Supplemental Educational
Services 2013-2014 School Year
Florida Department of Education
Bureau of Federal Educational Programs
Purpose
• The Florida Department of Education (department) is
responsible for creating a directory of providers to offer
Supplemental Educational Services (SES) in districts
throughout the State.
• Currently, all districts have opted to use Title I funds
previously set-aside for SES to implement other school
improvement activities.
• In the event a district opts to implement SES later during
the 2013-14 school year, the district will initiate contract
proceedings with the state-approved provider(s) listed on
the SES Approved Provider Directory.
Important Note
Districts are no longer required to contract with ALL state-approved providers
that wish to provide SES in their district. Districts have the flexibility to
contract with as few as one (1) provider to serve their students.
What are Supplemental Educational
Services (SES)?
• Additional academic instruction in
reading/language arts, mathematics, and science
• Provided outside of the regular school day
(before or after school, on the weekend, or in the
summer)
• High quality, research-based, and specifically
designed to increase the academic achievement
of students enrolled in Title I schools.
Supplemental Educational Services
Provider Application
2013-2014 School Year
Florida Department of Education
Bureau of Federal Educational Programs
Where do I start?
• Review the resources on the department’s
website to become knowledgeable of the new
requirements to become a state-approved SES
provider in 2013-14.
• You may want to begin with the Business and
Financial Requirements. It may take a few
weeks to complete this requirement.
2013-14 SES Provider Application
APPLICATION INSTRUCTIONS AND
REQUIREMENTS
Submission Deadline Requirements
• The submission deadline for the 2013-14
academic school year is 4:00 p.m. Eastern
Standard Time (EST) on October 21, 2013.
The application must be SUBMITTED via the
Web-based application system.
It is the responsibility of the applicant
to ensure that the application is
submitted by the stated deadline.
Log-In
• Access the online system at
http://www.fldoe.org/flbpso to complete and
submit an application.
• All applicants must register in the online
system to establish a new Username and
Password.
2013-14 SES Provider Application
APPLICATION APPROVAL
Contact Information
• Legal Name of Entity - The legal name of the
company will be verified with the Florida
Department of State Division of Corporations at
www.sunbiz.org
• Doing Business As (DBA) –Fictitious names will be
verified at www.sunbiz.org.
Note: If provided, the DBA will be listed on the SES Approved Provider Directory.
• Taxpayer Identification Number (TIN)
o
o
Select and provide the appropriate identification number
If the identified TIN is being used by another SES applicant, list the
company name(s)
Contact Information (cont.)
• Primary Contact Person


Will be listed on the SES Approved Provider Directory
Will receive all correspondence (mail or email) from
the department
• Secondary Contact Person


Must maintain a physical address in Florida
Will be listed on the SES Approved Provider Directory
Note: The Primary and Secondary Contacts are the ONLY individuals
who may request changes to any information the department has
on file.
Applicant Status
All applicants must indicate whether or not
they have provided SES in the State of Florida
• NEW provider: the applicant has never been
approved under any company name to serve
students in the State of Florida.
• RENEWING provider: the applicant has been
approved in the past to serve students in the
State of Florida.
Applicant Status (cont.)
•
•
Choose all categories that describe your
organization, or select “Other” and state your
classification
Example:
Non-Profit
Community-based Organization
Provide a complete list of the board of directors,
managing members, or chief officers of the
organization and their titles.
Name
Title
Example:
Melvin Herring
Director
Applicant Status (cont.)
• Has the applicant or any individual listed above been
removed as an approved provider in any state or
district within a state, including Florida?
If yes, list the name of the individual(s)
If yes, list the company name(s)
If yes, list the state(s)
If yes, provide the school year(s), date(s),
district(s), and the reason(s) for removal
• Note: Removal means the provider’s contract was terminated
and services could no longer be provided.
Service Area
• Select “Statewide” to serve all districts in Florida
or
• Select each district you wish to serve
Instructional Information
Applicants must indicate the qualifications of the tutorial staff that will
provide SES:


Meet the minimum standards for Title I paraprofessionals
Current State of Florida certified teachers
Title I Paraprofessional Qualification Requirements
One of the following requirements must be met:
1.
2.
3.
An associate’s or higher degree,
Two years of study at an institution of higher education, OR
A rigorous standard of quality and be able to demonstrate on a
formal state or local academic assessment, knowledge of and the
ability to assist in instructing
A.
B.
Reading/language arts, writing, and mathematics, or as appropriate,
Reading readiness, writing readiness, and mathematics readiness.
Instructional Information (cont.)
• Applicants must indicate the ability to
communicate in languages other than English.



