Methodologies for the
Analysis of Monograph
Collections:
From the Technologically Advanced to the
Cost Efficient and Expedient
TAKE-HOME MESSAGES
1.
Best Methodology = The One that Fits Your
Environment and Resources.
2.
“Statistics” and “Collection Analysis” can be Very
Broadly Defined.
FIT THE METHODOLOGY TO THE
WORKING ENVIRONMENT
• Staff Skills
• Staff Time
• Finances
TYPE A: HIGH INTENSITY &
HIGH COST
Environment
•
•
Staff Time Availability:
Project Fund Availability:
high
high
Resource Requirements
•
•
•
Analytic/Technical Skills:
Learning Curve Tolerance:
Financial Outlay:
high
high
high
Suggested Methodology
•
•
Commercial collection assessment electronic tool.
Create full-time collection assessment position to
establish a “culture of assessment.”
TYPE B: LOW INTENSITY &
HIGH COST
Environment
•
•
Staff Time Availability:
Project Fund Availability:
low
high
Resource Requirements
•
•
•
Analytic/Technical Skills:
Learning Curve Tolerance:
Financial Outlay:
low
low
high
Suggested Methodology
•
•
Commercial software package.
Hire analyst to interpret results & generate report on all
subjects and aggregate data. Repeat every two years.
TYPE C: HIGH INTENSITY &
LOW COST
Environment
•
•
Staff Time Availability:
Project Fund Availability:
high
low
Resource Requirements
•
•
•
Analytic/Technical Skills:
Learning Curve Tolerance:
Financial Outlay:
high
high
low
Suggested Methodology


Available resources such as FirstSearch.
Peer-comparisons via local catalogs.
TYPE D: LOW INTENSITY &
LOW COST
Environment
•
•
Staff Time Availability:
Project Fund Availability:
low
low
Resource Requirements
•
•
•
Analytic/Technical Skills:
Learning Curve Tolerance:
Financial Outlay:
low
low
low
Suggested Methodology


Internal analyses.
Free resources off the Internet.
WORLDCAT COLLECTION ANALYSIS:
FEATURES & FUNCTIONS
Levels of Analysis
Limit Analysis
Divisions
Subjects
Formats
By Library
By Levels of analysis
Categories
Language
Audience
Types of Analysis
Change Analysis
Publication Dates
Overlap
Uniqueness
Change column values
Change row values
WCA: PUBLICATION DATE TABLE
WITH EXPANDED DIVISION
EXCEL GRAPH OF WCA DATA
DATABASES OF APPROVAL
PLAN VENDORS
YBP – GOBI
 Of all the books within this universe of publication, what % did
your library receive?
 Characteristics of those not received?
 Interdisciplinary Subjects – e.g., Globalization.
FIRSTSEARCH INTERFACE
TO WORLDCAT DATA
 “Hot Topics”- e.g., Global
Warming.
English Language Books (non-fiction,
adult readership) on Women and
Employment: Publication Trends,
Collection Strength, & Collecting
Patterns
WorldCat
Holdings
Library X
Holdings
in
WorldCat
% of
Library X
Holdings
1980 1989
6933
962
7.38%
1990 1999
5693
420
13.88%
 “Expert Search” to limit
number of libraries,
languages, formats,
audience type, & much
more.
AMAZON
Advanced Search
 Subject: women and





employment
Format: paperback
Reader Age: all
Language: all
Publication Dates: all
Sort by: Publication Date
Result: 1,061
Prize-Winner Lists





















