FY15 21st CCLC
Request for Proposal (RFP)
Workshop
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
1
Goals
• Assist in determining if this grant is suitable for
your organization
• Provide a detailed explanation of the proposal
process, including:
• Each component of the proposal
• Proposal submission requirements
• Proposal scoring and selection process
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
2
Questions
• We can only answer questions about the
content of the Request For Proposal (RFP) and
the application process
• We cannot provide any tips, guidance, or
suggestions on writing your proposal
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
3
Is this grant right for you?
1. Program design must match the goals and
processes of grant.
2. This is a reimbursement grant.
3. Typically, completion of the proposal takes
extensive planning.
4. You must be ready to implement upon State
Board of Education approval.
5. You must be prepared to meet high
expectations and deliver results.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
4
Background Information
and History
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
5
21st CCLC History
• The program began in 1998 with direct federal
oversight.
• The No Child Left Behind Act of 2001 moved
management of programs to the states.
• Currently, all 50 states, Puerto Rico, the US
Virgin Islands, the District of Columbia, and the
Bureau of Indian Affairs operate 21st CCLC
programs.
• Receive $1.1 billion; $36 million in GA in FY14
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
6
Georgia’s Program
• 136 current grants, held between 70 subgrantees
• Administered by the Georgia Department of Education
• State support team currently consists of a program
manager, a grant specialist, six field-based specialists,
three fiscal analysts, and a secretary
• State is responsible for monitoring operations of subgrantsupported activities, including fiscal management
• State must also monitor subgrantees to assure compliance
with applicable state and federal requirements and
achievement of performance goals
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
7
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
8
PART I:
General Information
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
9
Program Purpose
The purpose of Georgia’s Title IV, Part B, 21st Century
Community Learning Centers program is to provide federal
funds to establish or expand community learning centers that
operate during out-of-school hours and that have three
required specific purposes:
• To provide opportunities for academic enrichment and
tutorial services;
• To offer students a broad array of additional services,
programs, and activities to reinforce and complement the
regular academic program; and
• To offer families of 21st CCLC students opportunities for
literacy and related educational development.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10
Eligibility
• Previously funded programs are eligible to apply for this
application and are subject to the same competitive
criteria detailed within this application
• If previously funded, all audit findings must be resolved
and all program information, end of program reports, and
grant completion reports through the Georgia Online
Reporting System (GAORS) must be submitted
• Current programs that will receive funding in FY15 are
also eligible to apply, so long as they target a different
population
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
11
Eligibility (cont.)
• Local school districts, schools, other public or private
organizations, as well as faith- and community-based
organizations
• Examples of agencies and organizations eligible
under the 21st CCLC program include, but are not
limited to:
• Non-profit agencies
• City or county government agencies
• Faith and community-based organizations
• Institutions of higher education
• For-profit agencies
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
12
Eligibility (cont.)
EXCLUDED PARTIES LIST SYSTEM
Any person, agency, etc., debarred from
receiving federal funds is not eligible to
apply for a 21st CCLC program grant. A list
is available and will be checked at:
https://www.epls.gov/
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
13
Best Practices
Involve stakeholders
Follow the directions in the RFP
Extensive planning prior to applying
Establish strong relationships with viable
partners
• Real needs assessment
• Data/needs drive program design
•
•
•
•
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
14
Best Practices (cont.)
• Qualified staff with skill set for working with students
of low income or at-risk students
• Strong alignment with school day staff
• Out of school programs look very different from
school hours
• Have other sources of funds since 21st CCLC will not
pay for everything, e.g., food, incentives
• Make goals/objectives SMART (specific, measurable,
attainable, relevant and timely)
• Ensure all program activities can be directly tied to
the goals and objectives outlines in the grant
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
15
Common Data Elements
•
•
•
•
•
•
•
Daily attendance
Standardized test results
Student grades in reading and math
Partners and annual contributions
Student, teacher, and parent satisfaction
Student behavior
Homework completion
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
16
Cautions
• Writer of grant is third party who doesn't
implement program
• Not having dedicated staff for out of school
program resulting in staff burn out
• Vision with no organizational infrastructure
• Doing too much on too little
• Working in isolation from other community and
school groups
• Co-mingling personal funds or other funding
sources with program funds
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
17
PART II:
Application Details
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
18
Application Formatting and
Submission Information
• The deadline is Wednesday, January 29,
2014 at 2:00 PM
• The application must be received in our office
or submitted online on or before this deadline
date and time or it will not be accepted.
• NO EXTENSIONS OR EXCEPTIONS!!
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
19
Formatting and Submission
• Electronic applications must be submitted
online at www.ga21cclc.org by 2:00 pm, or
• Hard copy applications must be submitted by
2:00 pm (Note: This is not a post mark date. The completed hard copy
application package must arrive in our office before 2:00 pm.)
Georgia Department of Education
21st Century Community Learning Centers Program
205 Jesse Hill Jr. Drive, S.E.
18th Floor
Suite 1862 Twin Towers East
Atlanta, Georgia 30334
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
20
Formatting and Submission
• Please see pages 4-6 of the RFP for detailed and
important requirements regarding submission of
hard copy (paper) applications
 Does not apply to those who submit online
• Hard copy applications MUST follow all
formatting requirements exactly as written in the
RFP in order to be read and scored by the readers
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
21
Timeline of Activities
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
22
Timeline of Activities
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
23
Program Activities
• Each eligible organization receiving an award will use
the funds to carry out a broad array of out-of-school
activities that advance overall student achievement in
core academic subjects such as reading and
mathematics.
