Synopsis of New Department of State Regulations Governing
Exchange Visitor Programs
I.
Department of State Amendments to Subpart A of the J Exchange
Visitor Regulations: English Language Proficiency
II.
How the New Provisions Will Impact Missouri S&T’s Administration of
J-1 Exchange Visitor Program
III. Implementation of English Language Proficiency Requirement
IV. Department of State Amendments to Subpart A of the J Exchange
Visitor Regulations: Insurance
V. Processes and Procedures for Inviting a Prospective Exchange Visitor
I. Department of State Amendments to Subpart A of the J
Exchange Visitor Regulations:
J-1: Objective Measurements of English Proficiency
Effective January 5, 2015, a new provision to the J-1 exchange visitor regulations
requires sponsors (such as Missouri S&T) to determine that a prospective
exchange visitor has “sufficient proficiency in the English language, as determined
by an objective measurement of English language proficiency, successfully to
participate in his or her program and to function on a day-to-day basis.” [22 CFR
62.11(a)(2)].
I. Department of State Amendments to Subpart A of the J
Exchange Visitor Regulations (Continued):
The new provision specifies the use of one of the following “objective measurements
of English language proficiency” to determine a prospective exchange visitor’s
language proficiency:
 A recognized English language test, i.e. the TOEFL or the IELTS;
 Signed documentation on English language proficiency level from an academic
institution or English language school; or
 A documented interview conducted by the sponsor either in-person, or by
videoconferencing, or by telephone if videoconferencing is not a viable option.
II. How the New Provisions Will Impact Missouri S&T’s
Administration of J-1 Exchange Visitor Program:
There are four categories of exchange visitors at Missouri S&T:
 Research Scholars or Short Term Scholars:
 Each prospective scholar will have to provide proof of English language
proficiency as described in the previous slide as referenced above in “J-1:
Objective Measurements of English Proficiency” sections 1a, b, c.
II. How the New Provisions Will Impact Missouri S&T’s
Administration of J-1 Exchange Visitor Program:
 Degree Seeking Exchange Visitors (mostly sponsored students):
 English proficiency proof requirements are unchanged. Degree seeking
exchange visitors must meet English language proficiency
requirements established by the University or by their academic
departments.
II. How the New Provisions Will Impact Missouri S&T’s
Administration of J-1 Exchange Visitor Program (Continued):
 Non-Degree Seeking Exchange Visitors (study abroad students):
 English proficiency proof requirements are unchanged. We currently accept
a letter from partner/home university verifying English proficiency.
 Partner/home universities will now complete our standard form verifying
English language proficiency level.
II. How the New Provisions Will Impact Missouri S&T’s
Administration of J-1 Exchange Visitor Program:
 Non-Degree Fee Paying Exchange Visitors (such as Brazil Scientific
Mobility Program [BSMP] students):
 Missouri S&T does not issue the DS-2019 documents for BSMP
students. It is the responsibility of the sponsoring entity which issues
the DS-2019’s to verify English language proficiency.
III. Implementation of English Language Proficiency
Requirement:
 S&T will implement the three objective measurements of determining
applicant’s language proficiency as indicated and recommended by the
Department of State depending on the classification of the exchange visitor, as
previously described in section II.
III. Implementation of English Language Proficiency
Requirement (Continued):
The Missouri S&T Applied Language Institute has established the scores required
for exchange visitor participation for common standardized tests of English
language proficiency based on three main sources. English proficiency evaluation
will be made in one of the following manners:
 Comparison of scores from the internet-based Test of English as a Foreign
Language (TOEFL iBT) and the International English Language Testing System
(IELTS) and the Common European Framework of Reference for Languages
(CEFR).
III. Implementation of English Language Proficiency
Requirement (Continued):
 If the scholar does not possess standardized English test scores, a qualified
staff member or adjunct lecturer in the Applied Language Institute/Intensive
English Program will determine applicants’ English language proficiency via
videoconferencing. This will be a fee-based service paid for by the applicant
or sponsoring department/faculty member if they choose to demonstrate
their English language proficiency in this manner. The length of the interview
will last approximately 30 minutes. During the interview, applicants will be
evaluated based on their ability to demonstrate four independent key
elements of concern at the B1 (intermediate) level according to the CEFR
guidelines.
