Microsoft Word 2010
Chapter 1: Creating Documents
Chapter 2: Formatting Documents
Chapter 3: Working with Tables and Objects
Chapter 4: Polishing and Publishing Your
© Paradigm Publishing, Inc.
Chapter 2
© Paradigm Publishing, Inc.
Skills You Learn
Change font and font size
Use formatting tools
Apply styles
Align text
Format paragraph and line spacing
Create bulleted or numbered lists
Copy formatting with Format Painter
© Paradigm Publishing, Inc.
Skills You Learn
Insert a footnote
Insert citations using professional styles
Create a Works Cited page
Format text in columns
© Paradigm Publishing, Inc.
Chapter 2: Formatting Documents
• Formatting
– Allows you to make your text attractive and easy to read
– Involves working with fonts and effects, such as bold, italic, and
– Includes the Format Painter, which allows you to copy formats
from one section of text to another
– Tools enable you to organize text by aligning it on the page or
putting it into bulleted or numbered lists
• Citations
– Are important to designate sources you have used to create
writing reports or research papers
– Help you cite sources properly, using accepted, professional
styles for endnotes, citations, and Works Cited pages
© Paradigm Publishing, Inc.
Skill 1: Change Font and Font Size
• To change a font
– Select the text you wish to change.
– In the Font group on the Home tab, click the
down-pointing arrow next to the Font text box
and then click the new font from the All Fonts
category of the drop-down list.
• To change font size
– Click the down-pointing arrow next to the Font
Size text box and click a size from the drop-down
– Another way to change Font Size is to click in the
Font Size text box and type the number of the
font size you want.
© Paradigm Publishing, Inc.
2. Click downpointing arrow
3. Select size
1. Select text
2. Click downpointing arrow
3. Select font
1. Select text
Skill 2: Use Formatting Tools
• Select text.
• Click the Home tab, then the formatting you
wish to apply in the Font group.
• Click anywhere in the document to remove
the selection.
© Paradigm Publishing, Inc.
Font color drop-down
Selected text
Font group formatting
Selected text
Skill 3: Apply Styles
• Click anywhere in the document heading.
• Click Heading 1 in the Styles group on the
Home tab to apply the style.
• Apply other styles to document headings and
subheadings as appropriate.
• Save document.
© Paradigm Publishing, Inc.
Click Heading
1 style
Click in heading
Click other
headings or
Saving Formats as a Style To save a set of applied
formats as a style, select the formatted text and click
the More button on the Styles gallery. In the list of
links at the bottom, click Save Selection as a New
Quick Style, give the style a name, and then click the
OK button.
© Paradigm Publishing, Inc.
Skill 4: Align Text
• Select text to be aligned.
• Click the appropriate alignment button in the
Paragraph group on the Home tab.
• To select non-consecutive lines of text for
alignment, select the first line, then press and
hold down the Ctrl key and select subsequent
• Release the Ctrl key.
• Click the appropriate alignment button.
• Save the file.
© Paradigm Publishing, Inc.
Select alignment
Select text
Formatting with Tabs You can only apply one
alignment setting to a paragraph. To align an address
on the left and a phone number on the right, left align
the text and set a right tab at the right margin. Enter
the address, press the Tab key, and then enter the
phone number.
© Paradigm Publishing, Inc.
Skill 5: Format Paragraph and Line Spacing
• To format spacing between the lines of a paragraph
– Select the first paragraph, then press and hold down the
Ctrl key and select subsequent paragraphs.
– Click the Line and Paragraph Spacing button in the
Paragraph group on the Home tab and click the
appropriate spacing from the drop-down list.
• To format spacing before or after a paragraph
– Select the paragraph.
– Click the dialog box launcher in the bottom right corner of
the paragraph group.
– In the Paragraph dialog box that appears, click the arrows
in the After box until the appropriate value appears.
© Paradigm Publishing, Inc.
Line and Paragraph
spacing button
Selected text
Formatting Line Spacing You can further
customize line spacing by using the Before field in the
Spacing section in the Paragraph dialog box. By
choosing a value in this field, you can set how much
space appears before a paragraph rather than within
or after a paragraph.
© Paradigm Publishing, Inc.
Checkpoint 1
Fonts are defined as
a. effects such as bold and
b. character sets for type.
c. the way Word formats text.
d. either italic or bold.
Heading 1 is a
a. Font.
b. Template.
c. Style.
d. None of the above
Using alignment tools, text is
aligned relative to
a. tabs.
b. the ruler.
c. left and right margins.
d. headers and footers.
Paragraph settings are found on
this tab.
a. Page Layout
b. Home
c. File
d. View
© Paradigm Publishing, Inc.
Next Slide
Skill 6: Create Bulleted or Numbered Lists
• Apply a bulleted style
– Select the text you would like to bullet.
