Video Cataloging:
the Basics
Mary S. Konkel
Head of Technical Services
College of DuPage
[email protected]
10/3/2015
Mary S. Konkel College of DuPage
1
MARC Review
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Tags are the 3-digit MARC codes found in the
variable field of the bibliographic record
Indicators supply information about the field,
primarily for indexing, card production & system
functions. Numbers in the indicator positions have
assigned meanings, and in some fields, a blank
space is meaningful
Subfields are the smallest logical unit of
information in a variable field and contain the
textual information for bibliographic description.
They are proceeded by delimeters (| “pipe” OR
& “ampersand”)
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Mary S. Konkel College of DuPage
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Cataloging Review
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Copy cataloging vs. Original cataloging
COPY> modify an existing record
ORIGINAL>input a new master record
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Full Level vs. Minimal Level cataloging
FULL (Level I)>preferred; includes all required
fields; see Bib Input Standards
MLC (Level K)>subjects, notes not required
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Mary S. Konkel College of DuPage
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Cataloging Review
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Why Minimal Level Cataloging?
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Constraints on resources
Foreign language expertise lacking
Locally-produced items of little interest
beyond your own institution
Time constraints, deadlines
Retrospective conversion of older records
for which you do not have complete info
Mary S. Konkel College of DuPage
4
Cataloging Review
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When to input new record
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b&w vs. color or colorized
Sound vs. silent
Dubbed vs. subtitles
Different language version eg. Spanish
Different machine format eg. VHS, DVD
Changes in distribution or publication
dates (watch for pub. numbers and
copyright of container/packaging)
Mary S. Konkel College of DuPage
5
Cataloging Review
Catalog/transcribe from chief source of
information using the following:
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Item itself
Container or label
Accompanying material
Packaging
Other sources, including publisher’s
catalog or Web site, movie databases like
Internet Movie Database>
http://www.imdb.com/
Mary S. Konkel College of DuPage
6
Cataloging Review
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Catalog videos on type “g” workform
(call up OCLC workform using command “wfmg”)
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GMD (general materials designation) =
[videorecording]. GMDs are generic terms to
describe the medium or format of an item (enter
GMDs lowercase in brackets)
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Use 007 for videorecording
Use 006 to describe computer characteristics
if item is an enhanced DVD-- has DVD-ROM
features
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Mary S. Konkel College of DuPage
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What’s so different about DVDs?
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Cataloging DVDs generally NO different than
cataloging other films or videos
DVDs may have special features:
• additional language tracks; subtitles
• dual-sided (widescreen and standard)
• closed-captioning
• interactive menu
• interviews with cast and crew
• music video featuring movie song
• multi-disc “making of” or games
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Mary S. Konkel College of DuPage
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Enhanced DVDs
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What are they? DVDs with
DVD-ROM features such as:
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Computer games, simulations
Links to Web resources, fan sites
Screensavers, printables
Documentation, PDF files
Music only soundtrack
Mary S. Konkel College of DuPage
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Other Things
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to Note
THE BIRTH OF VIDEO
Betamax > 1975; Sony
VHS > 1976; JVC
DVD > 1995; Sony/Philips vs.
Matsushita/Toshiba/Time-Warner;
commercially popular in 1999
Standard info such as interactive menu, scene
access, “formatted to fit TV”, region 1 DVD
player, NTSC, and other “duhs” need not be
noted in the cataloging record
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Mary S. Konkel College of DuPage
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Other Things
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to Note
Broadcasting Standards
NTSC is U.S. standard
 PAL & SECAM are European standards
(definitely effect transmission from VCR to TV)
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System requirements note 538 DVD or VHS
Catalog from the title screen unless
circumstances prevent otherwise
Find out what your local system indexing
rules are. Look at your profile!!
