Tallahassee COPE Technical Assistance Workshop Keithen Mathis, MSW 850.459.3868 [email protected] Workshop Will Talk About Background of Tallahassee COPE Purpose of Grant Money Funding Level Project Requirements Eligibility Review Criteria Time Line Mini-Grant Application How to Apply Tips for Preparing your Application Where to get Help Background Florida A & M University, Florida Family Network, and the Tallahassee COPE Coalition is a partner with the Blue Cross and Blue Shield of Florida Foundation (BCBSF Foundation) in addressing the causes of childhood obesity in the City of Tallahassee and Leon County. In coordination with public, corporate and media partners in our community, we developed the Tallahassee Call to Action Plan. We are seeking proposals from eligible organizations (see page 2) that will support and promote the strategies, activities and policies outlined in the call to action, which can be accessed: www.tallycope.org. Purpose To support qualifying local eligible organizations, government entities, community coalitions and faithbased organizations that provide community education and outreach on the importance of good nutrition, physical activity and healthy weight for children and their families. To increase community access to physical activity opportunities (built environment) and activities. To increase access to healthy food and nutrition. To increase the consumption of healthy foods and the amount of physical activity children receive. To develop or strengthen collaborative efforts to implement local public policies that promotes physical activity and healthy eating. Funding Level Approximately $200,000 in Community Engagement Grants to support approximately 20- 25 grants for the City of Tallahassee/Leon County based projects. Grants will vary in size from a minimum of $1,000 to a maximum of $10,000 per year. Only one grant per organization will be funded. Project Requirements Approach & Strategy The approach of the Community Engagement Grants is to fund programs that support and promote the strategies, activities and policies outlined in the Tallahassee COPE Coalition Call to Action plan. Therefore, it is imperative that an organization explicitly addresses how its proposed program relates to one or more of the target areas within the Call to Action plan: Project Requirements Engage and support best practices, data gaps, and policies Design, implement and evaluate local communitybased health and wellness programs Engage and support of school-based wellness programs and youth leadership initiatives Engage and support early childhood development education and parental and family involvement and engagement Engage and support access to local healthy foods Engage and support physical activity and access to visual and cultural performing arts for local youth Project Requirements Preference will be given to projects that: Address health disparities, cultural barriers, disadvantaged communities, and the engagement of youth, parents, seniors and families. Demonstrate sustainability and contribute to the sustainability of the Tallahassee COPE Initiative. Engage community members in the implementation of strategies that launch new or expand existing programs; and/or Collaborate among different organizations, especially across sectors, to operationalize approaches addressing childhood obesity. Project Requirements 7 Strategies for Success Target interventions with at-risk communities and low-income children Increase access to healthy food Promote changes in parenting and families Promote changes in childcare and school settings Promote changes in the environment Address marketing and advertising practices Address health care providers and systems Coordination and Collaboration Applicants are strongly encouraged to collaborate with community partners and stakeholders such as: City of Tallahassee or Leon County Government Healthcare systems and providers Schools and after-school programs Early childhood advocates and providers Community, faith-based, youth and senior organizations (we are encouraging intergenerational learning) The media and marketing community Agencies that provide access to physical activities and exercises Tallahassee employers Eligibility Eligible Organizations 501©3 Tax Exempt Non-Profit Organizations State Government City and County Government Academic Institution Public School County Health Department Neighborhood Associations Public Library Health Organizations Faith Based Organizations Eligibility Ineligible Organizations Grants will NOT be awarded to or for: Individuals Fundraising events or celebrations Political or lobbying organizations or activities Religious organizations for religious purposes Private foundations Type III Supporting Organizations Eligibility Programs or organizations that do not directly serve Floridians Organization located outside Florida Organizations that discriminate against others based on weight, age, race, ethnicity, religious-preference, sexual-orientation, physical and mental abilities, socio-economic status, etc. Programs and projects that pay for, or reimburse individuals for, premiums, co-pays, deductibles and other health insurance-related expenses Eligibility Allowable Costs and Activities Salaries and benefits for staff Program supplies Conferences or symposia Equipment Printing, publications or media projects Office supplies Support of health professional training and support of project training and development Eligibility Travel Existing operating costs Support for community education activities that are consistent with the Tallahassee COPE Coalition’s mission Consulting projects to help an organization improve its capabilities, capacity, efficiency and/or effectiveness Eligibility Unallowable Costs and Activities Scholarships Individual Costs Membership fees Review Criteria All of the following grant criteria scoring range consist of the following: Unsatisfactory Marginally Acceptable Satisfactory Very Good Exceptional Review