European Commission
External Cooperation Programmes
1. Global View
Europeaid
•
The European Union, composed of the Member States and the European
Commission, is the world’s biggest aid donor.
•
EUROPEAID
The Directorate-General of the European Commission
that is the responsible for implementing aid programmes and projects
across the world.
• It works closely with EU neighbouring countries:
–
–
–
–
–
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Russia
African regions
Caribbean regions
Pacific (ACP) regions
Latin America
Asia.
SOME EXAMPLES OF OTHER EU PROJECTS:
7th FRAMEWORK PROGRAMME R&D :
•FP7-NMP-2007-LARGE-1: MESSIB - Multi-source Energy Storage System
Integrated in Buildings
•FP6-2004-NMP-NI-4: ISSB - The INTELLIGENT SAFE & SECURE BUILT CONCEPT
EUREKA
•PROJECT: BESTPRODUCT TENEEST: OPTIMIZACIÓN DE PRODUCTOS
MEDIANTE UN RED EUROPEA DE INGENIERÍA (E!3517)
•UMBRELLA EUREKABUILD (E!3790)
LEONARDO DA VINCI
EUROENEFF: Development of Guide for Energy efficiency renovation of buildings
CEMTINET: Cement training Institutions: A new approach to mobility
LIFE+
•ECO-STONE: Sustainable system implementation for natural stone production
and use.
•ECO-VITRUM: Modelo de gestión integral de los vidrios de Tubos Rayos
Catódicos: Cerrando el círculo de recuperación, reciclaje y reutilización de
RAEE'S“
COST
COMPOSITES WITH NOVEL FUNCTIONAL AND STRUCTURAL PROPERTIES BY
NANOSCALE MATERIALS (NANO COMPOSITE MATERIALS - NCM)
1.
Global view
Europeaid
The European Commission broke a record in 2008
administering € 55.560 millions of euros.
8
6
4
2
0
'02
'03
'04
'05
'06
'07'
'08
2. Europeaid’s geographical Programmes
Budget for year 2007-2013 (millions of €)
INSTRUMENTO
ZONA GEOGRÁFICA
Millones
€
MEDIA
ANUAL
% TOTAL
10º FED 2008-2013
África, Caribe, Pacific
22.682
3.780
45
Cooperación al Desarrollo
(ICD)
América Latina/ Asia/
Middle East / South
Africa
10.057
1.437
17
Preadhesión (IPA)
European Candidates
11.468
1.638
19
Mediterranean/
East of Europe
11.181
1.597
19
High Rent Countries
172
25
0
55.560
8.477
100
Vecindad (ENPI)
Países
Industrializados (ICI)
Total programas geográficos
3. Search of opportunities
https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome
Make possible to
delimit your search.
Type of contracts
Regional programmes
Thematic programmes
Other programmes
Closed: Short-lists and
Awards are published
Open: Tender Notices are
published.
Forecast: 1st tender
announcement is
published
4. How to apply?
(1) Registration in Pador
http://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm
Data provided by
organisations in PADOR
is used by the EC for
checking the eligibility of
the organisations that
participate in calls for
proposals
5. NEW BUSINESS OPORTUNITIES BETWEEN
RUSSIA & UE
https://webgate.ec.europa.eu/europeaid/onlineservices/index.cfm?do=publi.welcome&nbPubliList=15&orderby=upd&orderbyad=Desc&searchtype=AS&pgm=&ZGEO=35589&debpub=&finpub=&aoet=36538
&aoet=36539
6. HOW TO APPLY FOR A TENDER?
1- Daily search of opportunities, as explained in section 3.
Example of the desired features of a search:
Services and work tenders.
Forecast status (so that we have enough time to create a consortium)
Any country
We are not specially interested in the date when the forecast announcement was published.
If you are not interested
in a specific date, you
can leave this field in
blank
If you are not interested in
a specific country, you can
leave this field as shown
above.
6.
HOW TO APPLY FOR A TENDER?
Forecast projects
The firm can check the projects that best suit its competences and take note of the reference number
of all the interesting projects. When the status is “Forecast”, the available information is published
through Pre-information notices (see example in next page).
6. HOW TO APPLY FOR A TENDER?
Forecast projects: Pre-information Notice
EXAMPLE OF A PRE - INFORMATION NOTICE
INDIVIDUAL SERVICE CONTRACT FORECAST
Contract title: Follow-up initiatives in the context of the EU-Africa energy partnership in Africa
Location – Africa
1. Publication reference
EuropeAid/127182/C/SER/Multi
2. Procedure
Restricted
3. Programme
The Thematic Strategy Paper for the "Environment and Sustainable Management of Natural Resources, including
Energy" (ENRTP[1]) for the period 2007-2010.
4. Financing
Budget line 21 04 01.
5. Contracting Authority
European Community, represented by the European Commission on behalf of and for the account of the beneficiary
country/countries.
6. Nature of contract
Fee-based.
