Health
Compliance
Integrated Service
Center
Presented by:
Carine Jean-Pierre
Health Director, QISC
October 26, 2009
Table of Contents
•Introduction
•Health Programs Compliance
•Navigation Health Screens on ATS
•Q and A
2
Office of School Health (OSH)
Office of School Health (OSH) Website-http://schools.nyc.gov/Offices/Health/
The Office of School Health (OSH) is a joint program of the New York City Department of
Education and the New York City Department of Health and Mental Hygiene (DOHMH).
OSH provides health services and preventive services to DOE students:
Medical Requirements 2009-10: New School Entrants requirements for 2009-2010
School Year
•Child & Adolescent Health Examination Form (CH-205) - Record students’ physical
Examination. Immunizations dates, tuberculosis and vision screening results from this form
must be entered ATS upon received.
•Immunization Compliance: OSH works closely with the ISC Health Directors to monitor
compliance with State immunization requirements.
•Tuberculosis : To this day, Tuberculosis remains a public health concern in New York City
school system. OSH works closely also with the ISC Health Directors to monitor
compliance with TB testing.
Office of School Health (OSH)
School or Student Specific Services :
• Assistive technology is used to increase, maintain, or improve functional
capabilities of a person with a disability.
•Asthma: By ensuring that students have an appropriate plan for treating asthma
•Condom Availability Program: As part of the mandated New York City DOE HIV/AIDS
Prevention Program, all high schools are required to have a Health Resource Room
where free condoms, health information, and health referrals are available to students
•Dental Health: Many schools host dental clinics operated by the New York City
Department of Health and Mental Hygiene or by other providers. Services available at
these clinics range from dental screenings to orthodontics.
•Health Services/Section 504 Accommodation: OSH manages the processes
surrounding students needing medication administration, medically-prescribed
treatment, glucose monitoring, insulin pump maintenance, and other Section 504 and
Individualized Education Program (IEP) services
Office of School Health (OSH)
School or Student Specific Services :
•Mental Health: School-based mental health services play a vital role in addressing
behavioral and emotional difficulties that threaten to interfere with a child’s ability to
perform academically. When left untreated, children’s mental health problems may interfere
with their readiness and motivation to learn. OSH facilitates partnerships with mental health
providers by enhancing the accessibility of mental health resources and programs in our
schools
•Occupational and Physical Therapy : The Individuals with Disabilities Education Act
(IDEA) identifies occupational and physical therapy as related services for eligible children
ages 3-21 years who require assistance to benefit from a free and appropriate public
education (FAPE) in the least restrictive environment (LRE).
•School-Based Health Centers: There 122 School-Based Health Centers (SBHC)
serving 252 schools. SBHCs bring the services of a doctor's office to the school so
students avoid health-related absences and get support to succeed in the classroom.
When a child is healthy they are more likely to perform better and learn more. Poor health
has a direct impact on a student’s ability to learn and succeed in school.
Office of School Health (OSH)
School or Student Specific Services:
•School Nurses: OSH places nurses in approximately 60% of NYCDOE schools each
year. School nurses provide first aid services to all students, and also provide skilled
nursing services to those students with a documented need
•Vision Screening: OSH is improving its vision programs to ensure that all children are
screened, and that those with serious vision or hearing problems receive the
evaluation and treatment they need. National data indicate that about 25% of students
need glasses by the time they reach high school.
•AED/CPR Program: New York State law requires that schools participate in an
Automated External Defibrillator program. Each of our over 1400 schools is a Public
Access Defibrillation site. OSH works with a vendor to provide service to the AED’s,
and to provide CPR and AED training to our staff.
•Automated Student Health Record (ASHR): This tool is available to school nurses in
all elementary and intermediate schools. It has greatly expanded the ability of school
nurses to care for students. It also assures that records are immediately available
when a student transfers from one school to another
Office of School Health (OSH)
General Programs/Services and Other Information
•
Fitness: OSH is working closely with the Office of Fitness and Health Education to
implement a new fitness program. Components include the Physical Best
curriculum, the NYC FITNESSGRAM Fitness Assessment program and the
C.H.A.M.P.S. Middle School Sports and Fitness league.
•
Health Education: OSH supports the efforts of the Office of Fitness and Health
Education to implement comprehensive health education, including HIV/AIDS
instruction; to collaborate with the NYC DOHMH on the Youth Risk Behavior
Survey (YRBS) and other initiatives; and to provide professional development and
technical assistance to the field.
