Report on Geographic and
Gender Representation at the
General Secretariat
Febrero 2008
February, 2008
Table of Contents
• Mandates
• Purpose of the Presentation
• Assumptions for this Analysis
• Geographic Representation at the General Secretariat
• Methodologies for Determining Equitable Geographic Representation
• Applying the Methodologies to the General Secretariat
• Gender Representation within the General Secretariat
• Conclusions
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Mandates
“... Develop, with technical support from the Department of Human
Resources and all individuals involved in the hiring and selection
process, a human resource policy that fully takes into account the
principle of geographic representation in accordance with Article 120 of
the Charter of the Organization of American States …”
Resolution 2353, paragraph III(A)(1)(iv)
“… Achieve the objective of having women occupy 50 percent of posts
in each grade level in the OAS organs, agencies, and entities, in
particular at the P-5 grade level and above, and to attain gender
balance at all levels of the OAS, bearing in mind the criterion of
geographic representation.”
Resolution 2353, paragraph III(A)(1)(v)
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2
Purpose of the presentation
1.
Describe the current geographic and gender
representation at the General Secretariat.
2.
Consider methodologies for determining equitable
geographic representation and gender balance.
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3
Assumptions for this Analysis
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Groupings by Geographic Regions:
Central America
Costa Rica
Dominican Republic
El Salvador
Guatemala
Honduras
Nicaragua
Panama
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North America
Canada
Mexico
United States
South America
Argentina
Bolivia
Brazil
Chile
Colombia
Ecuador
Paraguay
Peru
Uruguay
Venezuela
CARICOM
Antigua & Barbuda
Bahamas
Barbados
Belize
Dominica
Grenada
Guyana
Haiti
Jamaica
St. Kitts & Nevis
St. Lucia
St. Vincent & the Grenadines
Suriname
Trinidad & Tobago
5
Groupings of Staff within the General Secretariat:
•
Office of the Secretary General (SG)
•
Office of the Assistant Secretary General- Headquarters (ASG HQ)
•
Office of the Assistant Secretary General- National Offices (ASG Nat Off.)
•
Secretariat for Administration and Finance (SAF)
•
Secretariat for Political Affairs (SPA)
•
Secretariat for Multidimensional Security (SMS)
•
Executive Secretariat for Integral Development (SEDI)
•
Department of International Legal Affairs (DILA)
•
Autonomous and/or Decentralized Organs, Agencies, Entities and
Dependencies (ADA)
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6
Statistical Base:
• Headcount Report as of December 31, 2007: 711 staff
members, of whom 530 are financed by the Regular
Fund and 181 by Specific Funds[1].
• Nationality of the staff member as of the date of initial
hire was used (per UN practice).
[1] Includes 10 Associates, a category that has not been adequately reported in prior years, and excludes 12
members of the Trust for the Americas who are not staff of the GS/OAS.
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7
Geographic Representation
at the General Secretariat
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Geographic Representation within the General Secretariat:
149
21%
Central America
North America
385
54%
80
11%
South America
CARICOM
Others
14
2%
83
12%
Region
South America
North America
CARICOM
Central America
Others
Total
RF*
278
116
73
61
2
530
SF*
107
33
10
19
12
181
Total
385
149
83
80
14
711
* RF= Regular Fund; SF= Specific Funds
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9
Geographic Representation within the
Secretariats of the GS/OAS:
80
70
60
50
40
30
20
10
71
59
50
46
39
19
14
5
3 1
21
16
6
16
47
41
37
33
20
17
8 9
7
4
31
2
6
1
17
10
5
10
10
5
4 4
1
13
2 1
0
SG
ASG HQ
ASG Nat Off
Central America
SAF
North America
SAP
SMS
South America
CARICOM
SEDI
DILA
ADA
Others
711 staff members
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10
Senior Executives by Geographic Region:
21
47%
8
18%
Central America
North America
South America
CARICOM
2
5%
13
30%
44 staff members
The senior executives are composed of the SG, ASG, Assistant
Secretaries and Department/Office Directors.
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11
Methodology for Determining
Equitable Geographic
Representation
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•
The OAS currently does not have a methodology for
determining equitable geographic representation.
