2010-2011 HAROLD A. MEYER AWARD APPLICATION A. B. C. The West Carrollton School District’s sportsmanship policy’s most recent revision was on November 28, 2007 The policy addresses ethics and integrity in all areas of sportsmanship. The policy addresses administrators, coaches, athletes, cheerleaders, student groups, spectators, and announcers. Here is a copy of the board adopted policy and guidelines. WCSD Sportsmanship Policy_Guidelines.doc In addition to these policies and guidelines we post signs that remind those in attendance at our contests the consequences for choosing to behave inappropriately. SEI Consequence Poster.doc The WCSD has an administrative team that is committed to modeling and holding all stakeholders to a standard of excellence with regards to Sportsmanship, Ethics, and Integrity. Each team member helps to supervise athletic contests and regularly interacts with students to ensure expected behavior and promote good sportsmanship. The WCSD is committed to the 40 Developmental Assets and our leadership team uses these assets as a basis for forming relationships that promote the behavior expectations that we have of our students and community. Asset Builder.jpg These assets are one of the seven building blocks that define our district. WCSD 7 Puzzle Pieces.xls Also, the West Carrollton High School “Student Code of Ethics”, a document framed and displayed in every classroom, as well as, in the cafeteria, is part of the faculty and staff’s formal review with students and emphasizes continued support of RESPECT of other’s, their talents, their needs, and their diversity. Student Code of Ethics.jpg The Athletic Department has created a report sheet to document any occurrences of inappropriate behavior. It is our goal to communicate to our fans that their price of admissions is not their permission slip to act in a negative manner. SEI Incident Report Form.doc D. Our policy and guidelines are posted on the district website. We have three publications in our district. The “Parrot” which is a district level publication, the “Flagship” which is high school level publication. And finally “The Hook” which is a student level publication. We share information with our students, parents, and community members in these publications concerning our expectations at sporting events. We also have an athletic program at our fall and winter events that has a message from the Superintendent, Principal, and Athletic Director clearly communicating everyone’s responsibility in creating an environment of sportsmanship. Athletic Director Message.doc Finally, at the events that we have announcing we provide our announcer with a template that clearly communicates the expectations to our fans. We often allow cheerleaders from each team also make these announcements. Pregame Announcements.doc sportsmanship being read by cheer.jpg In conclusion, I have shared with you many of the ways that we communicate our commitment to sportsmanship, ethics, and integrity. This process has really become a way of life for us and we all play a role in improving and maintaining that process which makes it very difficult to choose what areas to highlight. The WCHS SEI Committee is an independent organization that meets for the sole purpose of planning and implementing our SEI process. When this committee meets our agenda revolves solely around our SEI process. SEI Committee Meeting.JPG B. As you can see our committee membership has representation from many areas. The key to our success is that our Superintendent and High School Principals have made this a priority as exemplified by their membership and participation in this process. 201112SEI Committee.doc All of us play a key role but having our district leaders on board shows the true commitment we have to this process. C. We meet formally four times a year beginning in February. I have attached the agendas from our four meetings this year. 2011SEI Agenda 1.doc 2011SEI Agenda 2.doc 2011SEI Agenda 3.doc 2011SEI Agenda 4.doc SEI Committee Meeting.JPG A. D. As was mentioned before, we are intentional, deliberate, and repetitious as it relates to promoting SEI. It is a way of life for us, but I will highlight a few programs that have been implemented recently. 1. Each month all the schools in the district recognize an “Asset Builder of the Month”. This student is presented a plaque and recognized in the local paper as a person promoting SEI. Asset Builder.jpg 2. At our Pep Rallies, our student leaders take a role in ensuring that our students are cheering appropriately during the rally. The students hold each other accountable. The principal awards a spirit sword to the class that cheers the loudest and demonstrates our expected SEI. 3. Each season each of our sports teams honor an athlete with an SEI award. This award is for grades 7-12. These athletes receive a special award at awards night and are celebrated for their positive attitudes and commitment to demonstrating SEI. Here is an article from this past Spring that was printed in our local paper and is currently on our athletic website. 