• Out-of-school is defined as activities occurring before
school, after school, during evenings, weekends,
summers, and/or holidays.
• Other activities may include, but are not limited to:
academic enrichment activities that advance overall
student achievement in other areas, such as science
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
24
Program Activities
• Arts and music education activities
• Career and college preparation programs
• Tutoring services (including those provided by senior
citizen volunteers) and mentoring programs
• Programs that provide afterschool activities for
limited English proficient students that emphasize
language skills and academic achievement
• Recreational activities
• Telecommunications and technology education
programs
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
25
Program Activities
• Expanded library service hours
• Programs that promote parental involvement and
family literacy
• Programs that provide assistance to students who
have been truant, suspended, or expelled to allow
the students to improve their academic
achievement
• Drug and violence prevention programs,
counseling programs, and character education
programs
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
26
Absolute Priority
• Title IV, Part B requires GaDOE to award grants only to
applicants that provide academic enrichment opportunities
during non-school hours for children, particularly students
who attend low-income and low-performing schools.
• For the purpose of this application, high concentration of
high-poverty students is defined as a poverty percentage of
40% or greater (students eligible for free or reduced price
meals) as determined by school enrollment for participating
attendance area.
• Additional information on free and reduced price meal
eligible schools is located on the GaDOE Web site at:
http://app3.doe.k12.ga.us/owsbin/owa/fte_pack_frl001_public.entry_form
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
27
Competitive Priority
• Competitive priority points will be added to an
applicant’s score for meeting five very specific
criteria (will detail later)
• Points will be added only after the application has
met the minimum quality score of 210 out of 300
• Applications not meeting the minimum quality
score requirement will not be eligible to receive
funding even if the priority points cause the
application to reach the minimum quality score
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
28
Grant Period
• Five years contingent upon the availability of
continued funding and evidence of growth and
progress as documented in the annual evaluation
report and the 21st CCLC Profile and Performance
Information Collection System (PPICS)
• Grantees approved by the State Board of
Education may not charge expenses to their 21st
CCLC grant before the beginning of the grant
period
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
29
Award Amounts
• Applicants may request funds ranging from $50,000
to a maximum of $350,000 per year based on need
and proposed services to the target population
• All approved applicants are eligible to receive 100% of their
proposed budget in years 1, 2, and 3. Funding will be reduced
to 90% of the original funding level during year 4 and to 80%
during year 5. However, even with the reductions, no program
will receive less than $50,000 per year.
– Must maintain the same level of services in years 4 and 5
• Applicants must complete the Funding Request Worksheet for
EACH proposed site to determine allowable funding
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
30
Award Amounts
• Example 1. If a program applies for and receives
$350,000 during FY15, FY16, and FY17, it will receive
$315,000 during FY18 and $280,000 during FY19.
• Example 2. If a program applies for and receives
$60,000 during FY15, FY16, and FY17, it will receive
$54,000 during FY18 and $50,000 (instead of $48,000)
during FY19.
• Example 3. If a program applies for and receives
$50,000, it will receive $50,000 per year for the
duration of the grant.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
31
Number of Awards
• Fiscal agents are limited to 5 FY15 RFP awards
• You can apply for more but will only receive
funding for 5, even if all score high enough
– Example: Fiscal agent A submits 7 applications and
they receive the 7 highest scores among all
applications. Applications 1-5 will be funded, but 6
and 7 will not be funded.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10/3/2015
32
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
33
Sample Funding Request Worksheet
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
34
Sample Funding Request
Worksheet Online
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
35
Funding Worksheet
Alignment of Numbers
• The number of students, time served, and number of
weeks on the Funding Request Worksheet must
match the same numbers on the:
• Site Profile Forms
• Target Schools Chart
• Budget Detail and Summary Form
• If the numbers do not match or align, we will go with
the lower number. Numbers in RFP narratives
should match the numbers provided in these forms,
i.e. hours on schedule, numbers of students, etc.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
36
Important Notes
• The requested funding amount cannot exceed the
aggregate ‘Calculated Total’, nor can it exceed
$350,000, even if the aggregate amount exceeds
$350,000.
• Applicants are not required to request the maximum
amount. Please note that there will be a reduction of
funding in Year 4 (90%) and Year 5 (80%)
• The term ‘Students with Disabilities’ is defined as
those students with an Individualized Education
Program (IEP).
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
37
Matching Funds and
Sustainability
• Applicants are not required to obtain matching
funds to apply for this grant, but must detail their
sustainability plan.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
38
Program Fees
• Programs may charge fees; HOWEVER, fees may
not prohibit any family from participating.
• Any program wishing to charge a fee must
receive written approval from GaDOE prior to
implementation.
• Programs must offer a sliding scale or
scholarships to those who cannot afford the fee.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
39
Fiscal Requirements
• This is a REIMBURSEMENT only grant:
• All subgrantees must initially expend their own
funds prior to receiving reimbursement from the
state.
• It is expected that applicants have the capital to
sustain the program for a minimum of three
months.
• GaDOE will not reimburse a subgrantee for
unallowable or unapproved expenditures.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
40
Fiscal Requirements
• All funded applicants must attend mandatory
trainings on budget and operating requirements.