Spanish
Haitian Creole
Other (Indicate other languages in the textbox provided)
Technology
• Applicants that select “Yes” to indicate
computer-assisted instruction is utilized are
required to indicate the type of student-tutor
interaction.
– Phone
– Video Chat
– System Chat/Instant Messaging
SES Provisions
IMPORTANT NOTE: Please SKIP if the applicant does not have the capacity to serve the
following student populations.
• Students with disabilities (SWD) or plans developed under section 504 of the
Rehabilitation Act
• English language learners (ELLs)
If any of the student populations are selected,
applicants
must have the instructional staff and
• Visual impairments (Blind and Partially Sighted)
materials capable of serving these students
• Hearing impairments (Deaf or Hard-of-Hearing)
IMPORTANT NOTE: ALL applicants are required to indicate the SES service delivery
location(s). Check all that apply.
• School District Facility
• Provider Facility
• Community-based Center
• Faith-based Center (e.g., church, temple, synagogue, mosque)
• Student’s Home
• Public Location: If selected, applicant will be required to indicate a location
Note: Public location may require approval from the school district
2013-14 SES Provider Application
APPLICANT NARRATIVE
General Information Related to
Application Narrative
• There is limited character space - Be clear and concise!
• A response to each question must be entered into the online
system, as applicable. You will receive an error message if a
required response is not answered.
• Remember that your responses will be rated in relation to the
scoring rubric.
• A hard-copy of the online application is NOT acceptable and will not
be sent to the reviewers.
• To ensure anonymous review of application; do NOT reference
company name in responses.
• Response should not include tables, charts, or graphs. The system
will not save the figures in a reader-friendly format for the reviewer.
• All citations used must be cited in APA or MLA style.
Method of Review and
Scoring Requirements
Department staff will review each application to
ensure accurate completion of requested
information and compliance with provider eligibility
requirements.
Applications will be reviewed if:
• The applicant meets provider eligibility
requirements.
• All portions of the application are complete and
received by the stated deadline in the application.
Method of Review and
Scoring Requirements (cont.)
Applications will be approved if:
• The conditions are met for review; and
• The scores received meet the following:
– Approval of all business and financial requirements; and
– The total application narrative score meets a minimum of 80 points; and
– Each criterion receives the minimum points identified below:
Total
Points
Possible
Minimum Points
Required Per
Criterion
Demonstrated Record of Effectiveness
50
35
High Quality, Research-Based Instructional
Services
50
35
Total Possible Points
100
Minimum Points Required for Approval
80
Criteria
70
Note: Applicants that do NOT attain at least eighty (80) percent of the total possible points and at least seventy
(70) percent of the possible points in the Demonstrated Record of Effectiveness and the High Quality, ResearchBased Instructional Services portions will NOT be considered for approval.
Method of Review and
Scoring Requirements (cont.)
IMPORTANT NOTE
• Applicants who submit a complete online
application, but do not submit adequate evidence
for the Business and Financial Requirements
section of the application, will be given one
opportunity to correct Business and Financial
Requirements deficiencies.
• All deficiencies must be corrected within five (5)
business days of the date the notice of deficiency
is provided to the applicant by email.
Demonstrated Record of Effectiveness
The response will be evaluated based on the applicant’s ability to demonstrate a
record of effectiveness in increasing academic achievement.
•
•
•
•
Applicants must certify it has provided academic instruction for a period of one
year or more within the last three (3) years to a minimum of ten (10) students in
the subject(s) the applicant has proposed to provide services.
Applicants must identify all assessments administered and timeframes for
assessing learning gains.
Applicants must certify that the assessments used were valid and reliable.