•
Health Insurance: Almost all children in New York City public schools are eligible
for public health insurance at minimal or no cost. School records show that
approximately 10% of our school children are uninsured. OSH collaborates with
the Human Resources Administration to provide access to public health insurance
to our students and their families through the schools.
Office of School Health (OSH)
General Programs/Services and Other Information
•
Home Instruction: OSH reviews inquiries regarding home instruction based on
medical needs.
•
Transportation Requests: OSH doctors review transportation requests based on
health issues for students with Individualized Education Programs in specific areas.
•
Wellness Policy: In response to a new federal requirement DOE has adopted a
Wellness Policy. This policy seeks to promote the health and well-being of our
students, while taking into account competing priorities and the availability of funds.
DOE engaged students, parents, teachers, food service professionals, health
professionals and other interested community members in policy development and
review.
•
Communicable Disease/ Environmental & Food-Borne Illnesses: In suspected cases
of communicable disease, environmental illness, or food-borne illness, schools will
immediately notify OSH, which will conduct an investigation. If the investigation
results indicate that notification of the school community is warranted, OSH will
provide principals with letters to be distributed in classrooms and through the regular
mail
Office of School Health (OSH)
General Programs/Services and Other Information
•
Obesity: Almost half of elementary school children are overweight and obese. Many
are not physically fit. DOE has developed several initiatives to deal with these
issues. OSH is developing and overseeing the implementation of a new fitness
program for NYC schools. In addition to the fitness initiatives, OSH works with the
School Food program to improve the quality of student meals and encourage
participation in the universal free breakfast program.
•
Drink Low-Fat Milk: In an effort to help reduce childhood obesity, the Health
Department and the Department of Education strongly encourage everyone ages 2
and older to drink 1% or fat-free milk rather than whole milk. Please distribute a
letter from Chancellor Klein and Mental Hygiene Commissioner Frieden to families
at your school.
•
Pediculosis- Head Lice: There is now a “no head lice” policy for all NYC public
schools, but no longer a “no nit” policy. Students found to have live head lice will be
excluded from school and not allowed to return until they are lice-free.
•
Students will be reexamined in 14 days to confirm that they have remained licefree. Students with nits and no evidence of live head lice will not be excluded from
school.
Office of School Health (OSH)
General Programs/Services and Other Information
•
Bed bugs: They are small insects that feed on human blood. They are usually
active at night when people are sleeping. For additional information regarding bed
bugs view the Bed Bug Fact Sheet. This fact sheet is also available in different
languages. This fact sheet is also available in Arabic | Bengali | Chinese | HaitianCreole | Korean | Russian | Spanish | Urdu.
•
If a bed bug is found in a classroom, a specimen will be collected. Instructions on
collecting a specimen can be found in the Bed Bug Kit. A letter will also go out to
parents. This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole |
Korean | Russian | Spanish | Urdu.
•
Intimate Partner Violence : Affects tens of thousands of NYC teens and adults
every year. Family members and friends are also impacted. To learn more about
intimate partner violence and teen dating violence, and access available
resources, please visit: http://www.nyc.gov/html/doh/html/tcny/tcny09.shtml
Prevent Window Falls: Open windows offer relief from the summer heat, but they
can pose hazards for small children. To protect children from falls, the Health
Department urges New Yorkers to make sure window guards are in place.
•
STAPH / MRSA: Guidelines for Schools on Preventing Staph/MRSA Infections
Who’s Who in School Health?
NYCDOE
ISC Health Director
School Health Aide
Borough Nursing Director
ISC Health Director
School Nurse
O
NYCDOHMH
Supervising Physician
Field Physician
District Supervising Nurse
NYCDOHMH
S
H
New York City Department of Health
and Mental Hygiene
NYCDOE
New York City
Department of Education
Integrated Service Center
Supervising Public Health Nurse, PHN III
Senior Public Health Nurse, PHN II
Office of School Health
Public Health Assistant
Public Health Advisor (MS and High
Schools)
11
What does the Health Director Do?
HD Responsibilities….
•Immunization compliance
Inquiries from parents/ staff/ administration
•Immunization Exemption requests
•ATS Health screens technical assistance
•Tuberculosis
•Communicable Diseases
•Section 504 Accommodations
•Health Programs and Presentations
•Link to Resources
•Safety and Health
•Training and or training coordination
•Questions and Crisis Management
•Oral Health
•City-wide standardization of health
programs and mandates
•Various Other Health Programs
•Liaise with STAKEHOLDERS
•Collaborate and Coordinate
•CPR/AED
•Condom Availability
•Vision Screening
•School Based Health Centers
12
Immunization
!
New

The goal for SY 09-10 is to ensure that at least 98.5% of students
on your school’s roster are “complete” with immunizations.

Due date: December 31, 2009 and June 30, 2010

Tdap – 1 dose is required for all students born on or after January
1, 1994 and entering the 6th, 7th or 8th grade

All students from Pre K- 10th grade are required to have one dose
of chicken pox (varicella). Although one does is required, two
doses are recommended.

Hepatitis B – if administered before age 11, this is considered a
pediatric vaccination, 3 doses are required
Or
Hepatitis B – if administered after age 15, this is considered an
adult vaccination, 2 doses are required – the documentation
provided as proof should specify which was administered and
entered into ATS accordingly

13
Immunization Mandates-- CR-A701

Each year the DOHMH releases a “Medical Requirements For
New School Entrants” flyer which provides information as to
what vaccines are needed and the required number of doses.
The double-sided one page sheet is provided to all schools
and/or is available on the NYCDOE website on the OSH
webpage

Students not in compliance with the required immunization may
be labeled “Excludable” or “Provisional” on ATS

Students with an “Excludable” notation should receive a
DOHMH “Warning” letter and 2 weeks later, an “Exclusion”
letter
 Warning letter to parents regarding immunization requirements
 Exclusion letter to parents regarding immunization requirements
14
Immunization Mandates -- CR-A701

Excludable – means the student should not be allowed
to attend until the vaccination requirements are
satisfied

Please be sure to keep records of which students
receive “Warning” letters and dates and the same for
“Exclusion” letters. Please inform your health
coordinator/ principal of the students on the list

Principals who allow “excludable” students to attend
are out of compliance with the laws of the NYSDOE –
Public Health Law – Title VI--Section 2164 (7).

Principals who allow “excludable” students to attend
are subject to fines by the NYSDOH. These fines are
levied against the principal, not the school
15
Immunization Compliance
Immunization Walk-In Clinics
To keep track of your child's Immunization Records, please refer to the
Department of Health and Mental Hygiene's Citywide Immunization Registry
(CIR), available online at http://www.nyc.gov/html/doh/html/cir/b0a.html.
Letter to Principals/Directors regarding 2009-2010 immunization compliance
rate
Citywide Immunization Registry (CIR) information for schools: students records
available online
Warning letter to parents regarding immunization requirements
This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean |
Russian | Spanish | Urdu
Exclusion letter to parents regarding immunization requirements
This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean |
Russian | Spanish | Urdu
Letter to parents regarding varicella vaccine requirements
This letter is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean |
Russian | Spanish | Urdu
16
Immunization Compliance
Letter to parents regarding Tdap vaccine
This letter is also available in Arabic | Bengali | Chinese | Hatian-Creole | Korean | Russian |
Spanish | Urdu
Letter to parents regarding the following vaccines: (1) Meningococcal vaccine, (2) HPV
(Human Papillomavirus) vaccine, and (3) Tetaunus, Diphtheria, Pertusis
(Tdap) vaccine (English ) This letter is also available in Arabic | Bengali | Chinese | HaitianCreole | Korean | Russian | Spanish | Urdu
Information about HPV (Human Papillomavirus) vaccine. What you need to know ( English )
This information is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean |
Russian | Spanish | Urdu
Information about Meningococcal vaccine. What you need to know ( English )
This information is also available in Arabic | Bengali | Chinese | Haitian-Creole | Korean |
Russian | Spanish | Urdu
Information about Tetanus, Diphtheria, Pertusis (Tdap) vaccine. What you need to know
(English ). This information is also available in Arabic | Bengali | Chinese | Haitian-Creole |
Korean | Russian | Spanish | Urdu
Information about Varicella. What you need to know (English)
This information is also available in Chinese | Spanish
17
Immunization – Medical Exemptions
Medical Exemptions – based on a documented medical reason from
a NYS licensed physician, a parent requests that a student not take
the required vaccination as the vaccination is detrimental to the
student’s health
In such cases:
1. The parent must submit a completed Medical Exemption request Form to the
school
2. The school forwards the request to the ISC Health Director
3. The ISC Health Director forwards and confers with the DOHMH Supervising
Physician
4. The student is able to attend during the review process
Medical Request for Immunization Exemption Form --NEW!!
