Conference Hubs
Engage your community and
be part of the conference.
Organize a hub!
XIX International AIDS Conference
www.aids2012.org
WHAT is a conference hub?
• A “mini conference” held in conjunction
with the IAC by local organizations active
in the AIDS response.
• Organizers can screen selected
presentations from the IAC free of
charge.
• These sessions are typically followed by
moderated discussions with local or
regional experts
XIX International AIDS Conference
www.aids2012.org
WHY organize a conference
hub?
• Many stakeholders may not be able to attend the
conference due to:
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Immigration constraints
Travel constraints
Financial constraints
Time constraints
• Conference hubs ensure the global discussion
includes all key stakeholders and allow
organizers to target issues relevant to their
region.
XIX International AIDS Conference
www.aids2012.org
WHEN can I organize a
conference hub?
• Conference hubs may be hosted at the
same time as or after the international
conference.
• The portal where conference sessions
may be downloaded will be active until 31
December 2012.
*Applications accepted until 15 September
2012
XIX International AIDS Conference
www.aids2012.org
WHO can organize a
conference hub?
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•
•
•
•
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Community organizations
State and local health departments
Ministries of Health
Non-governmental organizations (NGOs)
PLHIV networks
Faith-based organizations
Clinics and hospitals
Universities and medical schools
Government entities
UN bodies
XIX International AIDS Conference
www.aids2012.org
HOW can I organize a
conference hub?
• Secure an appropriate venue
• Attract 20+ participants, marketing the
event locally/regionally
• Invite and coordinate moderators,
additional speakers, and/or rapporteurs
• Show at least two conference
presentations
• Provide interpretation/translation
services if needed
• Participate in monitoring and evaluation
XIX International AIDS Conference
www.aids2012.org
What’s provided to hub
organizers?
• Approved organizers will have access to a
variety of conference tools:
– A pre-planning guide that walks you through
each stage of the process
– A help desk for IT, programme development
and audio visual technical support
– Assistance with monitoring and evaluation
XIX International AIDS Conference
www.aids2012.org
What’s provided to hub
organizers?
– Hub in a Box, a DIY toolkit with instructions
and templates on:
• Marketing & Outreach
• Meetings
• IT/AV
• Budget
• Fundraising
• Eval/Monitoring
XIX International AIDS Conference
www.aids2012.org
WHICH sessions will be
available?
• Most conference sessions are captured and
uploaded.
• Recorded sessions will be available with a delay
of approximately 24 hours.
• A complete list of available sessions will be
posted on the conference website mid-June
2012.
– Please note that not all conference content will be
available online and sessions are subject to presenter
approval.
XIX International AIDS Conference
www.aids2012.org
In which languages will the
sessions be available?
• All of the content will be available in
English and Spanish.
• For other languages we invite host
communities to organize translation in
advance.
XIX International AIDS Conference
www.aids2012.org
How much does it cost?
• Downloadable or telecast presentations
will be available free of charge.
• Hubs can be held at minimum cost to the
organizer if a venue, computer, projector,
or screen, etc. is readily available.
• Providing food and beverages are
optional.
– *Extra expenses incurred are the
responsibility of the hub organizer.
XIX International AIDS Conference
www.aids2012.org
Things to Consider
• Creating your conference programme
– Should address HIV/AIDS, co-infections or
related issues
– Can be population or issue specific
– Tailored for target audience
– List of sessions from 2010
XIX International AIDS Conference
www.aids2012.org
Things to Consider
• Hub Timing: Selecting a date and time
– The date and time of each conference hub is
at the hub organizers’ discretion.
– Possibilities:
• 25 – 28 July, AIDS 2012
• 12 August, International Youth Day
• 27 September, National Gay Men’s HIV/AIDS
Awareness Day
• 1 October, International Day of Older Persons
• 1 December, World AIDS Day
• Series – one per month
XIX International AIDS Conference
www.aids2012.org
Things to Consider
• Session Breakdown
– Can be designed around any combination of
plenary sessions, symposia, bridging
sessions etc.
– Local or regional experts to facilitate the
discussions and/or prepare additional
sessions or workshops are encouraged.
