2006-07 Enrolment Review and
Confirmation Process
TPFR Information Sessions
Fall 2007
Transfer Payment and Financial Reporting Branch
Ministry of Education
2006-07 Enrolment Confirmation Process

OnSIS data used for the first time

Goal is to integrate OnSIS & EFIS

2007: SB23
Transfer Payment and Financial Reporting Branch
Ministry of Education
2
Enrolment Web Application
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To ensure enrolment data required for 06-07 Financial
Statements are available within timelines
An interim process for 06-07
Web-based application available in EFIS – “Enrolment
Verification System”
E-mail notice has been sent to boards
Transfer Payment and Financial Reporting Branch
Ministry of Education
3
Enrolment Web Application

Interfacing data from OnSIS & feeding into EFIS

Board can review data summarized at school level

Similar to old Legacy Enrolment Review screens
Transfer Payment and Financial Reporting Branch
Ministry of Education
4
Enrolment Web Application
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The languages section in the web application is
different from Legacy
In the web application, Enrolment (or pupil credits) for
Section E, F & GH is summarized at the school level
(with no details of enrolment or pupil credit data by
grades)
Also, languages data are summarized according to the
language grant categories of the FS
The objective is to interface data for grant calculation
purpose as required in the 2006-07 Financial Statements
Transfer Payment and Financial Reporting Branch
Ministry of Education
5
Enrolment Review Process


An “Enrolment and Language Allocation” report will allow
boards to view 06-07 summarized enrolment and language
course credit data; and to compare to 05-06 FS and 06-07
Revised Estimates.
Finance Officers can make changes, if necessary, as part
of the enrolment review process.
Transfer Payment and Financial Reporting Branch
Ministry of Education
6
ENROLMENT VERIFICATION SYSTEM
SECTION C - List of schools to select from
Transfer Payment and Financial Reporting Branch
Ministry of Education
7
SECTION C – School details
Transfer Payment and Financial Reporting Branch
Ministry of Education
8
SECTION F – FSL Elementary
Transfer Payment and Financial Reporting Branch
Ministry of Education
9
SECTION F – FSL Secondary
Transfer Payment and Financial Reporting Branch
Ministry of Education
10
Enrolment
&
Language
Allocation
Report
(sample)
Transfer Payment and Financial Reporting Branch
Ministry of Education
11
Ministry Review Process

In pre-planning the enrolment review process, finance
officers:
 Examine the 2005/06 financial related data and note
areas of concern
 Review 2006/07 Revised Estimates and note
explanation for large variances. Contact board where
applicable
Transfer Payment and Financial Reporting Branch
Ministry of Education
12
Day School and Languages Enrolment
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
French as a Second Language, English as a Second
Language/PDF & Native Language
Review variances from the Enrolment and Language
Allocation report and obtain explanations for significant
variances
Transfer Payment and Financial Reporting Branch
Ministry of Education
13
Completion of Enrolment Confirmation


“Enrolment and Language Allocation” report will be signed
off by Finance Officers before feeding the data to EFIS for
inclusion in the 2006-07 Financial Statements.
On completion of review, a confirmation letter with a copy
of the “Enrolment and Language Allocation” report will be
sent to boards.
Transfer Payment and Financial Reporting Branch
Ministry of Education
14
Completion of Enrolment Confirmation

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Boards must ensure all adjustments made during the
review process are also made in the OnSIS system by
October 10, 2007. (to the extent the adjustments are
reflecting the current OnSIS business rules)
A formal reconciliation of adjustments will be made in the
Enrolment Verification system in Fall 2007.
Transfer Payment and Financial Reporting Branch
Ministry of Education
15
OnSIS Data Collection Issues
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Identify technical issues where OnSIS data collection
negatively impacts enrolment for funding purposes.
 E.g. FSL quadmester courses captured in the OnSIS
June data collection can be adjusted in the web
application for funding purposes
Inquire of any other OnSIS reporting issues that may
impact calculation of grant
Identify any other issues that contributed to the board not
meeting the OnSIS data collection timeline.
Transfer Payment and Financial Reporting Branch
Ministry of Education
16
Post Confirmation Review

List issues and concerns that should be pursued with the
board staff during the finalization of the 2006-07 Financial
Statements.
Transfer Payment and Financial Reporting Branch
Ministry of Education
17
Questions
Transfer Payment and Financial Reporting Branch
Ministry of Education
18
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ANALYSIS OF SCHOOL BOARD OPERATING RESERVES