III. Implementation of English Language Proficiency
Requirement (Continued):
 The English proficiency evaluation will focus on the following areas:
 Understand the main points of clear standard input on familiar matters
regularly encountered in work, school, leisure etc.
 Deal with most situations likely to arise while traveling in an area where the
English language is spoken.
 Produce simple connected text on topics which are familiar or of personal
interest.
 Describe experiences and events, dreams, hopes, and ambitions and briefly
give reasons and explanation for opinions and plans.
III. Implementation of English Language Proficiency
Requirement (Continued):
 Missouri S&T’s International Student Services has developed a Certification of
English Proficiency Form to document the method employed to determine
applicant’s English language proficiency as well as the results of the English
language proficiency evaluation. This completed form which meets the
requirements of the new regulations will be presented to the Department of State
upon request or used by that entity in the event of audit.
III. Implementation of English Language Proficiency
Requirement (Continued):
 Missouri S&T’s Applied Language Institute has established the required Intensive
English Program training for a prospective exchange visitor to participate in our J-1
scholar program based upon the following range of TOEFL iBT and IELTS scores:
General descriptor
TOEFL iBT
IELTS
Recommendation
Intermediate
50-57
5-5.5
The applicant is required to take oral English
communication training upon arrival to Missouri
S&T. The oral communication training meets
once a week. The tuition fee is $260 per
semester.
High Intermediate
58-78
6
The applicant is required to take Conversation
Partners through the Intensive English Program.
Conversation Partners training meets once per
week. The tuition fee is $130 per semester.
Advanced
79 and
above
Higher than
6
The applicant is proficient enough fully
participate in an exchange program at Missouri
S&T.
IV. Department of State Amendments to Subpart A of the J
Exchange Visitor Regulations Insurance:
 Current Exchange Visitor Insurance Requirements:
The current rule [22 CFR 62.14(a)] requires each exchange visitor and any
accompanying dependents to have insurance in effect which covers the exchange
visitor and all accompanying dependents for sickness or accident during the entire
period of time that an exchange visitor participates in the sponsor’s exchange visitor
program.
IV. Department of State Amendments to Subpart A of the J
Exchange Visitor Regulations Insurance:
 Minimum coverage shall provide:
 Medical benefits of at least $50,000 per accident or illness;
 Repatriation of remains in the amount of $7,500;
 Expenses associated with the medical evacuation of the exchange visitor to his
or her home county in the amount of $10,000; and
 A deductible not to exceed $500 per accident or illness.
IV. Department of State Amendments to Subpart A of the J
Exchange Visitor Regulations Insurance (Continued):
 New Provision of Exchange Visitor Insurance Amounts:
Effective May 15, 2015, the new provision to the exchange visitor insurance mandates
that each exchange visitor and any accompanying dependents have insurance in effect
which covers the exchange visitor and all accompanying dependents for sickness or
accident during the period of time than an exchange visitor participates in the
sponsor’s exchange visitor program.
Additionally, “sponsors must inform all exchange visitors that they, and any
accompanying spouse and dependent(s), also may be subject to the requirements of
the Affordable Care Act.” [22 CFR 62.14(a)].
IV. Department of State Amendments to Subpart A of the J
Exchange Visitor Regulations Insurance:
 Minimum coverage shall provide (effective May 15, 2015):
 Medical benefits of at least $100,000 per accident or illness;
 Repatriation of remains in the amount of $25,000;
 Expenses associated with the medical evacuation of the exchange
visitor to his or her home county in the amount of $50,000; and
 A deductible not to exceed $500 per accident or illness.
Thank you for your attention!
Please do not hesitate to contact the Office of
International and Cultural Affairs if assistance
is needed
Any questions??
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