Digging Deeper
Looking Beyond Surface Data
Presented by:
Karen H. Bingham
Conway Elementary
Stafford County Public Schools
July 29,2008
Names, Dates, Times,
Locations – What does all this
data mean?
Together we’ll shovel through the
numbers
Types of Referrals
 At Conway we collect data using 3 types
of referrals:
 Administrative (ODR’s)
 Teacher – sent home if you’d call a parent
 Bus – standard county form
Data Collection
 Data is entered weekly/bi-monthly from
all 3 sources.
 Our referrals include the following
information:
 Name, Grade, Gender, Date, Teacher,
Location, Time, Ethnicity, top 3 behavior
infractions, 3 actions (teacher or admin.),
type of referral, and notes.
 We use Excel for our database.
Extracting the data
 All of this information can be
overwhelming to the staff and ESD team
 Select with care the most important
information to share with them
 Visual representations make lasting
impressions for all stakeholders
Examples
 Graphs our staff members like seeing are
ones they can quickly interpret and give
clear precise information.
 Clear data equals good buy-in
Referral Type Totals '07-'08
ODR's
97
18%
Bus
17
3%
Teacher
415
79%
Referrral Type Comparison 2 years
450
400
350
300
250
200
150
100
50
0
415
361
2006-2007
2007-2008
97 97
52
17
Administrator
Bus
Teacher
At a Glance
Teachers quickly notice our
bus referrals are much
lower this year.
This was one of our
focus areas.
 Gender Basis was also a concern after last
school year.
 Were our boys being unfairly
targeted?
Referrals by Gender 2007-2008
Females
17%
Males
83%
Gender '06-'08
500
456
425
450
400
350
300
2006-2007
250
2007-2008
200
104
150
58
100
50
0
Males
Females



Our data shows that the number of girls
receiving referrals has almost doubled
This year we did see a decrease in referrals
for males
As we begin next school year, this will serve
as a good reminder that we have to be careful
to ensure all students are being treated
equally
Referral Location 2006-2007
Engineer Club 2% Bus 11%
Assembly 1%
Office 0%
Recess 8%
Classroom 38%
Cafeteria 18%
Bathroom 2%
Hallway 6%
Specials 14%
I/E
0%
Assembly
1%
Recess
6%
Office
0%
2007-2008 Referral Locations
Car Riders
0%
Bus
3%
Café
20%
Field Trips
1%
Classroom
46%
Bathroom
6%
Hallway
9%
Specials
8%
Location
In 2006-2007 we saw lots of referrals coming from specials,
the cafeteria, the bus and the classroom.
Our goal for 2007-2008 was to reduce referrals on the Bus, in
Specials and the Cafeteria.
We met 2 of the 3 goals
Referrals in Specials decreased by 6%
Bus referrals decreased by 8%
Cafeteria referrals rose by 2%
40
20
19
0
4
th
er
160
O
Pr
/C
op
he
er
at
in
ty
g
D
B
am
la
ta
ag
nt
e
(A
Di
)
sr
es
pe
ct
(A
)
D
is
re
sp
ec
t
D
is
ru
pt
io
n
D
re
ss
Ph
C
od
ys
e
ic
al
B
ul
C
on
ly
in
ta
g/
ct
H
ar
ra
sm
Pr
en
o
In
pe
t
ap
rt
y
pr
M
op
is
ria
us
te
e
La
ng
Ta
ua
un
ge
Th
t
in
re
g
at
/T
ea
of
si
Ph
ng
ys
ic
al
A
tta
ck
Ly
in
g
2007-2008 Referral Behaviors
180
156
140
120
120
100
80
60
49
42
48
31
19
25
1
8
0
ert
y
Ly
ing
/Ch
200
180
160
140
120
100
80
60
40
20
0
188
156
33
27
5 2
12
178
157
56
20
28
20
21
50
54
Ot
he
r
ea
tin
g
Da
ma
Bla
ge
tan
(A
tD
)
is r
es
pe
ct
(A)
Dis
re s
pe
ct
Dis
rup
ti o
n
Dr
es
sC
od
Ph
e
ys
ica
lC
Bu
on
lly
tac
ing
t
/Ha
r ra
sm
Pr
en
op
t
ert
Ina
y
pp
M
is u
r op
se
ria
te
La
ng
ua
Ta
ge
un
Th
t
i
n
r ea
g/T
to
ea
fP
si n
hy
g
sic
al
Att
ac
k
Pr
op
Behavior '06-'07 & '07-'08
173
156
99
72
47 43
35
23
11
2006-2007
2007-2008
The 3 most frequent areas are:



Disrespect
Disruption
Physical Contact

Despite the continued need to focus on
these 3 areas, all other areas made
significant improvements.
2007-2008 Grade Level Referrals
5th Grade, 59,
11%
4th Grade,
154, 30%
3rd Grade, 58,
11%
Kindergarten,
96, 18%
1st Grade,
111, 21%
2nd Grade,
50, 9%
Behavior by Hour '07-'08
82
60
35
34
29
14
all day
49
40
AM
19
7
6
PM
before 9 AM
S1
9-10 AM
10-11 AM
11-12 PM
12-1 PM
1-2 PM
2-3 PM
after 3 PM
Grade level data
• When looking at lunch schedules for
next school year, based on the
referral numbers it would be
beneficial to have our rising 1st, 2nd
and 5th graders avoid coinciding
lunch times.
Grade Level Data '06-'07 & '07-'08
180
160
154
140
120
111
100
109
96
2006-2007
2007-2008
80
60
58
50
50
50
57
60
41
40
20
7
0
Kindergarten
1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
TRENDS???
• The previous slide shows us:
• Sometimes it isn’t the teachers fault 
• Yes, behaviors do follow patterns
•5
th
grade needs to be proactive as they prepare
for their incoming class. We’ll utilize lots of
positive behavior strategies this coming year.
Time for Transitions


12:00-1:00 PM & 2:00-3:00 PM
are the toughest time of day for
our students and quite possibly
our teachers.
These times encompass lunch,
recess and specials which are
all high transition and less
structured time periods.
Total Referrals by Month
133
140
112
120
92
100
85
77
80
65
2006-2007
57
54
60
41
37
30
40
2007-2008
44 44
34
40
30
23
20
11
16
16
0
September
October
November
December
January
February
March
April
May
June
ODR's 2006-2008
25
22
21
19
20
17
17
17
15
15
12
06-'07
07-'08
10
10
6
5
5
3
4
2
1
7
6
4
1
ne
Ju
M
ay
pr
il
A
M
ar
ch
y
br
ua
r
Fe
nu
ar
y
Ja
r
ec
e
D
m
be
ov
e
m
be
r
r
O
ct
ob
e
N
Se
pt
e
m
be
r
0
6
nd
2
Semester
•
Significant changes in behavior occur in the 2nd semester.
•
More ODR’s are written
•
Teacher referrals for lesser infractions declined
• Spring Break was in March (earlier this year)
• SOL testing took 3 weeks:
- change in schedules
- teacher anxiety (dealing with less in the classrooms)
•
Special Events requirements changed. 2nd semester attendance
was based on referral numbers. 1st semester it was golden tickets.
1st Semester Comparison
80
70
Total Referrals
60
50
40
30
20
10
0
K
1
2
3
4
5
Total 1st '06
26
17
10
40
18
32
Total 1st '07
34
36
21
19
72
6
Grade
2nd Semester Comparison
120
Total Referrals
100
80
60
40
20
0
K
1
2
3
4
5
Total 2nd '07
50
40
50
109
56
64
Total 2nd '08
61
75
29
36
82
53
Grade
Reaching the Buried Treasure
• Be Consistent
• Be Clear & Concise – teachers
want information but they lack
the time to really study it.
• Efficiency is key
• Buy-in sometimes comes in
weird ways
• Remember:
ESD is all about the Children!
Celebrate their Successes!
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Slide 1