Criteria The Criteria consist of the following: Alignment with the Tallahassee COPE Call to Action Points. Sustainability Community engagement Collaborative Efforts Capacity with children/youth and families Capacity to work on healthy eating and/or active living Timeline Applications are due December 20, 2012. Successful proposals will be notified by the end of January 24, 2013 by telephone. Declined proposals will receive a letter by January 17, 2013. Funding decisions will be publicly announced on February 25th. The funding cycle for the grants is March 1, 2013 – February 28, 2014. How to Apply Complete the following and submit to: Mail: by December 20, 2012: Sokoya Finch Florida Family Network P.O. Box 6129 Tallahassee, FL 32314 Or EMAIL: by December 20, 2012: Community Engagement Grant Application I. ORGANIZATIONAL INFORMATION Organization Name Tax ID Number (Employer Identification Number) Mailing Address (PO Box or Street) City, State, ZIP Code County Phone FAX (if applicable) Website (if applicable) Community Engagement Grant Application Mission Statement Population(s) Served by the Requesting Organization Geographical Area Served by Requesting Organization Programs and Activities of the Requesting Organization Annual Operating Budget of the Requesting Organization Amount of Funding Requested Names, Titles and Business Affiliations of Board of Directors Community Engagement Grant Application II. Organization Primary Contact Information: President, CEO, Executive Director Prefix First Name Middle Name or Initial Last Name Suffix Title Email Office Phone and extension Cell Phone Community Engagement Grant Application III. Application Contact Information (if different from Organization Primary Contact) Prefix First Name Middle Name or Initial Last Name Suffix Title Email Office Phone and extension Cell Phone Community Engagement Grant Application IV. Project/Program Information – Your proposal/application will not be considered if the word limits are exceeded_________________________________ Project/Program Title Amount Requested Annually (not to exceed $10,000 per year) Project/Program Total Budget Grant/Funding Period (in months: 12 or 24) Community Engagement Grant Application County (ies) to be Served Call to Action Focus Area(s) to be Addressed. (Please read the complete Call to Action that your proposal directly addresses one or more of the key items listed within the Call to Action focus areas.) Number of People to be Served. Specify if unduplicated or repeat participants. Target Population to be Served. Please describe the population/ community to be served -- ages, ethnicity, race, languages, genders, ability, economic status, etc. – (Limit 100 words.) Community Engagement Grant Application Project/Program Need. Summarize what you are proposing to do and what results you hope to achieve. Why is this project/program needed in this community and how does it align with the call to action? (Limit 250 words) Project/Program Goals, Activities Outcomes and Measures of Success (including timeline). Provide a general description of how you plan to address the needs described above and how you plan to determine results. (Limit 3 goals and 100 words) Outreach Strategies. Describe how your project will target, recruit and retain program participants. Include the names of organizations with which you may partner to recruit participants. Attach letters of commitment as appropriate. (Limit 250 words) Community Engagement Grant Application Other Funders and/or Community Partners (if applicable). Describe relationship, including amount of funding from each (if applicable). Attach letters of commitment (if applicable). Who is responsible for the project implementation? Provide name(s), job title(s). If new position, attach job description (see instructions at end of application). Community Engagement Grant Application V. Project Line-Item Budget and Narrative VI. Attachments IRS Letter of Determination: Provide a copy of the IRS letter designating your nonprofit status with the Internal Revenue Service. Job Description(s): Provide a job description ONLY if the grant will be used to hire someone associated with managing or supporting the proposed project. Community Engagement Grant Application Letters of Commitment and/or Memoranda of Understanding: Provide ONLY if the proposed project requires the collaboration of other organizations/agencies. Items must be signed by that organization/agency and clearly outline its commitment to the proposed project. Organization’s Audited Financial Statement or other statement of financial activities. Project logic model: See website for the Embrace and Tallahassee COPE Logic models as examples. Tips For Preparing Your Application Download and print out the mini-grant guidelines and attachment forms Review the questions and requested documents in the grant application then collect the necessary information and materials Prepare your grant application before starting the mini-grant application process Go to the Tallahassee COPE FAQ if you have any questions or need clarification Tips For Preparing Your Application Allow a minimum of ten hours to complete and submit the mini-grant application and have it fully completed 72 hours before the due date Please do not wait until the last minute to apply for this grant because you may encounter technical problems that will prevent you from completing the grant application on time or by the deadline For Application Help and General Assistance Keithen Mathis, Grant Technical Assistant: email: [email protected] or telephone: 850.644.9709 or cell: 850.459.3868. Miaisha Mitchell, COPE Leadership Team: email: [email protected] or telephone: 850.224.8404 or cell: 850.284.0366 The Grant Proposal Writer’s Plea Grant me the courage to write and submit a grant serenity to deal with the denial of the grant the wisdom to know whether to revise and resubmit the grant.... Please Grant Me A Grant!!!! S. Coley & C. Scheinberg Questions? Now Go Write!