 If the Medical Exemption is granted, a notation will be made in centrally ATS . The
student is able to attend, the exemption expires in one year.
 If the Medical Exemption is denied, the student becomes “Excludable” and should not
be allowed to attend.
18
Immunization– Religious Exemptions
Religious Exemptions – parents submit a written requesting that the student be
exempt from vaccinations due to religious beliefs which oppose vaccinations
In such cases:
1. The parent submits a request to the school
2. The school forwards the request to the ISC Health Director
3. The ISC Health Director forwards the letter to the Office of School Health for review
4. The student is allowed to attend during the review process
5. The school, the parent, and the ISC will receive a determination letter stating the status
of the request
 If the Religious Exemption is granted, a “R” notation will be made in ATS. The student
is able to attend, the exemption is in place for the remainder of attendance in a
NYCDOE public school. In some cases, the student is not allowed to attend during
periods of a communicable disease.
 If the Religious Exemption is denied, the parent may contact the ISC Health Director to
resubmit the request.
 If denied again, the student is “Excludable” and not able to attend until the required
vaccinations have been obtained or has been successful in an appeal to the NYSDOE.
19
Immunization – ATS
These are helpful reports in ATS to keep track of things:
STAT --on the STAT screen you will see your compliance rate
RHIL – (Immunization Status List) will tell which students are “complete,” “excludable,” or
“provisional”
May be organized via class, grade, alphabetical, or by ATS grouping
• Complete
• Excludable
• Provisional
• Date Error
At this time Warning and Exclusion letters are not available on ATS.
Please Log on to ATS
•To update and display students’ health records, type 2 to select SVCS-Supplemental Services
Menu screen from the Automate the Schools Primary Menu and press Right Ctrl (Red Enter).
•Type 4 to select HLTH-Health and Immunization screen from the Supplemental Services Menu and
press Right Ctrl.
20
ImmunizationATS Health Update Screen Menu- HLTH
PROFILE 00-Q-000
09-30-08 13:05:03
INIT0100
New York City Public Schools
Automate the Schools Primary Menu
==>
1 NEWS The Latest News
2 SVCS Supplemental Services*
3 BIOG Biographical Information
4 HIST History
5 ATTD Attendance
6 REPT ATS Reports**
7 MNTN Maintenance
8 SBMS School Based Management
9 PLAC Middle School Placement
10 MSPA Middle School SPA
11 ESPA Elementary School
SPA 12 PATD Period Attendances
F1/Help
F2/
F3/
F7/
F8/
F9/Refresh
F4/Lookup
F10/
F5/Print news
F6/
F11/
F12/Exit
21
Immunization
ATS Health Update Screen Menu- HLTH
PROFILE 17-K-543
HLTH0100
New York City Public Schools
Health And Immunization Menu
03-24-08 12:34:39
00668-JSYKES
==> 1 or 2
STUDENT ID: ___ ___ ___
LAST NAME: _______________ FIRST: _______________ BIRTH DTE: __ __ __ SEX: _
1 HEIU Immunization Update
2 HEID Immunization Display
3 HETU Tuberculosis Update
4 HETD Tuberculosis Display
5 HLST Health Student Listing
6 S504 Section 504 Update
7 HEHU Hearing Update
8 HEVU Vision Update
9 HHVH Hearing and Vision History
10 HEHM Hearing Mass Entry
11 HEVM Vision Mass Entry
22
Immunization – ATS
Health Report Menu- RHLT
PROFILE 28-Q-505
RHLT0100
New York City Public Schools
Health Reports Menu
03-24-08 12:58:45
01530-JSYKES
==> 1, 2
**1
RHIL
** 2 RHIS
Immunization Status List
N.Y.State Immunization Survey
3 RHTF
Immunization & TB Forms
4 RHTL
Tuberculosis Status List
5 RHTS
Tuberculosis Survey Form
6 RHTR
Tuberculosis Mandate Roster
7 RSTP
Positive TB Test List
8 RHVL
Hearing and Vision Class List
9 RHVS
Hearing and Vision Summary Report
10 RHFL
Hearing and Vision Follow Up Letters
11 RHVX
Vision Non Compliance Report
12 R504
Section 504 Report
13 RHIN
Health Insurance Coverage report
Place cursor next to selection desired and press RIGHT CTRL/RED ENTER
F1/Help
F7/
F2/
F8/
F3/Quit-return F4/Lookup
F9/Refresh
F10/
F11/
F5/
F6/
F12/Exit
23
Tuberculosis – Middle and High Schools Only
The goal for SY 09-10 is to ensure that at least 90% of new
(ATS Code 58) are “complete” for TB
entrants
Tuberculosis is only a requirement for students entering NYC schools for the
first time at the secondary level.
Mantoux (PPD) Tuberculosis Skin Test or Quantiferon Blood test results are
required.
All positive (+) results require follow up chest x-ray
Periodically review ATS RHTL report-- may be organized via class, grade,
alphabetical, or by ATS grouping (excludable, complete, provisional, etc.)
There are “Warning” and “Exclusion” letters specifically for TB
•Tuberculosis (Mantoux) Testing Requirement Warning Letter for Parents (English
•Tuberculosis (Mantoux) Testing Requirement Exclusion Letter for Parents (English)
24
Tuberculosis ATS Update
ATS Health Update Screen Menu- HLTH
PROFILE 17-K-543
HLTH0100
New York City Public Schools
Health And Immunization Menu
03-24-08 12:34:39
00668-JSYKES
==> 3 & 4
STUDENT ID: ___ ___ ___
LAST NAME: _______________ FIRST: _______________ BIRTH DTE: __ __ __ SEX: _
1 HEIU Immunization Update
2 HEID Immunization Display
3 HETU Tuberculosis Update**
4 HETD Tuberculosis Display **
5 HLST Health Student Listing
6 S504 Section 504 Update
7 HEHU Hearing Update
8 HEVU Vision Update
9 HHVH Hearing and Vision History
10 HEHM Hearing Mass Entry
11 HEVM Vision Mass Entry
25
Tuberculosis– ATS Reports
Health Report Menu- RHLT
PROFILE 28-Q-505
RHLT0100
New York City Public Schools
Health Reports Menu
03-24-08 12:58:45
01530-JSYKES
==> 4, 5, 6, 7
1 RHIL
Immunization Status List
2 RHIS
N.Y.State Immunization Survey
3 RHTF
Immunization & TB Forms
4 RHTL
Tuberculosis Status List
5 RHTS
Tuberculosis Survey Form
6 RHTR
Tuberculosis Mandate Roster
7 RSTP
Positive TB Test List
8 RHVL
Hearing and Vision Class List
9 RHVS
Hearing and Vision Summary Report
10 RHFL
Hearing and Vision Follow Up Letters
11 RHVX
Vision Non Compliance Report
12 R504
Section 504 Report
13 RHIN
Health Insurance Coverage report
Place cursor next to selection desired and press RIGHT CTRL/RED ENTER
F1/Help
F7/
F2/
F8/
F3/Quit-return F4/Lookup
F9/Refresh
F10/
F11/
F5/
F6/
F12/Exit
26
§504 -- Request For Educational Accommodations
Some students require accommodations in school that they are able to
participate in DOE programs. As set forth in §504 of the Rehabilitation Act of
1973, Chancellor’s Regulation A-710 outlines the process and procedures
A § 504 accommodation is often requested when a student has a disability,
requires some accommodation, and does not qualify for an IEP
Accommodations vary and may include:
 Testing Accommodations
 Medical Accommodations
 Classroom Accommodations
 Paraprofessional
27
§ 504 -- Request For Educational
Accommodations
Requests must be made annually
School-based 504 team should have a §504 Coordinator
§504 Coordinator should be a pedagogue
§504 Coordinator determines the composition of the team
A good team should consist of:
 A principal appointed §504 Coordinator
 at least 2-3 persons other than the student’s parents
 at least one person familiar with the student’s abilities (current or
last year’s teacher)
 at least one person able to interpret reports or evaluations
 at least one person able and knowledgeable of the
accommodations available to meet the student’s needs
28
§504 -- Request For Educational Accommodations
Chancellor’s Regulation A-710
School Based §504 Team should:
 Meet and make determination within 30 days of receipt of written
request
 Inform parents of meeting
 Determine student’s eligibility and appropriateness of requested
accommodations
 Forward Notice of Determination Eligibility and Accommodation
Plan to parent
 Enter data into ATS – all requests and all actions should be
entered
 Maintain records in student file
 Inform parents of the appeal process
 Review R504 ATS report
 Confer with ISC Health Director as needed
29
Other Accommodations
 Health Paraprofessionals – only approved after review by
your ISC Health Director and Supervising Phisician
 **Medication Authorization Form – allows a student to
take medication in school. A form should be on file for
students with Asthma, Diabetes, or Allergies in the nurses
office.