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Mary S. Konkel College of DuPage
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Other Things
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to Note
Advertisements and previews of other movies
need not be noted
Trailers of the film itself or bonus featurettes
should be noted in the cataloging record in a
special features note. Remember, you are
cataloging the film not the special features
Magnifying glass is a cataloger’s friend
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Mary S. Konkel College of DuPage
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Physical Description Fixed Field 007
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What is an 007? The physical
characteristics of a videorecording
Use 007 chart for videorecordings in
OCLC Bibliographic Input Standards
Create a template and save time
DVD
VHS
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$a v $b d $d c $e v $f a $g i $h z $i q
$a v $b f $d c $e b $f a $g i $h o $i s
Mary S. Konkel College of DuPage
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Publisher Numbers & Codes
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International Standard Book Number (020)
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Other Standard Identifier (024)
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Transcribe ISBN as listed on item with 10 or 13 digits
Standard numbers or codes that can’t be accommodated
elsewhere in bib record
Most common is UPC (12-digit); Enter the UPC without
spaces or hyphens. Use indicator “1”
024 1_ 123456789123
Publisher Number (028)
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Transcribe exactly as it appears on item
028 42 30137-D $b BFS Video
Mary S. Konkel College of DuPage
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Language Code 041
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Use when the soundtrack is in different
language/translation.
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Soundtrack in French with optional English
and Spanish subtitles
041 0 fre $b eng $b spa
 Soundtrack in English and French
041 0 eng $a fre $h eng
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Mary S. Konkel College of DuPage
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Language Code 041
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And just when you thought you couldn’t get
any more confused….
 $b contains the language codes of subtitles when
they differ from the language of the soundtrack(s)
041 0 eng $a jap $b fre $b spa $h eng
 Use $h to indicate original language. $h should
follow the $a listings of translated/dubbed
soundtracks and precede $b subtitles but common
practice has been to list in delimited order
041 0 eng $a fre $a spa $b spa $b fre $h eng
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Mary S. Konkel College of DuPage
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Language Code 041
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Item is English film dubbed in Spanish
Does NOT require language code. Code language
“spa” in fixed field.
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Item is closed-captioned in English with
no foreign language soundtrack or
subtitles
Does NOT require language code
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Mary S. Konkel College of DuPage
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Main or Primary Title 245
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Title screen is chief source of information
GMD $h[videorecording]
GMD goes after number, part but before parallel title
& other title info
245 00 Back to the future. $n Part II $h [videorecording]
245 00 Star Trek. $n Episode 10, $p Trouble with Tribbles
$h [videorecording]
245 00 Mi familia $h [videorecording] = $b My family
245 00 DVD cataloging $h [videorecording] : $b the
basics : a really cool training workshop
245 00 All in the family. $n The complete first season
$h [videorecording]
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Mary S. Konkel College of DuPage
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Main or Primary Title 245
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Collective title (1 bib record) vs.
individual titles (bib record for each)
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Would separate bib records provide necessary and
additional subject, credits, production information?
What are local system capabilities for linking
multiple bib records to single item/circulation
record?
Are titles INTENDED to be used together or in
sequence or can they stand alone?
Any physical processing/packaging limitations?
Mary S. Konkel College of DuPage
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Statement of Responsibility 245 $c
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Transcribe those with a major or overall
responsibility in the creation (producer,
director, writer/screenplay
Give others responsible for a SPECIFIC
responsibility, in a note (cast, editor,
cinematographer, choreographer, music,
narrator, host, panel, consultant/advisor
Add a word or short phrase, if the
relationship is not clearly stated
Okay to quote as stated/found in credits
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Mary S. Konkel College of DuPage
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Varying Form of Title 246
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Use for alternative titles
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Parallel titles
245 00 My family $h [videorecording] = $b Mi familia
246 31 Mi familia
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Container or disc label titles
246 1 $i Title on container: $a Adventures of Indiana Jones
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Subtitles not included in 245
246 1 $i Subtitle on booklet: $a Back to the future trilogy
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Mary S. Konkel College of DuPage
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Varying Form of Title 246
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Use for alternative titles
Other popular “Also known as” titles
246 1 $i Also known as: $a ID4
246 1 $i Title from publisher’s catalog: $a
Fantasia, the collector’s set
 Portions of main title
245 00 Rick Steves’ guide to Panama $h
[videorecording] : $b walking through the streets
of Panama City
246 30 Guide to Panama
246 30 Walking through the streets of Panama City
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Mary S. Konkel College of DuPage
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Edition Statement 250
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Edition statement vs. publisher series
250 statements include:
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Special ed.