6. HOW TO APPLY FOR A TENDER?
Forecast projects: Pre-information Notice
7. Contract description
Follow-up initiatives in the context of the EU-Africa energy partnership in Africa.
The proposed action will focus to the whole Africa continent. A service supplier will assist to (i) provide institutional and technical support for the
establishment of an effective strategic dialogue and (ii) prepare the setting up of an ambitious Renewable Energy & Energy Efficiency
Cooperation Programme as envisaged in the Lisbon Action Plan taking into account and building on existing bilateral and regional
activities in the field, including possibly twinning arrangements.
Expected results are to strengthen the EU-Africa dialogue on access to energy and energy security and scale up investment in renewable
energies in Africa.
8. Indicative budget
EUR 1 000 000
9. Intended timing of publication of the procurement notice
August 2008
10.
Additional information
Website of the European Commission, Directorate-General Transport and Energy[2]
SEC(2007) 12, COM(2007) 1 final, Energy Policy for Europe[3]
European Council -Conclusions of May 2007- Commission Joint Background Paper on energy cooperation between Africa and Europe[4]
SEC(2007) 856, COM(2007) 357 final, Commission/Council Secretariat Joint Paper "Beyond Lisbon-Making the EU-Africa Strategic Partnership
work"[5]
Joint Africa-EU Strategy (December 2007)[6]
First Africa-EU Energy Action Plan (2008-2010)[7]
EC Communication on the establishment of the Africa-EU infrastructure partnership[8]
11.
Legal basis
Regulation (EC) N° 1905/2006 of the European Parliament and of the Council of 18 December 2006 on establishing a financing instrument for
development cooperation[9] (also called the DCI Regulation), in particular Article 13 thereof
6. HOW TO APPLY FOR A TENDER?
Forecast projects: Monitoring of tenders
2. Monitoring of Tenders
The monitoring of tenders in not less important that their initial search. Thanks to the reference
number it is easy to control when exactly the status of a tender turns to Open status:
6. HOW TO APPLY FOR A TENDER?
Forecast projects: Monitoring of tenders
Another way of monitoring tenders
6. HOW TO APPLY FOR A TENDER?
Search of Partners - Consortium
3 - Search of partners
Once the forecast tender has been found, it is necessary to check it every
day so that we are aware of the Procurement Notice publication. After that,
there will be about 30 days in order to submit our Prequalification Form.
In the meantime, firms have to look for partners.
HOW?
Search of closed projects
Search of shortlists
Select the country
that suits your
project.
6. HOW TO APPLY FOR A TENDER?
Search of Partners - Consortium
Most of the closed announcements contain a document which shows the shortlisted companies for such project. Then you can assure to contact expertised
firms in Europeaid and try to collaborate with them.
Short-list example:
SERVICE CONTRACT SHORTLIST NOTICE
Health and High Risk Insurance – Common Foreign and Security Policy (CFSP) and Instrument for Stability
Names of short-listed Candidates
1. GMC SERVICES
2. MARSH SA in consortium with ACE European Group Ltd., Allianz Worldwide Care Ltd., Chubb Insurance Company of Europe SA
and Hiscox Syndicate at Lloyds
3. UNIQA VERSICHERUNGEN AG
4. VANBREDA INTERNATIONAL NV
Sometimes it is also possible to get the Award Document, and find the name of
the awarded company.
6. HOW TO APPLY FOR A TENDER?
Procurement Notice – Application Form
4. Publication of the Procurement Notice
¿What is the difference between the Pre-information notice and the Procurement
notice?
-
The pre-information notice is the first announcement and there is very little information.
-
The importance of the procurement notice is that it shows the deadline of the submission of
the prequalification documents. There is a bit more of information, but still very little.
-
Once the procurement notice is published, the project turns into an Opened Project.
-
Then, the leader of the consortium shall manage the project and will coordinate the fulfilment
of the application form.
-
The procurement notice must not be understood as the Terms of Reference (ToR) of the
project.
6. HOW TO APPLY FOR A TENDER?
Procurement Notice – Application Form
5. Submission of the APPLICATION FORM
Requested information: the procedure is always the same.
1 - ECONOMIC AND FINANCIAL CAPACITY
6. HOW TO APPLY FOR A TENDER?
Procurement Notice – Application Form
2 - STAFF RESOURCES
6. HOW TO APPLY FOR A TENDER?
Procurement Notice – Application Form
3- EXPERIENCE / CAPABILITY
STATEMENTS
Capability statements show the experience of the firm. It is highly recommended that
companies elaborate their capability statements before this stage, so that they can send
them to their possible partners when creating the consortium.
6. HOW TO APPLY FOR A TENDER?
Prequalification - FAQ
1.
How long should I wait till we are confirmed if we are short-listed?
It depends on the number of EoIs that the Evaluation Committee receives. Nevertheless, the committee shall contact
the leader of each consortium and will inform he/she about the results.
2.