Man Booker Prize
National Book Awards
National Book Critics Circle Awards
Nobel Prize
Pulitzer Prize
Amazon.ca/Books in Canada First Novel Award
Amazon.com's Best Books of 2005
Audie Awards
Bram Stoker Awards
Caldecott Medal
Coretta Scott King Awards
Edgar Awards
Hugo Awards
IACP Cookbook Awards
James Beard Foundation/KitchenAid Book
Awards
Michael L. Printz Award for Teen Literature
National Academies Communication Awards
Nebula Awards
Newbery Medal
PEN American Center Literary Awards
Etc.
CONSTRUCTING A REPORT
USING INTERNAL RESOURCES
1.
Boilerplate: “Fact Sheet” information to provide an overview of the entire
Library system—e.g., number and names of branches, total volumes held,
total expenditures, total staff, etc.
2.
Local Catalogs: (a) relative strength of one collection to other
collections within the library; (b) LC subject headings to compare the number
of titles in your local catalog to the number of titles in the online public
catalogs of peer or aspirational peer libraries.
Budgetary Statistics
4. ILL & Circulation Statistics
5. Other Collections
3.
SUPPLEMENTING A REPORT
USING EXTERNAL RESOURCES
1.
Institutional Statistics:
Contact your institution’s office of research
or check for an online “Data Book” (e.g.,
http://www.adminplan.northwestern.edu/ir/databook/ ).
2.
Statistics from Organizations:
3.
Vendor-Supplied Statistics:
ARL Statistics
http://www.arl.org/stats/arlstat/ and the Academic Libraries Survey of the National
Center for Education Statistics http://nces.ed.gov/surveys/libraries/academic.asp.
Contact foreign vendors and/or see
cost reports and pricing forecasts such as the YBP “Annual Book Price
Update” at http://www.ybp.com/ybp/DomIndex.html?book_price_update.html&1 or the BSS
“Cost & Coverage” reports at
http://www.blackwell.com/librarian_resources/cost_and_coverage/index.html.
INTERDISCIPLINARY STUDIES
1.
2.
3.
4.
5.
YBP Interdisciplinary Studies searches
FirstSearch-WorldCat
Amazon
Public catalogs LC subject headings or keyword phrases
Descriptions of “Core” collection:
1.
Guide to Reference Works
2.
Lists compiled by ACRL sections & other library
committees
*And everything under “…. Internal Resources” and “…. External
Resources.”
INTERPRETING NUMBERS
1. Collection Size =
Strength
Assumption: Bigger is Better
What is the relative strength of the
“International Relations” collection
within Political Science?
Is the Political Science collection
specialized (strong in one subfield)
or generalized (equal strength in all
subfields)?
How strong is this collection within the
library’s total collection?
What is the relative strength of this
collection compared to the other
nine Dewey divisions?
Compared with peer libraries?
CATEGORIES
OF THE
POLITICAL
SCIENCE
DIVISION
TOTAL
HOLDINGS
BY
CATEGORY
RELATIVE
STRENGTH
WITHIN
DIVISION
STRENGTH
OF DIVISION
TO LIBRARY’S
TOTAL
HOLDINGS
Colonies &
Colonization
1823
2.00%
4.08%
Immigration &
Emigration
1824
2.00%
Military, all
branches
15248
16.70%
International Law
13891
15.21%
International
Relations
1813
1.99%
Legislative &
Executive papers
789
0.86%
Local
Government
3628
3.97%
Political Inst. &
Public Admin.
39051
42.77%
Political Science,
Gen’l
3002
3.29%
Political Theory,
Theory of State
10230
11.20%
91299
100.00%
Totals:
INTERPRETING NUMBERS
2. Publication Dates =
Growth
Assumption: Publication Dates
equal Acquisition Dates
Although “Political Institutions” was
shown to be the strength of the
Political Science collection, the
policy for the last ten years has
been to give emphasis to
“International Relations.” Do the
data of the last ten years reflect this
change in collecting patterns?
Which areas have grown the most over
the last twenty years?
Is there a trend in growth during the last
five decades of the last century? -to grow fast or to shrink?
CATEGORIES
OF THE
POLITICAL
SCIENCE
DIVISION
ACQUIREDPUBLISHED
IN THE 1980S
ACQUIREDPUBLISHED IN
THE 1990S
% OF
CHANGE
OVER
TWO
DECADES
Colonies &
Colonization
124
98
-20.97%
Immigration &
Emigration
274
477
74.09%
Military
4915
3086
-37.21%
International Law
2264
1910
-15.64%
International
Relations
133
452
239.85%
Legislative &
Executive Papers
136
162
19.12%
Local
Government
509
506
-0.59%
Political Inst. &
Public Admin
5738
10168
77.20%
Political Science,
General
531
545
2.64%
Political Theory,
Theory of State
1757
2095
19.24%
16381
19499
19.03%
Totals:
INTERPRETING NUMBERS
3. Publication Dates = Age
of Collections
Assumption: The library’s mission
determines the significance of the
age of the collection.
The “Theory” subfield contains the
largest holdings of pre-19th century
titles. Within that subfield, “Forms
of State” are found to be a special
collection.
Within LC’s J classification, which
subfields appear to be most
outdated, in need of updating or
weeding?
Pre-19th Century
Titles
% of Pre-19th
Century in Theory
Forms of State
2242
73.97%
Nationalism
387
12.77%
Theory of State
244
8.05%
State & Individual
158
5.21%
Categories of
Political Science
% of Holdings
Published in the
Last 3 Years
% of Holdings
Published in the
Last 5 Years
Colonies &
Colonization
12.58%
14.17%
Immigration &
Emigration
9.81%
18.26%
Military, all
3.97%
8.23%
Intern’l Law
0.14%
0.29%
Intern’l Relations
23.88%
42.25%
Legislative &
Executive Papers
14.07%
15.84%
Local Government
75.24%
92.65%
Political Inst.
33.73%
41.63%
Political Sci, Gen’l
56.13%
88.36%
Political Theory
6.91%
12.54%
Subjects of the
Theory Category
INTERPRETING NUMBERS
4. WCA Uniqueness or
Prize-Winner Lists
Assumption: Unique titles or
holdings of prize-winners suggest
positive qualities about the
collections.
These measurements may be said to
indicate a certain “richness” within
the collection.
Newbery Medal for Best Children's Book:
Medal & Honor Winners in the Children's
Collection of the Library
# of
Medal
Winners
% in
Library
# of
Honor
Winners
% in
Library
19221940
19
82%
76
70%
19411960
20
84%
81
75%
19611980
20
95%
51
87%
19812000
20
100%
54
99%
TAKE-HOME MESSAGES
1.
Best Methodology = The One that Fits Your
Environment and Resources.
2.
“Statistics” and “Collection Analysis” can be Very
Broadly Defined.
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Methodologies for the Analysis of Monograph Collections: