Starlink Internet Booking
User Guide – Michaels Stores, Inc
Version 1.3
19-Sep-2012
Change History
Date
Version
Description
02-Mar-2012
1.0
First release
27-Apr-2012
1.1
Update General Screens
14-May-2012
1.2
Update Screens
19-Sep-2012
1.3
Update Procedures, Screens and FAQ
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Internet Booking Workflow
1
2
3
4
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• Create Booking from PO
• Submit Booking to MCS
• MCS Process (Accept) Booking
• Arrange Cargo Delivery
3
Content
1.
2.
Login to MCS Internet Booking
Booking Creation
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
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Create Booking from Purchase Order
Search and Select Purchase Order
Input Booking Data
ISF Data Party Details
Update ISF Party Details
Other Party Details
PO/Item Details
Link Manufacturers against Shipment
Items
Add PO/Item
Auto-calculate Wgt & Msr
Marks & Numbers / Goods
Description
Save Booking As Draft or Submit to
MCS
Booking successfully
saved / submitted
Mail Notification
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3.
4.
5.
6.
7.
8.

Modify Booking
Cancel Booking
Uncancel Booking
View Booking
Create Booking Template
from Booking
Create Booking from
Template
Frequent Ask Questions
1. MCS Internet Booking Web addresses and Requirements
a.
Production Platform:
b.
Training Platform:
https://www.molconsolidation.com
https://www.molconsolidation.com/mlgtrn
c.
Requirements:
i. Internet Connection
ii. Web Browser eg., Internet Explorer
iii. Valid User ID and Password
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1. Input User ID and Passwords
1. Enter User ID
2. Enter Password
3. Click “Log In”
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1. Select Consignee Michaels Stores, Inc.
Please choose the correct
consignee, in order to
find the POs which are
consignee specific in
making the booking.
“Michaels Stores
Procurement Co Inc”
/ “Aaron Brothers”
/ “Artistree Inc”
2. Click Continue
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1. Select “Michaels Stores Procurement Co Inc” /
“Aaron Brothers” / “Artistree Inc.” /
“Artistree Inc.
#6500” as consignee
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1. Select Consignee Michaels Stores, Inc.
 How to choose between “Artistree Inc.” and “Artistree Inc. #6500”?
 Based on FINAL DESTINATION
 Final destination: COPPELL = “Artistree Inc.”
 Final destination: KERNERSVILLE = “Artistree Inc. #6500”
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2a. Create Booking from Purchase Order
1. Click Create
Booking from PO
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2b. Search and Select Purchase Order
1. Enter PO
Number
2. Click “Search” button
3. More PO can be added
4. Select one or more PO
items or click “Select All”
button at below
5. Click OK to
create Booking
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POs are consignee
specific, and user
will not be able to
find PO of other
consignees while
processing under
one (shown on top
right corner).
2b. Search and Select Purchase Order
6. Early and Last Ship
Date of PO
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7. Check PO Origin
2c. Input Booking Data
1. Input “Customer Reference#” for
easier searching (Optional)
Some value is
defaulted from PO
EDI.
Fields marked with
asterisk (*) are
mandatory.
Down-arrow
buttons provide
drop-down list of
values for user to
choose from.
2. Please use [Copy to Sup] to
copy details from booker if
supplier and booker details are
the same.
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3. Enter other
booking details
as appropriate
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Enter first 3
characters to
search value, like
Ship Term
Location, Route
Locations
2c. Input Booking Data
4. Input “Container Type”
and “Quantity” required
5. Enter route details…
When you enter “Load Port”,
the associated “Booked To
Office” will be shown
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If vendor is unclear
about which MCS
office he should book
to, enter “Load Port”
and the associated
“Booked To Office”
will be defaulted.
Distribution list of IB
message/SO report
will include Booked
To Office.
6. You may also select
“Booked To Office” from
the List
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2c. Input Booking Data
7. You can add “remarks” in SO / FCR,
and click “OK” after adding (optional)
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2c. Input Booking Data
8. You can change “booker address details” /
“supplier address details” by clicking this button
9. Choose the relevant tab, change the details, and
click “OK” to save
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2d. ISF Data Party Details
1.
Select ISF Party Type
2. Enter the first 3 characters to search for a
defined party, or you may enter the party code.
If not defined in our system, enter company
name and address manually.