Applicants must describe how the instructional program had a positive impact on
the students served by providing statistical evidence of student academic learning
gains as a result of the assessment administered. The response must include:
–
–
–
–
the year and number of students served
each subject area services were provided
the grade level(s) of the students that participated in the program
the percentage of students that made learning gains
Note: Documentation to support the applicant’s demonstrated record of
effectiveness should be maintained for monitoring or auditing purposes.
Demonstrated Record of Effectiveness
Note: Multiple selections or to deselect, hold down the Ctrl key (PC) or the Command key (Mac) while clicking the desired selections.
Subject
The online system will only allow applicants to provide one data set for each subject area selected. Applicants should provide the best data that demonstrates
its effectiveness in increasing student achievement. Select each subject area the applicants seeks approval to provide SES in 2013-14.
Number of Students Served
Indicate the total number of students served
Grade Level of students served
Indicate the grade levels of the students that participated in the applicant’s instructional program.
Name of assessment/evaluation tool
Indicate the pre- and post-assessment used to determine learning gains
Date of Pre- and Post-assessment
If more than one school year is needed, applicant must indicate the requested data as a range. For example, if services were provided in the 2011-12 and 201213 school years, applicant should indicate date of pre- and post-assessment as a range (Pre-assessment 9/2011 and Post-assessment 3/2013). Ex. on next slide.
Percentage of students making learning gains:
The student learning gains may be represented by providing the percentage of the total number of students served or the percentage making gains by grade
span/level. For example, Elementary 95%, Middle 85%, High 80% or 2nd grade – 88%, 7th grade – 92%, 10th grade – 85%
Demonstrated Record of Effectiveness
IMPORTANT NOTE
Responses may not exceed the following character limits
200 characters
200 characters
Demonstrated Record of Effectiveness
•
If more than one year is provided, applicant must indicate the requested data as a range. For example, if services were
provided in the 2011-12 and 2012-13 school years, applicant should indicate the date of the pre- and post-assessment as a
range (Pre-assessment 9/2011 and Post-assessment 3/2013). Remember – 200 character limit!
Applicant may
name more than
one assessment
Elementary – Name
of Assessment
Middle – Name of
Assessment
High – Name of
Assessment
Note: response may
not exceed 200
characters
Percentage may be
provided as a total or by
grade span/level
Example
Elementary 85%
Middle 90%
High 88%
Or
1st grade – 88%
6th – 8th grade – 90%
10th grade – 84%
Demonstrated Record of Effectiveness
•
If more than one school year is needed, applicant must indicate the requested data as a range. For example, if services were
provided in the 2011-12 and 2012-13 school years, applicant should indicate date of pre- and post-assessment as a range
(Pre-assessment 9/2011 and Post-assessment 3/2013). Remember – 200 character limit!
2011-12
Elementary-Name
of Assessment
Middle-Name of
Assessment
High-Name of
Assessment
2012-13
Elementary-Name
of Assessment
Middle-Name of
Assessment
High-Name of
Assessment
2011-12 School year
Elementary 88%
Middle 90%
High 89%
2012-13 school year
3rd -5th grade 95%
8th grade 88%
10 grade 78%
Demonstrated Record of Effectiveness
Demonstrated Record of Effectiveness
Scoring Rubric for Criterion 1
Scoring Range: 0 - 50 points available
Criterion: Provide evidence that the applicant is effective in increasing
academic achievement of students.
Applicant identified all assessments administered and timeframes for assessing
learning gains.
Applicant provided the information that depicts the assessment(s) as reliable
and valid.
Applicant described how its instructional program had a positive impact on the
students served. The applicant provided statistical evidence of student academic
learning gains as a result of the assessment administered through the
applicant’s instructional program. The response included the following:

