assessment Tests via Gateway to Data (G2D)
Contact Information
Ms. Anamarie Moreiras, Administrative Director
[email protected]
(305) 499-5050 ext. 5046 – Office
(305) 499-5076 – Fax
(786) 402-4464 – Cell
Andrea McKyer, District Administrative Assistant
[email protected]
(305) 499-5050 ext. 5048
DR. ALBERT PAYNE
REGION SUPERINTENDENT
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