XIX International AIDS Conference
www.aids2012.org
Things to Consider
• Partnerships
– Implementing agencies that have
complementary services or facilities
– Developing partnerships can:
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Strengthen the local response
Increase networking opportunities
Cement the reputation of your department
Create new opportunities
XIX International AIDS Conference
www.aids2012.org
Example – Carinthia University
• Target audience: (60 – 100)
– Healthcare professionals
– Healthcare management students
– General public and local stakeholders
• Date/Format: October 4, 2012
• Partners: Aidshilfe Kärnten (NGO)
• Title: For Sensitization Against
Discrimination!
XIX International AIDS Conference
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Example – Carinthia University
• Hub objectives:
– Build awareness, especially in health
professionals
– Combat stigma in the healthcare sector
– Contribute to high quality of care in the
treatment of PLHIV
XIX International AIDS Conference
www.aids2012.org
Example – Carinthia University
Day 1
Session Type
(from list)
Session
1
Welcome
Session
2
Bridging
Session
Session
3
Special
Session
Session
4
Speaker
XIX International AIDS Conference
Session Topic
Conference hub report
2010
Programme for 2012
Why focus on stigmareduction? Positioning
stigma as a key strategy
for prevention and
treatment
Nurses' Needs and
Roles as They Pertain to
Care and Treatment
Challenges of PLHIV
Combatting Stigma:
Recommendations for
Future Action
Total Time
Allotted
Moderated
Discussion:
Format &
Length
9:00 – 9:15
Overview and
Introduction
9:15 – 10:15
30 minutes; 30
minute discussion
and Q&A from
audience
10:15 – 11:30
30 minutes; 45
minute discussion
and Q&A from
audience
30 minute closing
presentation
11:30 – 12:00
www.aids2012.org
Example – Carinthia University
• Venue:
– Carinthia University of Applied Sciences
• Programme – Format & Sessions:
– 1 day, 3 hours
– 2 presentations (conference materials) and 1
closing speaker (locally-coordinated)
– 2 moderators/speakers
XIX International AIDS Conference
www.aids2012.org
Example – ARCS
• Target audience: (40 per event)
– Community service providers (HIV/HCV)
– Perinatal medical and support service
providers (MTCT)
– Regional PLHIV
– Regional coordinators for MSM prevention
programmes
– Religious faith-based leaders in HIV
education
XIX International AIDS Conference
www.aids2012.org
Example – ARCS
• Date/Format: August and September
2012
• Partners: Westchester Medical Center,
County Health Departments (7), PLWHA
Living Together group, Family Services of
Westchester
• Title: TBD
XIX International AIDS Conference
www.aids2012.org
Example – ARCS
• Presentation Possibilities:
*(examples of sessions if hub focus is community services)
– Issues and Needs of Families While
Disclosing the HIV Status of Children
– Communities in Action: Mobilization of
African-American MSM Populations
– Imaging Intimacy: Challenging Stereotypes of
Age, Sex, and Health
– Optimizing and Simplifying the Toolkit (Drugs,
Dosing, and Diagnostics) and Delivery of ART
XIX International AIDS Conference
www.aids2012.org
Example – ARCS
• Venue:
– ARCS Training Room (50 pax)
• Programme – Format & Sessions:
– 1 day, 3 hours
– 2 presentations (conference materials) and 1
closing speaker (locally-coordinated)
– 2 moderators/speakers
XIX International AIDS Conference
www.aids2012.org
Example – ICWO
• Target audience: (75 – 100)
– FSW
– MSM
– Transgender
• Date/Format: August 23, 2012
XIX International AIDS Conference
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Example – ICWO
• Partners: Lions Club of Eden, Rotary
Club of Chennai Gemini, SCI TN Group,
Action Aid, Gruppo Madras Switzerland
• Title: AIDS Hub 2012 Washington to
Chennai
XIX International AIDS Conference
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Example – ICWO
• Hub objective:
– Strengthen the existing interventions through
education and moderated discussion
• Hub outcome:
– Implementation of effective targeted and
holistic interventions among KAPs in
Tamilnadu
XIX International AIDS Conference
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Example – ICWO
• Implementation Plan:
– Identification of venue (31 March 2012)
– Invite and ensure participation of KAPs
– Involve MoH officials, UN representatives,
donor agencies, religious leaders,
government enforcement departments, etc.
