Dolores Gilmore, Elections Manager [email protected] Vote By Mail A County Perspective Kitsap County 145,500 voters Data Information Management Software – DIMS Dominion (formerly Sequoia) ballot counting system Mail Voting – Step by Step 1983 1991 2003 2005 District requested special elections Ongoing absentee voter requests Nonpartisan Primaries All mail with County legislative approval 2011 - All counties in Washington State – – – – Expectations Perfect Elections • Document and demonstrate accuracy • Hundreds of poll workers and temporary staff make no errors You can’t put a price on Elections Voters want to stand in line at poll sites to place the ballot in a box Voters won’t like the change Reality Elections are more complex • Electronic, provisional, audio, languages, etc. Trust and transparency is maintained Shrinking budgets Vote centers and Ballot Drop sites 50% of California voters have already made the change Will CA Laws Change? When mail ballots reach 88% of the vote? When it is too costly to open poll sites & conduct a mail election simultaneously? When legislators say the time is right? When some states west of the Mississippi vote by mail? Start Now We looked at our election program • Are all poll sites easily accessible? • Sites with parking or size limitations? • Low voter turnout • Close to another poll site? Should poll sites decrease by 50% if poll votes decreased by 50%? Consolidated several precincts to our best poll sites Considerations Timing is everything Built in flexibility • Added workers for larger elections • Have a plan B Precinct consolidation logic • Grouped by district • What works for your county? Vote Centers - Divide the Line Consolidated precinct poll book Provisional A to L M to Z B box B box Mail Ballot Processing Counting ballots by batch is more efficient • From 189 precinct sorts to 11 • A full batch has 200 ballots Consolidated precincts by district to ensure easy access for recounts Mail Voting = More Options Political Party Observers • Our biggest fans • Have helped us improve the process Voters now have more choices • Mail Box • Ballot drop site • Vote Center The Benefits More efficient processes • Less workers to hire and train • Fewer worker discrepancies Cost savings Flexible for small or large elections Election night at 8:30 p.m. What about all our Poll workers? We will always need good workers • Mail ballot processing • Voting Centers Political Party Observers Retirement Party Online Registration From Data Entry to Data Verification Online Registration Implementation, timing and testing Bi-weekly conference calls at the technical level • State, county and vendor key contacts We let go of the paper, but Kept control of voter record accuracy From single record to report verification What Took us so Long? Huge benefit prior to elections • Gone are the boxes of applications Currently 80% of our transactions are received online Record processing is 3 – 4 times faster Drastically reduced temporary staffing Dolores Gilmore, Elections Manager [email protected] Questions?