• GaDOE will notify subgrantees of the dates,
times, and locations of these trainings at the
appropriate time.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
41
Fiscal Agent
• The official grant recipient, according to state
policy, is the fiscal agent.
• Responsible for financial oversight of the
program and ensuring the program follows
approved plan, all applicable laws and
regulations
• Please see pages 17 through 18 of the FY15 RFP
for further details regarding the responsibilities
of the fiscal agent.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
42
Audit
• All first time non-LEA applicants must include a
financial audit from the most recently completed fiscal
year within their applications. Non-LEA applicants
currently operating 21st CCLC programs in FY14 are
not required to include this financial audit within their
applications.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
43
Application Review and
Selection Process
• Each application will be read independently by
five qualified, impartial readers.
• Each reader will assign a point value, based on a
rubric, from 0-100.
• The lowest and highest scores will be dropped
and the remaining three will be added together to
determine a total quality score (maximum of 300
points).
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
44
Application Review and
Selection Process
• GaDOE will rank all the applications from highest
to lowest and those that do not receive a quality
score of 210 will be dropped and will not be
considered for funding.
• Of the remaining grants that scored 210 and above,
readers will validate priority points based on the
specific criteria the applicants claimed and met.
• GaDOE will re-order the applicants from highest to
lowest, based on the combined quality and priority
points.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
45
Application Review and
Selection Process
• Final award recommendations are made to the State Board of
Education and are based on the final scoring list and
compliance review.
• GaDOE will begin with the highest score and continue moving
down the final scoring list until all funding for new applicants
has been exhausted.
• Please note that receiving a score of 210 does not guarantee
funding.
– Available funding is exhausted
– Cap reached (5 award limit/restriction for fiscal agents)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
46
Current Award Funding
For FY14, the state awarded the following amounts:
• Cohort 11 – 4th year of a four year award period: $ 6,921,777
• Cohort 12- 3rd year of a three year award period: $21,737,587
• Cohort 13- 2nd year of a five year award period:
$11,406,311
TOTAL CURRENT GRANT AWARDS: $40,065,675
GaDOE received nearly $36,000,000 in FY14 of which
5% is being used for grant administration
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
47
Projected Amount Available
• IF GaDOE receives $36,000,000 in FY15
– Subtract 5% administration ($1,800,000)
– Subtract $11,406,311 for FY13 cohort
• Projected amount is $22,793,689
• 65 awards at $350,000 each
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10/3/2015
48
PART III:
APPLICATION AND FORMS
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
49
Cover Sheet (Form 1)
Page 1
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
50
Cover Sheet (Form 1)
Page 2
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
51
Cover Sheet (Form 1)
Page 3
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
52
52
Competitive Priority Worksheet (Form 2)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
53
Competitive Priority Points
This is
Supplemental
Form B, which
can be found on
page 39 of the
RFP
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
54
Priority #1
• Please note that a joint or co-application (Priority 1) is not merely a
partnership. In addition, an organization contracted to provide services
is not considered to be a joint applicant. To be considered as a joint
applicant, there must be evidence that:
• the LEA and at least one other organization collaborated extensively
in the planning and design of the program;
• each joint or co-applicant organization has substantial roles to play
in the delivery of services;
• all joint or co-applicant organizations share grant resources to carry
out their roles;
• all joint or co-applicants have significant and ongoing involvement in
the management and oversight of the program; and
• a signed agreement between the joint or co-applicants and the fiscal
agent that specifically states that joint applicants cannot act as ‘flowthrough’ for grant funds and do not sub-grant to other recipients is
required and must be in place (place in Appendix C).
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
55
21st CCLC Request for Proposal
Checklist (Form 3)
• Provides the exact order of all forms, narrative
components, and appendices
• All components of the grant application must be
in the order detailed in the checklist
• Please note: the checklist itself must be included
in the application
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
56
GRANT NARRATIVE
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
57
Program Abstract
(Fixed Requirement)
• Prepare a one paragraph abstract that provides a
concise and clear overview of the proposed 21st
CCLC program. The abstract should include, at a
minimum, the reason that the need exists, the
way the program will operate to meet the need,
and the intended outcomes.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
58
I. Needs Assessment
(20 Total Points)
• Consists of:
• The Process (4 Points)
• Specific Needs (10 Points)
• Program Focus (6 Points)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
59
A. The Process (4 Points)
• Describe the process used by the stakeholders to actively
collaborate in identifying and developing the Needs
Assessment.
• This includes 1)when the development began, 2) who led
and participated in the data/information collection effort,
3) how the various data sources were gathered, were
analyzed by all of the stakeholders, and finally developed
into a defined set of agreed upon needs.
• The process described should clearly allow the applicant
to identify the needs that will form the basis of the
program.
• Please see page 23 of the RFP for more guidance relating
to conducting a needs assessment.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
60
Equitable Services for
Private Schools
• Any organization that is awarded a grant must provide
equitable services to private school students and their
families.
• In designing a program that meets this requirement, subgrantees must provide comparable opportunities for the
participation of both public- and private-school students
in the area served by the grant.