Year and number of students served

Each subject area services were provided

Grade level(s) of the students that participated in the program

Percentage of students that made learning gains
CRITERION 1 – POINTS ASSIGNED:
Scoring Rubric for Criterion 1.
Possible
Points
Points
Assigned
10
20
20
Total
Possible
Points
50
Total
Assigned
Points
High Quality, Research-Based
Instructional Services
Criterion 2-Part I: Provide evidence of high-quality,
research-based instructional program designed to
increase student academic achievement.
Criterion 2-Part II: Provide a description of the
process to assess student’s needs, identify student’s
skills or knowledge gaps, and monitor student’s
progress.
The response will be evaluated based on applicant’s ability to
demonstrate that its instructional program is high quality and
research-based; and designed to increase student academic
achievement.
The response will be evaluated based on applicant’s ability to
describe the specific process to assess a student’s needs,
identify skills or knowledge gaps, and monitor student’s
progress.
Applicants must describe the curriculum to include:
Curriculum
•
At a minimum, indicate the name of primary curriculum
(200 character limit)
Skills
•
Describe the specific skills curriculum will address
(1500 character limit)
Key instructional strategies
•
Describe the “Key” instructional strategies curriculum
will address (1500 character limit)
Grade level(s)
•
Select the grade level(s) that will use the curriculum
(1500 character limit)
Research-based instructional services
•
Provide recent (within 10 years) research and citations
that support the curriculum (1500 character limit)
•
•
•
•
Applicant must indicate the name of the instrument
(pre-assessment) that will be used to assess a student’s
needs. (200 character limit)
Applicant must indicate the name of the instrument
(post-assessment) that will be used to assess academic
learning gains. (200 character limit)
Applicant must describe the process to assess student’s
academic needs, monitor progress, and assess academic
learning gains. (1500 character limit)
Applicant must describe the process of how student
weaknesses will be met while still addressing required
grade-level curriculum. (1500 character limit)
Remember: Limited character space – Be clear and concise!
High Quality, Research-Based
Instructional Services
High Quality, Research-Based Instructional Services
Scoring Rubric for Criterion 2
Scoring Range: 0 - 50 points available
Criterion 2-Part I: Applicant demonstrated how the curriculum is high
quality, research-based, and designed to increase student academic
achievement.
Applicant provided a description of the curriculum to be used in the
2013-2014 school year to include the following:

Name of the curriculum

Description of the skills that will be addressed

Name and description of key instructional strategies that will be
used

Subject area(s) and grade level(s) that will be used by each
instructional material listed in the response