3. Click “Add ISF Party” to add the
ISF party to left hand side
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1) ISF parties (and
entity type/ID) will
be automatically
populated in the
booking if
information is
available from the
chosen PO.
2) If CFS is chosen for
origin service,
defaulted local MOL
company (chosen
booking office) will
be populated as
“Consolidator”.
3) Button “Copy From
Supplier” can be
used to copy all
information in
Supplier into
“Selling Party” or
“Container Stuffing
Facility” or
“Consolidator”.
2d. ISF Data Party Details
“City” and “Country” are mandatory
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1)
ISF parties will be
defaulted as mandatory
fields if the consignee has
assigned MCS to submit
ISF (either 856EDI or CBP
filing).
2)
“Entity ID” and “Entity ID
Type” are required for
Importer and Bond Holder
which will be defaulted by
Party Master.
3)
“Bond Type” and “Activity
Code” are defaulted by
PO or Party Master.
4)
If PO has included
manufacturer (defined by
consignee), it will be
shown in the booking if
vendor creates booking
from PO or find PO/item.
2e. Update ISF Party Details
1. Click “Add New” or “Delete” button
to add or delete ISF party
2. To update the ISF details, select the
ISF party, update it and then click
“Update ISF Party” button
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2f. Other Party Details
Notify Parties are
defaulted (if defined in
SOP/Starlink profile setup)
once vendor enters the
final destination.
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2g. PO/Item Details
“Goods Description”
can be viewed in
“Other Package
Details” of this page.
Input / update
package, pieces
counts, weight and
measurement
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2h. Link Manufacturers against Shipment Items
2. Assign “Manufacturer” to
PO items
3. Click “Copy MFC to Items”
and choose the level (Bkg or
PO) to be copied to
2) Otherwise, click
“Copy MFC To
PO/Bkg Items” to
copy manufacturer
in selected PO to
other items of the
same PO or to the
whole booking.
1. Scroll to the right side and find “Manufacturer”
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1) If PO has included
manufacturer
(defined by
consignee), it will
be shown in the
booking if vendor
creates booking
from PO or find
PO/item.
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2i. Add PO/Item
Press “Find PO# / Item# / SKU#”
button to add PO / Item to booking
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2i. Add PO/Item
1. Input PO#
4. Input
2nd
2. Go to “Add Multiple
Purchase Order” for
adding more PO#
PO#
3. Add more PO#
5. Click “Search”
6. Select PO items required
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2i. Add PO/Item
7. Scroll to the right and check
“Origin” and “Destination”
8. Click “OK”
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2j. Auto-calculate Wgt & Msr
Apportioning can be
used in CY shipments,
which actual numbers
(pieces, weight and
measurement) are not
strictly required.
Click “ACQ” to apportion the
pieces, weight and
measurement (on PO level /
booking level)
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2j. Auto-calculate Wgt & Msr
ACQ of weight and
measurement are
based on the ratio of
piece counts (of the
item / PO) to the
total piece counts
(of the booking / PO).
ACQ can be done in two levels –
PO level (items of the selected PO) / Booking
level (all PO in the booking)
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2k. Marks & Numbers / Goods Description
“Marks and Nos” /
“Description of Packages
and Goods” of this page
are mandatory fields.
The content would be
shown in the SO / FCR
form.
You can add “Marks and Nos” and
“Description of Packages and Goods” which
would be shown in SO / FCR
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2k. Marks & Numbers / Goods Description
“Shipment contain
wood packing
materials” would be
shown in SO / FCR if
the box is clicked.
Click “Shipment contain wood packing materials” if appropriate
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2l. Save Booking As Draft or Submit to MCS
1) Caution: Pressing
“Reset” will cancel
all items, and
changes to made
will be lost.
2. Click “Yes” to save
1. Click “Save As Draft” to save the
booking without submission to MCS
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2) Once booking is
submitted, MCS will
process the booking
and all “processed”
bookings cannot be
changed in Internet
booking. Please
contact MCS local
office by email if
changes are needed.
2m. Booking successfully saved/submitted
Internet Booking Reference# will be assigned
when it is saved successfully.
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2n. Email Notification
A PDF file is attached
showing details of
the booking.
Email Notification is sent automatically if booking is submitted to MCS.
“Booked To Office” would be shown in the message.