2011 Spring Awards Night.doc A. B. The Athletic Department has a mandatory meeting for all coaches, athletes, parents, and support groups prior to the start of each season. I have attached the schedule for next year’s meeting that are included in our school calendar. ATHLETIC ACTIVITIES 20112012 (2).doc These meeting are held in our high school auditorium(Guiler Auditorium) and the meeting are for grades 712. The following is the PowerPoint presentation that we go thru and you can see the information that is shared concerning our SEI process. MEET THE TEAM.ppt(pgs. 18 & 21) We have a very high percentage of our teachers that are also coaches so by default many of our faculty attend the Parent Meeting/Meet the team nights. However, I attend all of our faculty meetings at the high school and am on the agenda for each meeting. I often share with our faculty updates concerning the SEI committee as well as the status of the Harold A. Meyer award. This process is part of what we all do. C. D. E. As far as the student-body is concerned, our principals open the year by meeting with each individual class. I am a part of those meetings and at each of those meetings I have been able to announce our Harold A. Meyer Award and share with them the role that they played and will continue to play in this everimproving process. We leave little doubt in anyone’s mind that this is not an award, it truly is the way we do business. The presentations are planned by the Athletic Director, Principals, Coaches, and the SEI Committee. Data is collected from each meeting and the presentations are adjusted accordingly. We have added topics based on suggestions from these groups as well as feedback from the people in attendance. MEET THE TEAM.ppt The most recent presentation was from this past spring. These meetings are well attended. Player’s, parents, coaches, and supports groups are all in attendance. Our sports medicine department is also present. Those in attendance are given a hard-copy of the PowerPoint presentation, along with handouts from sports medicine, and the OHSAA student-eligibility guide. After my presentation teams are moved to assigned areas to meet individually with their coaches where additional F. information may be shared by the coaches to the players and parents. At the conclusion of my presentation I ask those in attendance to please fill out an evaluation of the presentation and drop off in the box in front of the Athletic Office or bring back at their earliest convenience. I also encourage those who would like to just email me their thoughts. I want them to understand that the presentation is designed to educate them and that their suggestions will be considered. Here is a copy of the evaluation form that is used. Parent Meeting_Meet Team Evaluation Form.doc These meeting have been well-attended. We were considering giving a discount to those who came for our pay-to-participate. But to be honest the attendance has been so good we have not felt the need to initiate such a plan. The following are pictures of this past year’s presentations. Parent Meeting_Meet the Team.JPG A. We are continuously sharing our story as it relates to our commitment to the SEI process. At every home football, basketball, soccer, volleyball, wrestling, and softball game our announcer reminds the athletes, coaches, and fans about their role in displaying good sportsmanship. Pregame Announcements.doc sportsmanship being read by cheer.jpg We supervise our students to ensure that their cheers are appropriate. AD with Students.jpg Off season Coach posted at BB game student section.JPG Our gymnasium proudly displays our banner that lists the years that we have won the Harold A. Meyer award. HAM Banner.jpg Edward Jones Investments recognizes an athlete of the month and each month that athlete gets a plaque and their picture in the paper. The athlete chosen for this award has as one of the criteria that he/she must demonstrate proper SEI. At our parent meeting each season we lay the groundwork for our expectations at sporting events. When our teams celebrate their senior night, we are sure to recognize the senior athletes from the visiting school. Senior night flowers for opposing team.JPG I could go on and on and on. B. We currently have many successful campaign programs, however I will speak to the what I consider are our top two. First, we have a very heated and at times volatile rivalry with a school right next door to us. This season that rivalry was beginning to become more about the student section cheers than the play on the field/court. It was for sure approaching an unhealthy level. The administrations could obviously see this problem becoming worse so the principals of each building got together with the student leaders from each building and together they decided to work together and put all the energy from the rivalry to good use. Both schools love the rivalry and realize that when healthy provides a forum for very positive results. The student leadership decided to do a joint fundraiser that would be donated to each community on a rotational basis. This year the funds went to a West Carrollton family whose son is a 2008 West Carrollton graduate who has stage four cancer. The ceremony was wonderful and each student leader talked about displaying good sportsmanship and allowing the rivalry to be used to bring about some positive changes within each community. Here is the video from that ceremony. WC_MHS Ceremony.3gp Secondly, I have to speak to the positive spirit that exists here at West Carrollton High School. Our administrative team has done a fantastic job of convincing our students to cheer positively for our team and not against our opponent. I cannot take credit for this, but somehow we have created a culture in which our fans cheer with our cheerleaders and for the most part do not cheer against our opponent. Our principal speaks each year to our students about our expectations and we recognize their spirit on announcements after games in which they have been exemplary. Our student leaders speak to these expectation and our student body responds. We have received numerous phone calls, emails, and comments from fans who will just come up to me and comment on how well behaved our students are and how spirited they are. I know this is not easily documented but it plays such a huge role in our campaign. The adults see the students being held to a standard and responding to that expectation so it makes it very difficult for them to make excuses for their behavior. Our students set the tone. Pirate Spirit.jpg C. The planning and execution of our SEI campaign involves our SEI committee, staff, student leaders, support groups, and coaches. D. The