• Sub-grantees must consult with private school
officials during the design and development of the
21st CCLC program on issues such as how the
children’s needs will be identified and what
services will be offered.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
61
Private School Consultation
Form
Page 1
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
62
Private School Consultation
Form
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10/3/2015
63
B. Specific Needs (10 Points)
• Detail the specific needs of the targeted students
and community that place them at risk
• Must include academic, social, emotional,
cultural, and physical needs
• Must cite specific data sources and may use
data tables to clearly convey the needs
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
64
B. Specific Needs (cont.)
• Must specifically identify the student target
population
 Should include, at a minimum, targeted
schools, grade levels, number of students,
and academic or behavioral criteria
• Must complete the ‘Targeted Schools Chart’ and
place it in Appendix B
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
65
Targeted Schools Chart
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
66
Targeted Chart, LEA Example
Please notice how the Number of Students per day to be served for
DEF Elementary is identical to the number indicated on the Funding
Request Worksheet
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
67
Targeted Chart, Non-LEA Example
Please notice how the total Number of Students per day to be served
for DEF Community Center is identical to the number indicated on
the Funding Request Worksheet
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
68
Online Targeted Schools Chart
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10/3/2015
69
C. Program Focus (6 Points)
• Provide specific information outlining the focus of the
program as defined by the results of the needs
assessment process.
• The information must demonstrate a clear and concise
rationale as to why the proposed program focus is
appropriate for the target population and community
and how it will address the identified needs gathered in
the data collection and analysis process.
• Be advised that no 21st CCLC program can target a
population that excludes participants based on gender,
race, or ethnicity.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
70
II. Budget (16 Total Points)
• Reserve Operating Capital
• Narrative
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
71
A. Reserve Operating Capital
(6 points)
• Demonstrate capacity to sustain operations for a minimum
of three months
• (Funding amount/# months) x 3 = operating capital
needed
• Must complete the working capital analysis worksheet
(Appendix A)
• When completing this worksheet you will need your
audited financial statements, financial statements that
substantiate the amount of unrestricted net assets and cash
and cash equivalents, or page 1 of applicable bank
statements (e.g. primary accounts-checking, savings) from
the most current six months.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
72
First time Non-LEA
Applicants ONLY
• Must submit a copy, in Appendix E, of the
organization’s most recent year’s independently audited
financial statements, including the:
• Audit Opinion
• Balance Sheet
• Statement of Incomes
• Form 990
• Retained Earnings
• Cash Flows
• Notes to the Financial Statements
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
73
Working Capital Analysis Worksheet
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
74
Working Capital Analysis
Worksheet Online
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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10/3/2015
75
B. Budget Narrative and Summary
(cont.)
(10 points)
• How the items within the budget support the goals of the program;
• How the requested funds were allocated for accomplishing tasks and
activities described in the application;
• How the major costs indicated on the Budget Summary are
reasonable and necessary in relation to the number of participants
to be served, to the scope of the project, and its anticipated
outcomes;
• How 21st CCLC funds will supplement and not supplant other
federal, state, and local funds, and other non-federal funds; and
• How the positions and salaries are reasonable and necessary,
consistent with the demographic area, and adhere to the applicant
agency’s policies and procedures on salary determination.
Dr. John D. Barge, State School
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Budget Allocation
Requirements
• A maximum of 10% of each year’s budget can be allocated for
activities related to the administration of the 21st CCLC
subgrant. Please see Supplemental Form C, FY15 21st CCLC
Approved Chart of Accounts on pages 40-44 for more
information.
– indirect cost rates, audit, fidelity bond, and national criminal
background checks are not considered administrative expenses for
this calculation;
• A maximum of 3% of each year’s budget can be allocated for the
external evaluator (function code 2900/300); and
• At least 65% of each year’s budget must be allocated to
instruction and pupil services (function codes 1000 and 2100).
Dr. John D. Barge, State School
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“Making Education Work for All Georgians”
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10/3/2015
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Summary and Detail Form
• All applicants must submit Budget Summary and
Details for year one (FY15) and budget summary
data for the next four years (FY16 through FY19)
(Appendix A). Must include reduced funding in
years 4 and 5 (FY18 and FY 19)
• Details must include descriptions and cost break
downs for each budget line item.
• Must utilize and follow the 21st CCLC Chart of
Accounts on pages 40-44 of the RFP document
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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Sample Budget Detail
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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Sample Budget Summary
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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Budget Details Online
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
81
Budget Summary Online
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
82
Appropriateness of Salaries
• All salaries and hourly wages, including the Program
Director and Site Coordinator, must be based on and
reported using a percentage of time designated for the 21st
CCLC program
• Pay must be consistent with the policies/procedures of
the applicant agency and proof must be submitted,
within Appendix A, that all salaries and hourly wages
are comparable with other salaries and hourly wages
within the demographic area, and or adhere to the
applicants agency’s policies and procedures on salary
determination of the proposed program
• One resource:
http://www.bls.gov/oes/current/oessrcma.htm
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
83
Administrative Team
• The Program Director, or any other individual
serving in an administrative role in your
organization, shall not be an existing
superintendent, principal, assistant principal,
transportation director, CEO, or CFO whose
salary will be reclassified to conduct 21st CCLC
program activities.
• Be sure to follow your nepotism policy for all
staff.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
84
Budget Guidance
• Program funds must be used to supplement, not supplant,
other federal, state, and local funds that exist and support outof-school hour programing:
• Funds cannot be used to support or replace existing
programs, activities and/or services, rather they can only
be used for new populations and/or new programs and
services.