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2n. Email Notification
Once booking is
processed by MCS,
shipper cannot modify
the contents anymore.
(Shipper now can only
“View Booking”.)
If further changes are
required, shipper would
have to communicate
with local booking office
via email/phone.
Quote Booking # in the
email subject while
communicating with
local booking office.
Email Notification is distributed when
Booking is processed by MCS.
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3. Modify Booking
1. Select “Modify Booking”
2. Enter “Query Criteria” and click “Search” to
find relevant bookings
3. Click the reference # to modify the booking
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3. Modify Booking
2. Click “Save as Draft” or “Submit
to MCS” when done
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1. Modify Booking Contents
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3. Modify Booking
Enter the log description if any amendments have been made.
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3. Modify Booking
Click “Yes” to save
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4. Cancel Booking
1. Select “Cancel Booking”
2. Enter “Query Criteria” and press
“Search” to find relevant bookings
3. Click the reference # to cancel the booking
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4. Cancel Booking
4. Click “Cancel Booking” for cancellation
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5. UnCancel Booking
Search for the cancelled
booking and choose
“Uncancel Booking”.
Click “Uncancel Booking”
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6. View Booking
Search for bookings
following similar steps
after choosing action for
“View Booking”.
SO form might not be
able to be viewed once
after submission. Please
wait for around 5 -10
minutes as SO form
needs time to process.
2. Different versions of SO are listed.
Click the link to view booking details
1. Click “Preview SO Form”
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6. View Booking
A PDF document showing
booking details is displayed.
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7. Create Booking Template from Booking
1. Select “Create Template from Booking”
Search for the bookings by
reference #, booking # or
any other related items.
2. Enter “Query Criteria” and press
“Search” to find relevant bookings
3. Select and create template based on
the selected booking
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7. Create Booking Template from Booking
1. Input Booking Template Reference #
2. Modify template data
3. Click “Save As Draft”
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8. Create Booking from Template
1. Select “Create Internet Booking from Template”
2. Enter “Query Criteria”
3. Click “Search”
4. Select booking template
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8. Create Booking from Template
1. Modify reference # for
the new booking
3. Modify PO / item details
for the new booking
2. Modify the booking data
4. Save the booking as draft
or submit to MCS
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FAQ
1. Booking cannot be created without pre-existed
PO. Report to MCS origin office in case PO
does not exist. (See slide #2b.) Manually
created PO/item # cannot be processed
properly by MCS.
2. “Processed” and “Cancelled” booking cannot
be modified. If booking is processed, please
communicate with MCS Origin directly by email
or phone in case changes or cancellations are
required. Quote booking # for any enquiries.
(See slide #2n.)
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FAQ
3. Templates and bookings can be deleted entirely even if
they are cancelled, which would also leave record in the
system.
4. The system only accepts English input. No local language
is accepted. Local language and other special characters
entered into the system may cause failure on booking
processing. Please pay attention when you copy and paste
data from Word/Excel which might contain these illegal
characters.
5. Be careful not to choose the wrong booking office. (See
slide #2c.) Bookings made to wrong booking office might
cause delay in our processing.
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FAQ
6. “BL Description” / “Marks and Numbers” in
“Other Package Details” of the 1st item would
always follow the contents in booking level.
Removal of 1st item would lead to automatic
updates of “BL Description” / “Marks and
Numbers” in “Other Package Details” of the
original 2nd item (now becomes the 1st item).
7. Carton dimension in “Other Package Details” of
item level is not mandatory.
8. “Goods Description” of “Other Package Details”
in item level should not be changed since it is
provided by consignee in the PO.
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FAQ
9.
While entering locations (eg. Discharge Port, Final
Destination) and parties (eg. Selling Party,
Manufacturer), make use of drop-down to find
acceptable values. (See slide #2c, 2d.) Locations or
parties unknown to the system will not be processed.
If unknown locations or parties have to be used, please
communicate with MCS origin to have them created in
the system. You can save the booking as draft while
you are waiting.
10. Both booker and supplier address details can be
modified. Please click “Customer Address” in the
booking for any amendments.
11. Search function of “Supplier” has been disabled, but
customer address, email, phone and other contact
details can be changed in “Supplier Address Details”
and reflected in FCR/SO.
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Internet Booking User Guide - MOL Consolidation Services