target of our campaign is our school community as a whole. We have eternalized this process. This is how we do business and the SEI process has been identified as one of our key processes. We target everyone who experiences events in the WCSD as well as those who read about them. We are very proud of our results and continue to work to improve the process. A. B. The Athletic Director meets with all coaches grades 7-12 prior to the start of every season to go over information. During this meeting all coaches are reminded of our expectations as it relates to SEI. Preseason Coaches Meeting.doc At the end of each season I meet with each head coach to go over the WCSD Head Coach Expectations. WCHeadCoachExpectationsForm.doc Each head coach then meets with all of their assistant coaches to go over the assistant coach expectations and returns those forms to the Athletic Director. WC Asst. Coach Expectations Form.doc Many of our coaches are on the SEI committee and all of them are aware of our SEI process. Again, this is not an award that we go after it is an expectation that we live by day to day. Our coaches have a clear understanding that they are the leaders for their programs as it pertains to SEI. C. D. E. The WCSD does have a coach’s handbook. That handbook address our expectations as it relates to our coaches and athletes in the SEI process. The guidelines are clearly discussed in the coaches handbook on pages 3, 5, 7(awards), 14, 16, 17, and 19-22. WC Handbook 2010.doc However, our process and on-going campaign centered on SEI has made it possible that a coach could never see our handbook and still understand our commitment. We also have a student handbook that addresses our expectations of our student-body at sporting events. Again, we have many examples of great sportsmanship demonstrated by our coaches. I will reference two such examples. Our programs make it a point to recognize visiting seniors with a gift when we are having our senior recognition nights. The coaches, players, and fans of the opposing teams are always very appreciative. Senior night flowers for opposing team.JPG Also, our tennis coach has the opposing team line up opposite of who they will be playing from our team. Each player has to introduce themselves and discuss how they will compete with integrity and good sportsmanship. Tennis Intro.JPG A. We do not have an official board adopted procedure in place, however, we treat every complaint seriously and do our best to resolve any issues. We do not choose to ignore the situation, but rather choose to error on the side of being over aggressive in our pursuit of ensuring that complaints concerning SEI are acted upon. We do have signs at our events reminding the fans of our policy SEI Consequence Poster.doc and we do have a form that I use to document any infractions. SEI Incident Report Form.doc I am happy to report that we did not any documented cases this year. We did have three parents that I received complaints about concerning their language and negative comments being made during varsity boys basketball games. I called each of these parents to explain to them that I had received a complaint and asked them to please correct their behavior and I never heard another complaint and they seemed to have understood the message. B. All complaints concerning SEI are brought to the attention of the Athletic Director. The Athletic Director reports directly to the Head Principal and the Superintendent. I almost always make sure that the Principal is in the information loop, however, if the incident was easily resolved I may not involve the Superintendent. I know that I have the complete support of the Principal and Superintendent when it comes to handling issues concerning SEI. C. As I had mentioned above we had a situation where some of our varsity basketball parents were cursing and yelling negative comments during a game. I am with our students so I can rarely hear our adults. A staff member happened to be sitting near these parents during a game and came to see me the next morning to inform me of what was going occurring. I immediately called all three parents to inform them of what I was told concerning their behavior and none of them denied the claim. They all apologized and agreed to fix the problem. They all did exactly what they said they were going to do. The clincher was the fact all of them were aware of our SEI award and completely understood why I was asking them to change their behavior. A. Our main strategy for dealing with these issues is the fact that the entire administrative team works together to ensure that we are in a position to handle all of these situations. My greatest asset is the fact that I always have help and administrators that are willing to help in any way they can. Having all of the principals, staff members, and coaches all chip in and help me with game management allows all of these issues to really never be a problem for us. We have the ability to always keep the crowds separated at football games and upon exited at basketball games, so that is a huge help. Our students are constantly monitored by administrators, teachers, or coaches so they understand that we know who they are. AD with Students.jpg Off season Coach posted at BB game student section.JPG Also, our students are aware of our camera system which can see almost everything. We do have a plan in place the handle crowd control WC Handbook 2010.doc(Pgs. 15-16) but we have always been so proactive that we have never had a problem. B. C. D. The athletic director, building principals, and the site manager are responsible for implementing a proactive approach with the help of law enforcement at certain varsity events. We hire security for all home varsity football and boys basketball events. We also ask the West Carrollton police department make frequent stops at our events. We also use our announcer at events to