 **School Diabetes Management form replaces the Glucose
Monitoring Form
 Medically Prescribed Treatment (Non-Medical)
** These forms should be turned into the school nurse
30
504 AccommodationATS Health Update Screen Menu- HLTH
PROFILE 17-K-543
HLTH0100
New York City Public Schools
Health And Immunization Menu
03-24-08 12:34:39
00668-JSYKES
==> 6
STUDENT ID: ___ ___ ___
LAST NAME: _______________ FIRST: _______________ BIRTH DTE: __ __ __ SEX: _
1 HEIU Immunization Update
2 HEID Immunization Display
3 HETU Tuberculosis Update
4 HETD Tuberculosis Display
5 HLST Health Student Listing
6 S504 Section 504 Update ***
7 HEHU Hearing Update
8 HEVU Vision Update
9 HHVH Hearing and Vision History
10 HEHM Hearing Mass Entry
11 HEVM Vision Mass Entry
31
Section 504 Accommodation– ATS Reports
Health Report Menu- RHLT
PROFILE 28-Q-505
RHLT0100
New York City Public Schools
Health Reports Menu
03-24-08 12:58:45
01530-JSYKES
==> 12
1 RHIL
Immunization Status List
2 RHIS
N.Y.State Immunization Survey
3 RHTF
Immunization & TB Forms
4 RHTL
Tuberculosis Status List
5 RHTS
Tuberculosis Survey Form
6 RHTR
Tuberculosis Mandate Roster
7 RSTP
Positive TB Test List
8 RHVL
Hearing and Vision Class List
9 RHVS
Hearing and Vision Summary Report (ATS 2- Type “xreg” to navigate from ATS)
10 RHFL
Hearing and Vision Follow Up Letters
11 RHVX
Vision Non Compliance Report
12 R504
Section 504 Report ***
13 RHIN
Health Insurance Coverage report
Place cursor next to selection desired and press RIGHT CTRL/RED ENTER
F1/Help
F7/
F2/
F8/
F3/Quit-return F4/Lookup
F9/Refresh
F10/
F11/
F5/
F6/
F12/Exit
32
Communicable Diseases
Defined: a disease that may be transmitted directly or indirectly
from one individual to another
Await communicable disease
response instructions
Informed of possible
communicable disease
Communicable
Disease Action Chart
Contact Principal
Contact School Nurse
Contact ISC Health Director
33
Communicable Diseases Relevant to School Health
Not every communicable disease poses a public health threat
Not every communicable disease requires a letter home to
parents
Communicable Diseases Relevant to
School Health
Varicella
(Chicken Pox)
Scabies
Human Bites
MRSA
Meningitis
Parovirus
H1N1*
Food Borne
Illnesses
When in doubt, contact your school nurse and ISC Health Director
H1N1 (Novel H1N1)
 There is a link to the DOE's H1N1 information page
including attendance data.
 Locate a weekend H1N1 Vaccination Points of
Dispensing Site (PODs) in your borough.
 There is also general flu information on nyc.gov/flu
 What is the plan for the current year?
 http://schools.nyc.gov/Home/Spotlight/jkh1n1.htm
Vision Screening
Campaign- Kids Eyes Counts
About 3% of children suffer from amblyopia, a
condition that may result in blindness in one eye if
not detected and treated before age seven. For more
information
Vision Screening
Chancellor’s Regulation A-701 informs us that vision screening should
be done by DOE staff for students in attendance as per the mandate.
The goal for the current year: 100% of students within the mandate
are screened.