– Prepare and distribute best practice materials
– Organize local and regional media
XIX International AIDS Conference
www.aids2012.org
Example – ICWO
Day 1
Session
Type
Session 1
Session 2
Session Topic
Total Time Allotted
Review existing TI among 30 minutes; 20
core groups
minute discussion;
10 minutes Q&A
Gaps and Challenges in 30 minutes; 20
existing TI
minute discussion;
10 minutes Q&A
Session 3
Best Practices
30 minutes; 20
minute discussion;
10 minutes Q&A
Session 4
Future Actions
30 minutes; 20
minute discussion;
10 minutes Q&A
XIX International AIDS Conference
Moderated Discussion
Dr. Bimal Charles,
APAC VHS-USAID
Ms. Esther Mariaselvam,
Action Aid India
Dr. Illanchezian,
APAC VHS-USAID
Dr. Williams, MAC
Mr. Bakthavatchalam,
ARM
Mr. Valan, ADRA
www.aids2012.org
Example – ICWO
• Presentation Possibilities:
– Law of Gender Identity: an Essential Step to
Achieve Advances in Transgender Quality of
Life
– Challenges for Reinvigorating HIV/AIDS
Prevention Among Gay Men
– Community Run Advocacy Groups as a Tool
to Fight HIV. The Inclusive Approach of the
French Sex Workers Union
XIX International AIDS Conference
www.aids2012.org
Example – ICWO
• Presentation Possibilities:
– Cost Effectiveness of Targeted HIV
Prevention Interventions for Female Sex
Workers in India
– Decriminalization of Sex Work: Renewed
Optimism in India
– Exploiting the Potential of New Technologies
for Online HIV/AIDS Outreach and Prevention
for MSM: Engaging in Community-Based
Behavioural Research
XIX International AIDS Conference
www.aids2012.org
Example – ICWO
• Presentation Possibilities:
– Female and Transgender CSW Empowered
to Fight Against Discrimination and Other
Human Rights Violations: a Multi-sectoral
Experience Ongoing in Four Regions of Peru
– Key Recommendations in the Fight Against
AIDS:Transgender Fieldwork Practices
– Arrest the Violence and Halt HIV: Strategies
for Reducing Police Abuse Against Sex
Workers
XIX International AIDS Conference
www.aids2012.org
Example – ICWO
• Venue:
– TBD
• Programme – Format & Sessions:
– 1 day, 4 hours
– 2 presentations (conference materials)
followed by 2 moderated discussions about
the local response; 1 speaker and 1 panel
discussion on local epidemic
– 6 moderators/speakers
XIX International AIDS Conference
www.aids2012.org
Example - BAI
• Target audience: Community-based orgs that
work with Young Black MSM; Young Leaders
• Date/Format: July 26, 2012 / 3 hubs, 3
geographic locations (NYC, LA, College Station,
Texas)
• Partners: NGBMAC, AIDS United, Advocates
for Youth, Youth Coalition for Sexual and
Reproductive Rights (YC), GYCA, Hetrick-Martin
Institute, Emory University
• Title: Young Black MSM and HIV: Strategic
Interventions – Awareness & Behavior Change
XIX International AIDS Conference
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Example - BAI
• Hub objectives:
– To showcase the needs of young black
MSM community within the US
– To educate community-based partners on
new strategies for connecting with
constituencies
– To discuss and create regional advocacy
and peer education plans
XIX International AIDS Conference
www.aids2012.org
Example - BAI
• Programme – Format & Sessions:
– 1 day, 3 locations across US, 7.5 hours
– 3 sessions (conference materials); 3
speakers/3 locations, 3 moderators
(locally-coordinated)
– 2 breaks
– Brown Bag Lunch
– *Refer to chart
XIX International AIDS Conference
www.aids2012.org
Example - BAI
• Venue: Harvey Milk School (NY), Charles
Drew University (LA), Texas A&M
• Local & regional stakeholders:
– Phil Wilson, BAI
– Venton Jones, NGBMAC
– Allen Kwabena Frimpong, Harm Reduction
Coalition, GYCA
– Charles Stephens, AIDS United
– Trina Scott, Advocates for Youth
XIX International AIDS Conference
www.aids2012.org
Hub Contact Information
• Questions: [email protected]
• Applications: [email protected]
XIX International AIDS Conference
www.aids2012.org
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