• Regardless of the size of the grant, all proposed costs must be
reasonable, necessary, and allocable to carry out the
program’s purpose and objectives.
• Applicants may only use grant funds during the grant award
period. Costs incurred outside of the grant award period are
the responsibility of the subgrantee.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
85
Allowable Expenses
• Program funds must be used for activities that directly
support the accomplishment of the program purpose,
priorities, and expected outcomes. All expenditures must
be consistent with applicable state and federal laws,
regulations, and guidance.
• Funds may be used for operational expenses such as:
• Personnel and personnel benefits
• Staff development and training
• Consultants, subcontractors, and evaluators
• Classroom equipment, materials, and supplies
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
86
Unallowable Expenses
• Examples include: preparation of the proposal,
pre-award costs, entertainment, refreshments,
snacks, incentives, promotional or marketing
items, capital improvements.
• Please see page 27 through 28 of the RFP for
additional examples of unallowable expenses;
however, it is not an all-inclusive list.
Unallowable expenses cannot be paid by the
grant.
• Please email any questions to
[email protected]
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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87
Non-LEA Applicants ONLY
Must also provide in Appendix E:
• A statement as to whether there is any pending litigation
against the organization. If litigation does exists,
applicant must attach in Appendix E an opinion of
counsel as to whether the pending litigation may impair
the organization’s performance under this RFP
• A statement as to whether the organization or any of the
organization’s employees, agents, independent
contractors, or subcontractors have been convicted of,
pled guilty to, or pled nolo contendere to any felony, and
if so provide an explanation with relevant details
Dr. John D. Barge, State School
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“Making Education Work for All Georgians”
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Non-LEA Applicants ONLY
• Must also provide a statement in Appendix E of their intention to
procure and submit subsequent evidence to GaDOE, no later than 60
days after the date of the grant award, and maintain throughout the
duration of the grant the following:
• A Fidelity Bond in the amount of 25% of the annual award in
favor of GaDOE to insure the applicant’s performance under the
grant; and
• An insurance policy providing no less than $1,000,000 of
General Liability, listing GaDOE as an "additional insured" and
"certificate holder" for liability coverage
– See guidance on page 9 of the RFP for multiple awards
• Non-LEA applicants must also complete and submit the NonProfit or For-Profit Organization Financial Management
Questionnaire. This form assists the GaDOE in determining
whether an organization is financially capable of administering a
grant and performing services.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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89
III. Program Plan and Implementation
(54 Total Points)
A.
B.
C.
D.
E.
Program Plan (20 Points)
Quality Contact Time (5 Points)
Recruitment and Retention (6 Points)
Staffing and Professional Development (4 Points)
Advisory Council and Operating Partnerships
(5 Points)
F. Communication (4 Points)
G. Student Safety and Transportation (5 Points)
H. Sustainability Plan (5 Points)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
90
A. Program Plan (20 Points)
• Applicants should begin this section by providing a brief
narrative describing their evidence of previous success in
operating out-of-school programs that target the same or
similar student populations that will be served by this
grant.
• If the applicant has not operated out-of-school programs
in the past, the applicant must provide evidence that
otherwise demonstrates experience or the promise of
success in providing educational and related activities
that will complement and enhance the academic
performance, achievement, assessment, program
monitoring, and positive youth development of the
students.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
91
Program Plan (cont.)
• Applicants must detail their complete program
through the ‘Goals, Objectives, Activities, and
Timeframe’ table.
• The plan must explain how the program will
operate and how it is designed to address the
needs identified in the needs assessment section.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
92
Goals
• Broad, realistic and directly aligned with the
needs or gaps identified in the needs assessment
• Goals must be numbered (i.e., “1”, “2”, “3”, etc.)
and applicants must have at least three broad
goals
 At least one goal must address adult family
member involvement
• Examples: “Improve Academic Performance”,
“Increase Positive Student Behavior”, “Increase
Family Involvement”
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
93
Measurable Objectives
• Must include specific objectives with
accompanying performance measures that are
quantitative and challenging, yet achievable
• Must be numbered with the corresponding goal
(i.e., “1.1”, “1.2”, “2.1”, “2.2”, etc.) and EACH goal
must have at least two objectives
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
94
Measurable Objectives
(cont.)
• Student-based objectives must be performance- based
and must be able to be continuously measured
throughout the year.
• Good example: “show improvement in reading”,
“demonstrate improvement in physical fitness levels”
• Bad example: “receive academic tutorial”, “participate
in art and dance”
• Adult family member objectives may be either
performance- or participatory-based.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
95
Sample Objectives
• “80% of regularly participating students
(attending at least 30 or more operational days)
will show improvement in reading
comprehension abilities, as demonstrated by
meeting reading expectations on grade level
CRCT.”
• “80% of regularly participating students will
demonstrate improvement in art, as
demonstrated by such measures as pre- and postassessments (knowledge and skill based).”
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
96
Activities and Timeframe
• Activities - must be included for EACH objective and
allow the program to progress toward the stated objective
• Must be based on research or evaluation
demonstrating that they will be used to improve
student performance
• Timeframe - indicates how often the activity will occur
and must be included for EACH activity
• Example: “daily throughout the year”, “monthly
throughout the year”, “daily during summer session”,
etc.