Deluxe widescreen presentation
Widescreen version
Letterbox format
Collector’s ed., widescreen
OK to use whatever wording appears on item
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Mary S. Konkel College of DuPage
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Edition Statement 250
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If the disc contains both widescreen and
standard versions> use a note, don’t put both
versions in the 250 field
250
250
250
500
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Widescreen.
Pan and scan ed.
10th anniversary ed.
Full screen and widescreen
Series vs. edition> look for “ed” or version;
also check authority file for help with series
440 0 Hollywood classics
440 0 MGM/UA family treasures
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Mary S. Konkel College of DuPage
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Publication/Distribution 260
260
Irvington, NY :$bCriterion Collection ; $a
Burbank, CA : $b Distributed by Warner Home Video,
$c c2001
260 [S.l.] : $b Encyclopedia Britannica, $c [2004]
260 [S.l. : $b s.n. ; $c 200-?] *Avoid using “unknown”
pub info and do a little research if possible
For locally produced, non-published materials
or off-the-air satellite tapings
260 $c 2004 (see handout)
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Mary S. Konkel College of DuPage
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Dates in 260 Field
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Record copyright date from disc surface
as found, using copyright symbol
No copyright-- look for latest date from
label or container and record in
brackets as assumed date of publication
Dates for the original production of a
motion picture, television program, etc.
are recorded in a 500 history note
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Mary S. Konkel College of DuPage
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OCLC Fixed Field Date Type
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Date type “p” used when video contains
EXACTLY the same material as the original
motion picture from which it was copied
Date type “r” used when video is reissued in
SAME format
Date type “s” used when video is a new work
with change in content eg. special features,
multi-language soundtrack; subtitles
DVDs are generally coded as a NEW work
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Mary S. Konkel College of DuPage
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Physical Description 300
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SMD (specific material designation)>
videodisc(s)
(for a DVD) or
videocassette(s) (for a VHS)
Give playing time as stated-- in minutes
If playing time not stated, but readily
ascertainable, give it– best to time it
If playing time is not stated nor readily
ascertainable, approximate (ca. 120 min.)
Time given should be the time of the title
recorded in the 245. Use notes for
supplementary materials like featurettes
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Mary S. Konkel College of DuPage
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Physical Description 300
Some examples…
1 videocassette (117 min.) : $b sd., col. ; $c ½ in.
1 videodisc (ca. 90 min.) : $b sd., b&w ; $c 4¾ in.
1 videocassette (3 hr., 22 min.) : $b sd., col. ; $c ½ in.
+ $e guide (36 p. : ill. ; 28 cm.)
1 videodisc (180 min.) : $b sd., col. ; $c 4¾ in. + $e
contents insert
2 videocassettes (93 min.) : $b si., b&w ; $c ½ in.
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Mary S. Konkel College of DuPage
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Series Statement 440/490/830
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Use 440 _0 to identify a series that is listed the
same on the item as it is in the Authority File
Use 490 1_ to identify a series title that is
listed on the item differently than in the
Authority File– companion 830
Use 830 _0 to identify an “official” series title
as listed in the Authority File—companion 490
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Mary S. Konkel College of DuPage
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Order of Notes
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System requirements (538)
538
538
538
538
538
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DVD
VHS format; stereo.
DVD; Dolby digital 5. 1 surround sound
System requirements for DVD-ROM features:
Pentium PC running Windows 98+; Internet
connectivity; Internet Explorer 4.0
Produced for region 4 (Central and South
America); requires DVD player that plays
region 4 DVDs
Mary S. Konkel College of DuPage
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Order of Notes
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Nature or form (500)
500
500
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Documentary
TV play
Language (546)
Look for CC symbol or SDH (Subtitles for the Deaf & Hearing
Impaired). Note: subtitlers may interpret what is meant vs.
what is said.