Due: December 31, 2009 and March 31, 2010
Students required to be screened:







3rd graders
5th graders
Special Education students
New entrants (within 60 days) (code 58)
Those referred or with history of vision problems
Those on the RHVX ATS reports
Those not screened by DOHMH teams
NB:DOHMH conduct Vision screening for grades: Pre-K, K and 1.
37
Vision Screening: A To Do List
Schools Must:
 Form a vision team (staff from the school)
Designate a school vision team leader
Order vision charts (FAMIS)
Review screening requirements/ set up schedule and location
Print class lists from ATS
Screen students
Record data into ATS – ATS is able to generate follow-up letters!!!!
Contact your ISC health director if training is required
Screening and data entry should be completed by March 31, 2009
38
Vision Screening ATS Update
ATS Health Update Screen Menu- HLTH
PROFILE 17-K-543
HLTH0100
New York City Public Schools
Health And Immunization Menu
03-24-08 12:34:39
00668-JSYKES
==> 8 & 11
STUDENT ID: ___ ___ ___
LAST NAME: _______________ FIRST: _______________ BIRTH DTE: __ __ __ SEX: _
1 HEIU Immunization Update
2 HEID Immunization Display
3 HETU Tuberculosis Update
4 HETD Tuberculosis Display
5 HLST Health Student Listing
6 S504 Section 504 Update
7 HEHU Hearing Update
8 HEVU Vision Update***
9 HHVH Hearing and Vision History
10 HEHM Hearing Mass Entry
11 HEVM Vision Mass Entry **
39
Vision Screening – ATS Reports
Health Report Menu- RHLT
PROFILE 28-Q-505
RHLT0100
New York City Public Schools
Health Reports Menu
03-24-08 12:58:45
01530-JSYKES
==> 8, 9, 10, 11
1 RHIL
Immunization Status List
2 RHIS
N.Y.State Immunization Survey
3 RHTF
Immunization & TB Forms
4 RHTL
Tuberculosis Status List
5 RHTS
Tuberculosis Survey Form
6 RHTR
Tuberculosis Mandate Roster
7 RSTP
Positive TB Test List
*8 RHVL
Hearing and Vision Class List
*9 RHVS
Hearing and Vision Summary Report (ATS 2- Type “xreg” to navigate from ATS)
*10 RHFL
Hearing and Vision Follow Up Letters
*11 RHVX
Vision Non Compliance Report
12 R504
Section 504 Report
13 RHIN
Health Insurance Coverage report
Place cursor next to selection desired and press RIGHT CTRL/RED ENTER
F1/Help
F7/
F2/
F8/
F3/Quit-return F4/Lookup
F9/Refresh
F10/
F11/
F5/
F6/
F12/Exit
40
Condom Availability Program
A program for high school students only, students in grades 9—12
Some new schools are exempt from participation, contact your ISC
Health Director
Requires a Health Resource Room (HRR) – a space where students
may access health information, including free condoms
Requires 1 male and 1 female staff member to make condoms
available
HRR staff must be trained
Condoms should be available at least 10 periods per week
Students must be made aware of the program via posters, flyer, wallet
cards, etc.
41
AED/CPR
AED stands for Automated External Defibrillators
There should be at least one in every building at the front security desk
Each school is required to have at least 2, but it is desired that there be
6 trained staff members
Training is free of charge for all DOE employees and available by
contacting: Emergency Skills Inc., 212-564-6833 or
http://doe.emergencyskills.com/mainpage.php
Certificates expire after two years, to recertify, the 6 hour class must be
taken again
For more information, contact your ISC Health Director or your AED
Program Manager
42
Other School Health/ Health Director Programs
Your ISC Health Director is able to assist you with and or
provide more information on:
School Based
Health Centers
Oral Health
Wellness Policy
Bed Bug Policy
Home Instruction
Health Insurance
Head Lice Policy
Presentations/
Speakers
Health Fairs
Technical Support Training
(ATS)
Mental Health/
Clinic Plus
43
Who’s Who in your school ?