• Activities and Timeframe must be labeled as “a”, “b”, “c”,
“d”, etc. and correspond to a specific objective
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
97
Sample Chart
The table submitted must look like this in landscape
format .
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
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Online Goals/Objectives Chart
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10/3/2015
99
B. Quality Contact Time
(5 Points)
• Provide a brief narrative that expands on the before- and
after-school, summer, weekend, holiday, or other nonschool time activities listed in the Goals and Objectives
Table referenced previously, focusing on the hours and
days of service for students and families
• Include a Sample Weekly Schedule for EACH component
at EACH site; place these in Appendix B
• Must clearly state the total number of hours per week
each site will operate
• i.e., “DEF Elementary School will operate 17.5 hours
per week”
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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100
Minimum Operation
• EACH enrolled student must be given the opportunity to
attend academic enhancement activities a minimum of
12 contact hours each week.
• Travel time does not count and quality contact time
should encompass the entire targeted student population
each day:
• e.g., cannot serve boys on Monday and Wednesday
and girls on Tuesday and Thursday
• A ‘Site Profile Form’ must be completed for EACH
proposed site and placed in Appendix B.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
101
Site Profile Form
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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102
Sample Site Profile Form
21st CCLC SITE PROFILE FORM (2014-2015)
A separate form must be completed for each site
21st CCLC Site Name
Physical Address
City
DEF Elementary School
555 Maple Street
Hometown
Grade Levels Receiving Services (e.g. K-12)
Before School
2,3,4,5
After School
2,3,4,5
Weekends/Holidays
Summer
2,3,4,5
County
Great
Zip Code
30001
# of students participating in the 21st CCLC program PER DAY
Before School
50
After School
125
Weekends/Holidays
Summer
125
Enrichment Student to Staff Ratio
Academic Student to Staff Ratio
10:01
15:01
Name of Main Site Contact
Mary Jane
SITE CONTACT INFORMATION
Phone
Email
555-555-5555
Number
Address
[email protected]
Regular School Year Program for Students
Before School Program Start Date
Before School Program End Date
Total # Days Before School
Service Begin Time (e.g., 7:00 AM)
Service End Time (e.g., 8:00 AM)
After School Program Start Date
After School Program End Date
Total # Days After School Program
Service Begin Time (e.g., 3:00 PM)
Service End Time (e.g., 6:00 PM)
BEFORE SCHOOL PROGRAM Site Schedule
11-Aug-14
18-May-15
150
MON
TUE
WED
THU
FRI
6:00 AM
6:00 AM
6:00 AM
6:00 AM
6:00 AM
7:30 AM
7:30 AM
7:30 AM
7:30 AM
7:30 AM
AFTER SCHOOL PROGRAM Site Schedule
11-Aug-14
18-May-15
150
MON
TUE
WED
THU
FRI
3:00 PM
3:00 PM
3:00 PM
3:00 PM
3:00 PM
6:30 PM
6:30 PM
6:30 PM
6:30 PM
6:30 PM
WEEKEND and HOLIDAYS Site Schedule (if applicable)
Total Weekly Hours
7.50
Total Weekly Hours
After School
17.50
List Days Site Will Be Open (e.g.,
10/16/12, 10/23/12)
Total # Non-School Days
SAT
Service Begin Time (e.g., 10:00 AM)
Service End Time (e.g., 4:00 PM)
TOTAL HOURS PER DAY
0.00
SUN
HOLIDAYS
0.00
0.00
Total Hours Populate Automatically. Please do not copy and
paste information as this may prevent formulas from working
properly.
Summer Programs for Students
Summer Site Schedule for Typical Week
Summer Program Start Date
Summer Program End Date
Total # Days Summer Program
Service Begin Time (e.g., 9:00 AM)
Service End Time (e.g., 4:00 PM)
18-May-15
19-Jun-13
16
MON
8:00 AM
4:00 PM
TUE
8:00 AM
4:00 PM
WED
8:00 AM
4:00 PM
THU
8:00 AM
4:00 PM
FRI
SAT
Total Summer
Hrs. per Week
32.00
Please notice how this
form aligns to the
Funding Request
Worksheet (number of
students, weeks [total
days/days per week],
and hours per week for
each component) and
the Target School Chart
(number of students).
Ongoing Adult Education Program (NOT Periodic Adult Family Member Involvement Activities)
Adult Education Site Program Schedule
Dates Site Open (Adults)
Dates Site Closed (Adults)
Total # Days
MON
TUE
WED
THU
FRI
Service Begin Time (e.g., 6:00 PM)
Service End Time (e.g., 8:00 PM)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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SAT
Total Adult
Hrs. per Week
0.00
103
Site Profile Form Online
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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10/3/2015
104
C. Recruitment and Retention
(6 points)
• Describe specific strategies for recruiting
targeted students
• Attendance is recorded daily
• Must serve the proposed average daily
attendance
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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105
Attendance Cap- Current
Programs Only
Applicants proposing to serve the same target
population at a site that received funding in FY14
will not be permitted to propose a target
population that exceeds 120% of the FY14 average
daily attendance. For example, if a site averaged
100 students in 6th - 8th grade per day in FY14,
that site may propose to serve a maximum of 120
6th - 8th graders per day in FY15. This requirement
does not apply to sites that were inoperative in
FY14.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10/3/2015
106
D. Staffing & Professional Development
(4 Points)
• Provide a brief narrative of the program's organizational,
managerial, and staffing structure, as well as an overview
of how ongoing hiring and staff professional learning
opportunities will be developed and implemented during
the course of the grant award period
• Narrative should describe how the program will use the
results of national criminal background checks and
fingerprinting to deliver fitness determinations for the
employment of all grant funded workers, including
contractors, subcontractors, etc…
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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107
D. Staffing and Professional
Development (cont.)