546 Closed-captioned
546 Soundtrack in English with subtitles in French
and Spanish; closed-captioned
546 Dubbed into Spanish
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Mary S. Konkel College of DuPage
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Order of Notes
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Source of Title Proper (500)
500
500
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Title from container
Title from cassette label
Cast, Narrators, Presenters (511)
511 0 Narrator, Bill Kurtis
511 0 Presenter, Mary S. Konkel
511 0 Robert Redford, Harrison Ford, Mel Gibson
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Credits (508): Those who have contributed to
the artistic and/or technical production
508
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Editor, Steven Spielberg; music, John Williams;
choreographer, Bob Fosse; costume design, Madonna
Mary S. Konkel College of DuPage
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Order of Notes
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History (500)
500
500
500
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Date/Time/Place of Event (518)
518
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Originally released as a motion picture in 2001
Based on the novel by Bram Stoker
Originally broadcast on HBO in 2003
Recorded Sept. 22, 2003 at the All College Convocation,
College of DuPage, Glen Ellyn, IL
Physical Description (500).
500
500
500
500
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Dual-layer format; aspect ratio 2.35:1
Full screen (side A) and widescreen (side B) formats
“THX digitally remastered”—Container
Double-sided
Mary S. Konkel College of DuPage
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Order of Notes
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Accompanying material (500)
500
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Accompanying guide contains actor biographies, song
lyrics, and resource directory
Audience/Ratings (521)
* indicator “8” means no display
label, no indicator creates label: AUDIENCE
521
For speech pathologists
521 1 Ages 2-6
521 8 MPAA rating: PG-13
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Other formats (500)
500
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Also issued in VHS format
Mary S. Konkel College of DuPage
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Order of Notes
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Summary (520)
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Brief without judgmental terms
Packaging is a guide; avoid superfluous words
If taken from item, use quotations and cite source
Even more helpful for videos which may only be
used in-house
Contents– Formal (505) and Informal (500)
500
Special features include: theatrical trailers, music video,
The making of ___, and cast interviews
505 0 disc 1. Lord of the rings – disc 2. The making of Lord
of the Rings – [disc 3.] Audio recording of trilogy
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Mary S. Konkel College of DuPage
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Order of Notes
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Numbers (500)
 Use quoted notes and cite source
500
“Catalog no. 12345”—Disc label
Library’s holdings/local note (590)
590
590
590
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College of DuPage Foundation grant
LIBRARY RETAINS: Latest edition
FOR HOME VIEWING ONLY
With notes (501)
501
On disc with: Star trek. Episode 2, Live long and
prosper
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Mary S. Konkel College of DuPage
37
Subjects 6xx
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600 Personal Name
600 10 Shakespeare, William, $d 1564-1616 $v Film
and video adaptations
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610 Corporate Name
610 20 College of DuPage $v Drama
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611 Meeting Name
611 20 Olympic Games $n (23rd : $d 1984 :
$c Los Angeles, Calif.) $v Drama
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Mary S. Konkel College of DuPage
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Subjects 6xx
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650 Topical Subject
650 0 Ghosts $v Drama
650 0 Video recordings for the hearing impaired
650 0 Feature films $z United States
650 0 Horror films * sometimes seen in bib
records as 655 genre headings
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651 Geographic Subject
651 0 New York (N.Y.) $v Drama
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Mary S. Konkel College of DuPage
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Subjects 6xx
690 Local Subjects
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Check indexing in local system
Can be for non-DLC subjects to identify
local collections or provide unique local
access
690
690
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LIBRARY FILM CATALOG—Drama
LIBRARY FILM CATALOG– Science
Fiction Films
Mary S. Konkel College of DuPage
40
Added Entries 7xx (or 1xx)
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700 Personal Name
700 1 Depp, Johnny
700 1 Coppola, Sofia, $d 1971700 1 Ross, J. B. $q (Jay Bernard), $d 1932-2004
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710 Corporate Name
710 2 Warner Home Video (Firm)
710 2 College of DuPage Press
710 1 United States. National Aeronautics and Space
Administration
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Mary S. Konkel College of DuPage
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AGONIZE
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DVD Cataloging: the Basics