make sure to communicate important information and to help educate the fans on how to exit and to constantly remind them of their responsibility to always practice good sportsmanship. We do not involve administrators or members of the visiting schools in the formulation of our plan, but we certainly ask them to help in the implementation of the plan. We will make sure that we touch bases with the visiting administrators and make sure they are aware of our expectations and assure them that we are here to help them in any way possible. We ask them to please support our efforts to create an environment rich in sportsmanship, ethics, and integrity. Our rival school visited our gymnasium this past winter and won a hard fought game by three points. Their student-body were not gracious winners, chanting racial chants, spitting on our players, and yelling curse words as they were leaving the gym. We kept the crowds separated as they left the gymnasium, forcing their crowd to go out different doors, and our administrators went to the parking lot to ensure that the student bodies did not get together out there. We also called the West Carrollton Police Department and asked for their presence in the parking lot. We were able to avoid any escalating events after the game. This incident is what led to the two schools partnering to help use this rivalry in a positive manner. This was as ugly a scene as I have ever witnessed but I was very proud of our students and fans for taking the high road and not engaging the other crowd. I know that part of the reason for that was the fact that we had so many teachers, coaches, and administrators being proactive about the situation and not waiting to respond to an incident but rather ensuring that there was not going to be an incident. A. B. The West Carrollton Athletic Department recognizes a Sportsmanship award winner from each of our athletic teams grades 7-12 at the conclusion of each season. At the awards banquet we honor these athletes for representing the WCSD in a positive manner by displaying tremendous sportsmanship, ethics, and integrity. Each coach submits a name for this award winner. Some coaches just choose the winner while others have their athletes take a vote. 2011 Spring Awards Night.doc We also award the OHSAA Archie Griffin Award to one male and one female athlete at our all-school Honors Assembly in May. These winners are selected by our head coaches at a meeting in which we nominate and choose our major award winners. Honors Assembly .pdf We utilize all the awards from the OHSAA. We follow the recommended guidelines from the OHSSA as far as criteria is concerned. I meet with all of my head coaches in Late April/early May and they nominate athletes C. D. for these awards. We vote for a winner. All of these awards are presented to our student/athletes at our all-school Honors Assembly that occurs in late May. Honors Assembly .pdf Our head principal at the high school awards the “Pirate Spirit” award each year at our all-school Honors Assembly to the student fan who has best exemplified all the characteristics of great sportsmanship, ethics, and integrity. Honors Assembly .pdf Our Board of Education invites the Athletic Director to a Board Meeting each year to give an Athletic update. I am expected to always comment on our SEI award and where we are with respect to that process in the current year. Our board meeting are televised so that information is seen by many. As I mentioned before, we have an Edward Jones Investments Athlete of the month. Each month this athlete receives a plaque and has their picture and an article put in our local newspaper. The main criteria for this selection is that the athlete represents the school in a positive manner with respect to Sportsmanship, Ethics, and Integrity. I also post articles and information on the athletic website. www.westcarrolltonschools.com/athletics/athletics.cfm We also have the ability to post videos on our district website and we will be posting our OHSAA SEI Public Service Announcement. Community service is simply a way of life at WCHS. I could go on and on describing the community projects that our school is involved in, however, I will just highlight those that involve mainly our student/athletes. Our Varsity Football and Varsity Boys Basketball teams both participate in Jamboree games in which food is collected for the West Carrollton Food Pantry. Canned Food.jpg Athletess Taking Canned Food to WC Food Pantry.jpg Our athletes serve breakfast to our senior citizens as a thank you for all of their support. Athletes Serving Breakfast to Senior Citizens.JPG Taylor and Alex serving at Senior Breakfast.JPG Our football program volunteers at “Relay for Life” Relay for Life2011.doc Athletes helped to raise money for a West Carrollton family who has a 2008 graduate that is fighting stage four cancer. Athletic Raffle to support graduate.JPG WCSD Administration participated in a wheel chair basketball game to help bring awareness for the Miami Valley Association of Disabled Athletes. All proceeds were donated to the MVADA. Thank You Letter Rob.doc MVADA Basketball 109.JPG We have many bigger community service projects within the school that involve entire classes in which our athletes obviously participate. As I mentioned before we are a district that prides itself on exposing our students to the 40 Developmental Assets and asset number 9 is “Service to Others.” It is our hope that this PowerPoint allows you to see our commitment to the SEI process. As has been mentioned many times throughout the information presented that we do not view this as an award, but as an ongoing process that can be improved each year. We feel that we have a program in place that is second to none. We appreciate your time and efforts in reviewing our program and welcome any input and are willing to share our story with anyone that may be interested.