• Must include job descriptions of key personnel and their
required qualifications
• e.g., Program Director/Manager, Site Coordinator(s), Data
Entry Clerk, etc…
• Must also include how these key positions relate to the
proposed activities and how the management structure will
ensure the program is implemented appropriately
• State proposed student to staff ratio for both academic and
personal enrichment activities (i.e., 10:1, 15:1) and the expected
certifications/qualifications of the instructional staff
• Describe the plan for recruiting and utilizing volunteers,
including senior citizens
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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108
D. Staffing and Professional
Development (cont.)
• Proposed Program Directors must hold at least a
bachelor’s degree from an accredited university and have
a minimum of one year of successful project/program
management experience OR have three years of
successful grant management, including direct
responsibility of budget implementation and staffing
supervision.
• Applicants must attach a résumé for the Program Director
in Appendix A.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
109
E. Advisory Council and Operating
Partnerships
(5 Points)
• Must detail the applicant’s plan to develop an
advisory board that is composed of students,
parents, teachers, community agencies, and the
private sector:
• Include who will serve on it, how often it will
meet, and the primary functions of the council
• Minimum of two meetings must be held each
year
• At least two parents and two students must
participate in some capacity
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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110
E. Advisory Council and
Operating Partnerships (cont.)
• All 21st CCLC programs must provide a daily,
nutritious snack to each student each day
• Cannot use 21st CCLC funds to provide snacks
• Applicants must describe how and from whom
snacks/meals will be acquired, including how they will be
distributed to the site(s).
• Requirements are as follows:
• Before-school (daily, nutritious breakfast)
• After-school (daily, nutritious snack)
• Non-school days (daily nutritious breakfast, lunch
and/or snack, dependent on hours of operation)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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111
E. Advisory Council and
Operating Partnerships (cont.)
Partners Table
Program Name: ________________________________________
Organization
Type
Contribution
Type
Contribution
Amount
Align to
Need/Goal
Georgia’s First Nation Bank Club
CBO
In-kind
$1,500
City Bus Service
FPO
Transportation
$5,000
Character Education –
Teaching students real
world concepts about
banking and money
management
TransportationProvide free bus
passes to Middle
School and High
School students.
Organization
(Insert additional lines as needed)
Please see additional instructions on the form itself for more
information and place the table in Appendix C. Please only delete the
instructions in the box, do not delete the information in the table.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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112
Partner’s Table Online
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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113
E. Advisory Council and Operating
Partnerships (cont.)
• Memorandum of Agreement (MOA)
• Each identified partner (including co-applicant), targeted LEA and
school must sign an MOA (Place in Appendix C)
• Each MOA must contain the following:
• a clear and concise statement acknowledging and supporting the goals
and objectives of the program;
• the expertise, resources and financial contributions the partner is
making towards the program. Financial and service contributions (cash
and in-kind) should be quantified;
• a clear and concise statement detailing the roles, responsibilities, and
capabilities of the partners;
• a clear statement that the partners intend to continue the partnership
for the duration of the grant period; and
• the signature of responsible parties within both organizations (e.g.,
applicant and partner)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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114
F. Communication (4 Points)
• Discuss how the program will disseminate information to the schools, districts,
students, parents, and community in a manner that is understandable and
accessible,
• Must include, at a minimum:
• What information will be disseminated (e.g., student performance, upcoming
activities, schedules)
• Applicants must advertise their intent to apply in order to meet federal
guidelines.
• The timeline for dissemination
• The method of dissemination
• Who is responsible for dissemination
• How the information will be disseminated in various languages, if applicable,
and
• Communication process that will be used to allow the program staff to have
access to necessary school-generated student data needed to measure
progress towards the stated program objectives (e.g., Georgia standardsbased test results, short cycle assessment results, surveys, Individualized
Education Programs)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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115
G. Student Safety and
Transportation (5 Points)
• Describe how each site will ensure the safety of participating students. Must
include, at a minimum:
• how the safety of children will be maintained on-site (e.g., requiring parent
sign-out, checking identification, presence of school resource officer);
• how students participating in the program will travel safely to AND from the
site(s);
• the maximum length of travel time students will travel either to or from the
site(s);
• how the facility will meet all applicable safety and accessibility standards,
including the Americans with Disability Act; and
• how the facility will safely accommodate the proposed number of students
Please note: Purchasing of vehicles of any kind using this funding is prohibited by
GaDOE. Also, the GaDOE will not allow the purchase of vouchers for public
transportation (MARTA) due to the liability and risk associated with putting
students on transportation without supervision or program care.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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116
H. Sustainability Plan
(5 Points)
• Must describe a preliminary plan to show how the
program will sustain itself after 21st CCLC funding ends
• Must include, at a minimum:
• how the program will identify and engage in
collaborative partnerships that will contribute to
developing a vision and plan for financial capacity to
support, and eventually sustain, the program after the
five-year grant funding ends
• a specific description of the investments that each
partner will make in the program and the associated
timeframes for securing each contribution
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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117
IV. Evaluation
(10 Total Points)
• All grantees must use external evaluators to conduct the
evaluations of their programs.