Please inform your Health Director
Health Coordinator – the person who regarding oversees student health
matters / the health programs in the school/ coordinates and sends out notices
§504 Coordinator – the person who heads up the school-based 504 team
Pupil Accounting Secretary– in schools where there is no school aide,
enters health information into ATS
Vision Team Leader – heads up the school-based vision team/ ensures that
the mandated students are screened and data recorded
AED/CPR Contact – person to serve as liaison between the school and
other DOE agents regarding the program
Health Resource Room staff – heads up the school health resource room
staff/ coordinates the program
44
School Health Contact List
ISC Health Director
ISC By
Borough
Health
Director
Email
Phone
Fax:
Bronx ISC
Alma Idehen
[email protected]
718-741-5097
718-741-7602
Brooklyn
ISC
Neil Somerfeld
[email protected]
718-935-3987
718-935-5941
Queens
ISC
Carine JeanPierre
[email protected]
718-391-6839
718-391-6886
Manhattan
ISC
Norberto Perez
[email protected]
917-339-1749
212-356-7535
Staten
Island ISC
Jody Stoll
[email protected]
718-390-1596
718-556-8374
45
School Health Contact List
Borough Nursing Director
ISC
Brooklyn
Borough Nursing Director
Dr. Patrick Duncan
P:718-935-4136
[email protected]
Districts: 13, 14, 15, 16, & 20
F:718-935-4358
[email protected]
Sonia Miller
P:718-240-3629
[email protected]
Districts: 18, 19, 23, 32
F:718-240-3759
Paula Fragile
P: 718-758-7623
F: 718-758-7607
[email protected]
Yawwamal Donefeld
P:718-741-7639
[email protected]
Districts: 7,9,10
F:718-584-5082
Eileen Cotter
P:718-828-2930
Districts: 8, 11, 12
F:718-828-6678
17, 21, 22
Bronx
[email protected]
46
School Health Contact List
Borough Nursing Director
ISC
Manhattan
Queens
Borough Nursing Director
[email protected]
Donenfeld
P: 212-280-9230, Ext. 12
Fax: 212-280-9297
Diane Triunfo
P: 718-577-2749
[email protected]
Yawwamal
F: 718-557-2751
Staten
Island
Joan Rondon
P: 718-420-5639
[email protected]
F: 718-420-5635
47
Resources
Chancellors Regulations
• School Health Services: A-701 School Health Services
• Section 504 Policy and Procedure for Students: A-710 Section 504
• Administration of Epinephrine to students with severe allergies: A715 Epi-Pen
• Home Instruction Services: A-170 Home Instruction
• Pregnant And Parenting Students And Reproductive Health Privacy:
A-740
• Administration and Accountability in the School Food Service
Program: A-815
Queens ISC Health Director
Carine Jean-Pierre, MS
Queens ISC Health Director
New York City Department of Education
Queens Integrated Service Center
28-11 Queens Plaza North
Long Island City, NY 11101
Phone: 718-391-6839
Fax: 718-391-6886
Email : [email protected]
School Health Contact List
ISC Health Director
ISC By
Borough
Health
Director
Email
Phone
Fax:
Bronx ISC
Alma Idehen
[email protected]
718-741-5097
718-741-7602
Brooklyn
ISC
Neil Somerfeld
[email protected]
718-935-3987
718-935-5941
Queens
ISC
Carine JeanPierre
[email protected]
718-391-6839
718-391-6886
Manhattan
ISC
Norberto Perez
[email protected]
917-339-1749
212-356-7535
Staten
Island ISC
Jody Stoll
[email protected]
718-390-1596
718-556-8374
50
Additional Professional Developments
Training Topic: Vision Screening Techniques: November 6, 2009
28-11 Queens Plaza North, room 510, LIC, NY 11101
9:00 am – 11:00 am & 1:00 pm – 3:00 pm
Training Topic: Vision Screening Techniques: November 10, 2009
90-27 Sutphin Blvd, 2nd Floor, Jamaica, NY 11435
9:00 am – 11:00am & 1:00-3:00 pm
Topic: Navigating Health Screens on ATS: November 9, 2009
28-11 Queens Plaza North, 4th Computer Lab, LIC, NY 11101
9:00 am – 11:30 am & 12:30pm – 3:00 pm
Training Topic: Health Programs Compliance: November 13, 2009
90-27 Sutphin Blvd, 2nd Floor Conference Room, Jamaica, NY 11435
9:00 am – 11:00 am & 1:00 pm - 3:00 pm
Please Register on Protraxx by 11/03/09
https://protraxx.com/scripts/ezcatalogny/Login.aspx?CustomerID=77
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