– On the Home tab, click the Bullets button in the
Paragraph group.
• Apply a numbered style
– Select the text you would like to number.
– On the Home tab, click the Numbering button in
the Paragraph group.
© Paradigm Publishing, Inc.
Click Bullet
Select text
Select text
Skill 6: Apply a Custom Bullet Style
• Select the bulleted text.
• Click the down-pointing arrow on the Bullets
• In the gallery that appears, click Define New
• Click the Symbol button to open the Symbol
dialog box.
• Click the down-pointing arrow next to the Font
field and scroll down the list.
• Select the symbol you wish to use and in the
character code field, type the character code.
© Paradigm Publishing, Inc.
2. Click down-pointing
arrow on bullets
3. Click Define
New Bullet
1. Select bulleted
Creating Lists with Multiple Levels To create a
multilevel numbered or bulleted list, use the Increase
Indent and Decrease Indent buttons in the Paragraph
group on the Home tab to move the item lower or
higher in the outline.
© Paradigm Publishing, Inc.
Skill 7: Copying Formatting with Format Painter
• Click anywhere in the formatted area you wish
to copy.
• In the Clipboard group on the Home tab, click
the Format Painter button.
• Select the text you are formatting.
© Paradigm Publishing, Inc.
2. Click Format Painter
1. Click in formatted area
you wish to copy
More on Format Painter To copy formatting to
more than one area, double-click the Format Painter
button, and then apply the format to as many
paragraphs, words, or phrases as you like. When you are
done, click the Esc key on your keyboard to deactivate
Format Painter.
© Paradigm Publishing, Inc.
Skill 8: Insert a Footnote
• Click in the document where you want the
footnote to occur.
• Click the References tab.
• In the Footnotes group, click the Insert
Footnote button. A footnote reference
number is inserted and the footnote at the
bottom of the page opens for editing.
• Type the footnote text.
© Paradigm Publishing, Inc.
2. Click References
1. Click in
document to
place footnote
3. Click Insert
Footnote button
4. Type footnote
Navigating Footnotes and Endnotes To locate
footnotes or endnotes in a document, you can
use the Next Footnote button on the
References tab.
© Paradigm Publishing, Inc.
Skill 9: Insert Citations Using Professional Styles
• Click in the document where you want the citation to
• In the Citations & Bibliography group on the References
tab, click the Style drop-down arrow and select the
professional citation style.
• Click the Insert Citation button in the Citations &
Bibliography group.
• From the drop-down list, click the Add New Source
• Select the Type of Source text box and then type the
appropriate information in the Create Source dialog
• Click OK to insert citation.
© Paradigm Publishing, Inc.
2. Click Insert
Citation button
3. Click Add
New Source
1. Click for citation
Editing Sources Once you have entered source
information, you may change it, either by deleting
sources or managing which sources are available to your
current document. Click the Manage Sources button in
the Citations & Bibliography group on the References
© Paradigm Publishing, Inc.
Skill 10: Create a Works Cited Page
• Place your cursor at the end of your document.
• Press Enter and type an appropriate heading.
• Click the Home tab and apply a style to the
• Click the References tab.
• Click the Bibliography button in the Citations &
Bibliography group and then click Insert
Bibliography from the drop-down menu that
appears. This action inserts the cited works under
the Works Cited heading.
© Paradigm Publishing, Inc.
2. Click Bibliography
3. Click Insert
© Paradigm Publishing, Inc.
1. Add heading at end
of document
Selecting Citation Styles The format of your
citations will vary based on the professional
standard for publication that you use.
© Paradigm Publishing, Inc.
Skill 11: Format Text in Columns
• Select the text you wish to be divided into
• Click the Page Layout tab.
• Click the Columns button in the Page Setup
• Select the number of columns from the dropdown list.
© Paradigm Publishing, Inc.
2. Click Columns
3. Click
number of
1. Select text
More Options for Formatting Columns If you
wish to have two columns of unequal width,
you can choose the Left or Right style in the
Columns dialog box. Left makes the left column
smaller; right makes the right column smaller.
© Paradigm Publishing, Inc.
Checkpoint 2
Bulleted lists are typically used for
a. a list of items that has no
b. a list of items that has a
particular sequence.
Format Painter is used to
a. copy text.
b. copy pictures.
c. copy formatting from one piece
of text to another.
d. None of the above
Endnotes place information
a. at the bottom of a page.
b. at the end of a document.
c. in a footer.
d. in a header.
One common professional style
used in documents is
a. MLB
b. MLA
c. ABA
h. Illinois
© Paradigm Publishing, Inc.
Next Slide
© Paradigm Publishing, Inc.
Tasks Summary, continued
© Paradigm Publishing, Inc.

Slide 1