• Must be an individual, agency, or organization with no
vested interest in the 21st CCLC:
 This requirement includes but is not limited to the
original application writer(s), family members of
applicants and/or family members of partners,
employees of applicant and/or employees of
applicant’s partners
• Contracts cannot exceed 3% of the annual grant award
amount and must be limited to an individual fiscal year
with options for renewal during subsequent years.
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
118
Evaluation Narrative
• Describe the qualifications of the evaluator
• Describe how you will implement an evaluation plan for
continuously assessing progress towards meeting each of the
proposed objectives that also meets GaDOE’s evaluation
expectations
• The plan must be based on the established performance
measures identified in the ‘Goals, Objectives, Activities, and
Timeframe’ table
• Must also incorporate the requirements detailed in
‘GaDOE’s expected reporting outcomes’ section on pages 3537 of the RFP:
 Formative and Summative Requirements
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
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119
Evaluation Narrative (cont.)
• Must also address:
• Assessment of progress towards each objective
identified in the grant narrative
• The detailed methods anticipated for data collection
(e.g., who will collect data, how they will collect data)
• Identification of specific measures and data sources
that will be used to measure progress towards each
objective
• The proposed timeline for collecting data to establish
continuous and overall assessment of objective
progress
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
120
Evaluation Narrative (cont.)
• Identification of benchmarks that will be used to monitor progress
towards objectives
• Anticipated methods for both continuous and overall data analysis
• Information about when the reports of results and outcomes will be
available (written formative and summative reports):
– Written formative reports are required to show continuous
assessment of progress and should follow the format described
in the reporting outcomes section below. Written summative
reports are also required and should follow the format described
in the reporting outcomes section below.
• Indication of how information will be used by the program to
monitor progress and to provide information to stakeholders about
success at the program site(s)
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
121
Evaluation Narrative (cont.)
• Applicants must also demonstrate their capacity and
willingness to provide all requested evaluation data
to GaDOE and the United States Department of
Education
• In addition, applicants must provide a description
explaining how the results of the evaluation will be:
• used to refine, improve, and strengthen the
program and/or to refine the performance
measures; and made available to the public upon
request
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
122
V. Supplemental Information
• Each of the attachments in the appendices described
in the application must be included for each
submission and can be found on the GaDOE 21st
CCLC website (http://www.gadoe.org/SchoolImprovement/Federal-Programs/Pages/21stCentury-Community-Learning-Centers.aspx ) under
the ‘FY15 Request for Proposal (RFP)’ tab. Please
follow the instructions detailed in the previous slides,
as well as on the individual forms, when completing
the attachments. Any questions should be submitted
to [email protected]
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
123
Online Submission
www.ga21cclc.org
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
124
Online Submission
• Download and review RFP document,
Technical Assistance Guide and Rubric
• Request login/password
• Submit your Intent to Apply by
October 25, 2013 by 2:00 pm
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
10/3/2015
125
Online Submission
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
126
Additional Resources
What Rules Apply to the 21st Century Community Learning Centers?
• Program Statute -Title IV, Part B of No Child Left Behind
http://www.ed.gov/policy/elsec/leg/esea02/index.html
• EDGAR - Education Department General Administrative Regulations
http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html
• OMB Circular A-21 (Educational Institutions)
http://www.whitehouse.gov/omb/assets/omb/circulars/a021/a21_2
004.pdf
• OMB Circular A-87 (State, Local, and Indian Tribal Governments)
http://www.whitehouse.gov/omb/circulars_a087_2004/
• OMB Circular A-122 (Non-Profit Organizations)
http://www.whitehouse.gov/omb/assets/omb/circulars/a122/a122_
2004.pdf
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
127
Additional Resources
• GEPA - General Education Provisions Act
http://www4.law.cornell.edu/uscode/html/uscode20/usc
_sup_01_20_10_31.html
• U.S. Department of Education 21st CCLC website
http://www.ed.gov/programs/21stcclc/index.html
• 21st CCLC Online Submission Website
www.ga21cclc.org
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
128
Additional RFP Training Dates
• October 4, 2013
Webinar Training #1: Training and guidance for
completing the RFP through electronic submission
• November 1, 2013
Webinar Training #2: Training and guidance for
completing the Needs Assessment section of the RFP
• November 8, 2013
Webinar Training #3: Training and guidance for
completing the Budget section of the RFP
• November 15, 2013 Webinar Training #4: Training and guidance for
completing the Program Plans and Implementation
section of the RFP
• December 6, 2013
Webinar Training #5: Training and guidance for
completing the Evaluation section of the RFP
All trainings will begin at 1:00 pm
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
129
We will maintain a FAQ document on the
GaDOE website
http://www.gadoe.org/SchoolImprovement/FederalPrograms/Pages/21st-Century-CommunityLearning-Centers.aspx
Thank you for attending! A link to the
evaluation will be emailed to you soon. We
wish each of you the best of luck!
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
130
Questions
• We can only answer questions about the content
of the RFP and the application process
• Cannot provide any tips, guidance, suggestions,
or answer any questions relating to specific
content of a particular application
• If you have any questions after this session ends,
please submit them to [email protected]
Dr. John D. Barge, State School
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
131
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Slide 1