Recent (within last 10 years) research and citations that support
the curriculum
Criterion 2-Part II: Applicant provided a description of the process to
assess student’s needs, identify student’s skills or knowledge gaps,
and monitor student’s progress.
Applicant identified the instrument and process that will be used to
assess a student’s needs.
Applicant identified the instrument and process to assess academic
learning gains.
Applicant described the process of how student weaknesses will be
met while still addressing required grade level curriculum.
CRITERION 2 - POINTS ASSIGNED:
Possible
Points
Assigned
Points
25
5
10
10
50
Scoring Rubric for Criterion 2.
Application Narrative Scoring Rubric
Application Narrative
Total
Possible Points
Minimum Points
Required Per
Criterion
Demonstrated Record of Effectiveness
Scoring Range: 0 - 50 points available
50
35
High Quality, Research-Based Instructional Services
Scoring Range: 0 - 50 points available
50
35
100
70
Criteria
TOTAL POINTS
Assigned
Points
Applicants that do NOT attain at least eighty (80) percent of the total possible points and at least
seventy (70) percent of the possible points in the Demonstrated Record of Effectiveness and the High
Quality, Research-Based Instructional Services portions will NOT be considered for approval.
2013-14 SES Provider Application
BUSINESS AND FINANCIAL
REQUIREMENTS
Evidence of Legal Qualification To Do
Business in Florida
Applicants must upload documentation that formally acknowledges the applicant’s legal
status to conduct business in Florida.
Upload a copy of one of the following: REQUIRED
• Florida business license – For each county applicant is requesting approval
• Florida Certificate of Status – Active status must be reflected on www.sunbiz.org
• 501(c) 3 (non-profit organizations) - IRS Letter
Upload a copy of one of the following: REQUIRED
• Articles of Incorporation
• Articles of Organization
• Partnership Agreement
• Sole Proprietorship Attestation
Florida Department of State
Division for Corporations
Access your company’s state filings at
www.sunbiz.org
Note: The attestation is a signed statement that the applicant operates as a sole proprietorship.
Upload a copy of the Fictitious Name Filing, IF APPLICABLE:
• Fictitious Name Filing
Note: Select Not-applicable if the applicant does not conduct business under a fictitious name.
Evidence of Financial Soundness
Applicants must upload documentation to demonstrate financial resources to operate SES
CPA Audit – REQUIRED UPLOAD
• Certified Public Accountant (CPA) audited balance sheet in United States dollars performed within the
closing of the applicant’s last fiscal year
• Compiled or reviewed financial statements will not be accepted in lieu of an audit.
• There is usually a fee associated with this service. Applicants should contact a CPA immediately to
ensure documentation is uploaded by the stated deadline in the application.
Budget – REQUIRED UPLOAD
• Six-month operating budget that must include expenses for insurance policies, salaries, marketing,
instructional materials, facility rental fees, professional development, fingerprinting/background
screening, transportation and servicing debt.
• Template is accessible from the Main Menu of the online application
Line of Credit – UPLOAD IF APPLICABLE
• If the applicant is unable to demonstrate financial soundness based on the criteria above, FDOE will
accept a line of credit from a financial institution in the amount to increase current assets.
• A line of credit issued within the last calendar year demonstrating access to funds for six months or
bank statement within the past three months from a financial institution showing evidence of available
and sufficient resources equal to or greater than the required budget to operate for six months.
Assurances
• Applicant must certify, as an individual authorized to
act on behalf of the organization in submitting the
application, that all of the information provided is true
and accurate.
• Applicant must certify that the organization will comply
with all of the assurances set forth in the application.
• Applicant understands that if any of the information
has been misrepresented, it may constitute grounds for
denying the applicant’s request for approval to be
placed on the list of approved SES providers, or for
removal from that same list.
Frequently Asked Questions
Q. Are districts required to contract with ALL
state-approved providers in a given district?
A. No. Districts are no longer required to
contract with ALL state-approved providers
that wish to provide SES in their district.
Frequently Asked Questions
Q. May a district require a state-approved
provider to submit hard-copy documentation
of its record of effectiveness, i.e. assessment
results used to document learning gains, as
part of the contract proceedings?
A. Yes. A district may request additional
documentation as part of its process.
Frequently Asked Questions
Q. May an LEA impose requirements on a provider
that affect the design of the provider’s program?
A. Yes. Districts may impose additional
requirements that relate to the design of a
provider’s educational program.
For example, a district may require that providers offer a certain
number of hours of services, or employ only State-certified
teachers as tutors as terms of the contractual agreement with
the district. Likewise, an LEA may require that providers’
programs have certain student-teacher ratios based on the
student’s academic needs.
Remember
• All applicants must register in the online
system to establish a new Username and
Password
• Applicants should pdf and save each
screen to maintain a copy of the
application
• Click “Final Submit” button to submit to
department for review
Method of Announcement
• All applicants who submit an application will
receive an official approval or denial letter by
mail.
• List of state-approved SES providers will be
posted on the department web site for SES at
http://www.fldoe.org/flbpso.
Grievance Procedures
• Applicants who wish to file a grievance regarding
the decision to deny approval to become a stateapproved provider must follow the procedures in
State Board Rule 6A-1.039 (10), Florida
Administrative Code.
• The department’s grievance procedure may be
accessed at http://www.fldoe.org/flbpso or
https://www.flrules.org/gateway/ruleNo.asp?id=
6A-1.039.
• All communication will be through the email
address provided in the grievance.
Timelines
• Due Date
October 21, 2013
• Departmental Reviews
October - November 2013
• Pre-Appeals List Released
November 2013
• Final List Released
December 2013
Additional Resources
• Review Section 1008.331, Florida Statutes
SES in Title I schools; school district, provider, and department
responsibilities
http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes
&SubMenu=1&App_mode=Display_Statute&Search_String=1008.331&
URL=1000-1099/1008/Sections/1008.331.html
• Review Rule 6A-1.039 Florida Administrative Code
SES in Title I Schools https://www.flrules.org/gateway/ruleNo.asp?id=6A-1.039
Who do I contact for help?
If you have questions regarding SES in Florida contact
The Office of Public School Options
Phone: 850-245-0479
Email: [email protected]
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