The procurement notice does not offer much information. Maybe after the reception of the Terms of Reference
we realise that we are not prepared to take part in this project. What would happen then?
Nothing would happen. Only the short-listed firms receive the terms of reference. Once they are aware of the full
terms, they can freely decide whether they want to take part or not in the project (if they were eventually selected as the
awarded consortium).
3.
How many capability statements can I include in my Application Form?
There is a maximum of 15 capability statements per application form. A strategically selection of the capabilities is very
important.
4.
The European Commission is multi-lingual, can I write my application form in any other language different from
English?
Unless specified, all application forms must be written in English.
5.
Should I include any CVs in my Application Form?
The prequalification phase does not require any CVs, only financial information and expertise related to the applied
project.
6.
Should I bear in mind that applying for a tender with Europeaid is hard and risky?
Not at all. The process is always the same. The firm only has to elaborate its capability statements and fulfil the
mentioned tables containing its financial data and its staff resources. As for the risks, the prequalification phase does not
involve any risks.
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Pre-information Notice
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Pre-information Notice (continuation)
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Search of partners
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Search of partners – Closed project
Documents published in one of the closed projects for Eritrea at Europeaid data base:
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Consortium
LEADER:
Louis Berger – Nationality: French
http://www.louisberger.com/
MEMBER 1:
AIDICO – Technological Institute of Construction – Nationality: Spanish
www.aidico.es
MEMBER 2:
Enrico Realacci Architectures – Nationality: Italian
http://www.architectures.it/
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Procurement Notice
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Procurement Notice (continuation)
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Procurement Notice (continuation)
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Procurement Notice (continuation)
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Procurement Notice (continuation)
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Procurement Notice (continuation)
7. HOW TO APPLY FOR A TENDER?
AIDICO’S EXPERIENCE – EXAMPLE
Application Form, E.O.I., Sworn Declaration …..
Licitaciones Internacionales
• Ref: Europeaid/128287
CONERGY (Support to Partnership Actions “Environment, Energy
Efficiency, and Health and Safety at Work”).
País: Turquía
Tareas de AIDICO:
• Aportar la experiencia de AIDICO en eficiencia energética.
• Proporcionar información necesaria sobre los métodos.
• Participar en las diferentes reuniones del proyecto.
• Destinar un experto a tiempo parcial.
• Analizar las necesidades de los grupos locales que son objetivos para el proyecto.
• Ref: Europeaid/128087
Energy Saving Initiative in the Building Sector in Eastern Europe
and Central Asia.
País: Europa del este y Asia central.
Tareas de AIDICO:
• Asistencia en el marco legislativo y adaptación a la normativa europea.
• Auditorías energéticas.
• Acreditaciones necesarias para apoyar los esquemas europeos de la eficiencia
energética en la edificación.
Licitaciones Internacionales
• Referencia: Europeaid/128041
– Energy Efficiency in the Construction Sector
– País: Egipto
– Tareas de AIDICO:
• Mejorar el uso eficiente de las energías renovables en el sector
de la construcción.
• Fomentar la entrada del país de servicios, tecnologías y
medidas en el área de la eficiencia energética y las energías
renovables en el sector de la construcción.
Otras licitaciones
• BID/ VE-L1030
– Programa Sectorial de Saneamiento Fase I - Segunda Generación
País: Perú
Tareas de AIDICO:
• Organizar las comunidades de poblaciones menores a 5000 habitantes
para que autogestionen la administración, operación y mantenimiento de
los sistemas de agua y saneamiento, así como también rehabilitarlos y
ampliarlos en caso de ser necesario.
• BID / CH-L1032
VALPARAISO - Programa de Puesta en Valor del Patrimonio
País: Chile
Tareas de AIDICO:
• Incorporar, con la participación de los Gobiernos Regionales (GOREs) la
protección y puesta en valor del patrimonio como una componente del
proceso de desarrollo de las regiones.
• Proteger y poner en valor bienes patrimoniales Inmuebles que
contribuyan al desarrollo socio-económico.
• Fomentar el conocimiento y valoración por parte de las comunidades del
patrimonio del país y de las acciones de puesta en valor patrimonial del
Programa.
Otras licitaciones
• PNUD CRO/00/G31/A/1G/99
Removing Barriers to Improving Energy Efficiency of the Residential
and Service Sectors.
País: Croacia
Tareas de AIDICO:
• Auditorías energéticas en diferentes edificios, viviendas
residenciales y hoteles.
• Desarrollar estudios de viabilidad
• CONGO
Proyecto de apoyo a la formación y a la reinserción socioprofesional
en el ámbito de la construcción en la República del Congo.
Tareas de AIDICO:
• Ofrecer a los jóvenes congoleños una formación cualificada para
obtener empleo duradero.
• Integrar y reintegrara a las minorías desfavorecidas.
Thank you very much for your attention!
Ignacio Trigo
Head of the International Development Area
AIDICO – Technological Institute of Construction
www.aidico.es
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European Commission External Cooperation Programmes