•
SAF analyzed several methodologies used by comparable
organizations with the goal of providing options to
Management and the Member States. For this analysis, we
consider two: United Nations and Food and Agriculture
Organization.
•
All methodologies take into consideration a combination of
four elements:
1.
2.
3.
4.
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Citizenship: all use citizenship as of the date of initial hiring;
Membership: number of posts for each Member State;
Contribution: annual quota of each Member State;
Population: number of inhabitants per country.
13
Formula used by the United Nations (UN):
•
This formula attempts to calculate geographic balance using
three variables.
•
The weight used by UN for the three variables is:
– 55% for Quota Contribution
– 40% for Membership
– 5% for Population (based on UN data)
•
The UN includes only professionals in its calculations because
the inclusion of general services personnel located in field
offices (mostly citizens of one country) may alter the results.
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14
Formula used by the Food and Agriculture Organization of
the United Nations (FAO):
•
This formula calculates equitable geographic representation of
each Member State by taking into consideration not only the
number of filled posts but also the corresponding grade level
of each.
•
The higher-level posts are assigned a higher number of
points. Each country’s corresponding share is expressed in
total number of points and not in total number of posts. The
point system is as follows:
Grade G-1 G-2 G-3 G-4 G-5 G-6 G-7 P-1 P-2 P-3 P-4 P-5 D-1 D-2
Points 1 1.1 1.3 1.4 1.6 1.9 2.1 2 2.5 3 3.6 4.2 4.7 5
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Formula used by the Food and Agriculture Organization
(FAO) (cont.):
•
After determining the number of points, FAO utilizes the
same variables as the UN to distribute the points among the
Member States:
–
–
–
Quota (55%)
Membership (40%)
Population (5%)
•
The total number of points is indicative and used to consider
equitable hiring decisions.
•
Compared to the UN, the FAO formula is more flexible in
that it considers both number of staff and position grade
levels.
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Formula used by the Food and Agriculture Organization
(FAO) (cont.):
•
The margins of flexibility used by FAO in determining
equitable geographic representation are as follows:
–
For Member States with quotas greater than 20% total contribution:
 Margin of flexibility = from 75% to 100% of obtained points
–
For Member States with quotas between 10% and 20% of total
contribution:
• Margin of flexibility = from 75% to 125% of obtained points
–
For Member States with quotas below 10% of total contribution:
 Margin of flexibility = from 75% to 150% of obtained points
•
Geographic representation is considered equitable for a
Member State if it is within the established margins.
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Applying the Methodologies
to the General Secretariat
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UN Methodology
• This exercise uses the Regular Fund Budget for 2008, which
projects 539 staff members.
• We included in the UN formula not only professionals but also general
services.
• The actual and indicative geographic representation would be:
Actual geographic representation at the GS/OAS
as of December 31, 2007
Indicative geographic representation using the UN
methodology
271
50%
116
22%
Central America
Central Am erica
128
24%
North Am erica
South Am erica
278
52%
61
12%
-CARICOM
North America
South America
-CARICOM
Others
2
0%
73
14%
48
9%
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92
17%
19
FAO Methodology
Following the parameters of this methodology, the geographic
representation of the General Secretariat as of December 31, 2007
is:
Region
Central America
North America
South America
CARICOM
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Points
136.5
356.6
705.2
203.4
Range Range
Min.
Max.
91.7 183.3
522.9 765.7
262.9 525.9
173.8 347.5
Status
Within range
Below
Above
Within range
20
Gender Representation within the
General Secretariat
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Gender Representation within the General Secretariat
by Region:
PROFESSIONALS
160
140
120
100
80
60
40
20
0
GENERAL SERVICES
137
110
67
49
22
24 25
11
Central
America
6
North
America
South
America
CARICOM
458 staff members
7
Others
100
90
80
70
Female 60
50
Male
40
30
20
10
0
94
Female
44
Male
32
15
22
21
11
13
1
Central
America
North
America
South
America
CARICOM
Others
253 staff members
711 staff members in the General Secretariat
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Gender Representation within the General Secretariat by
Grade:
Gender
Staff
%
Female
398
56%
Male
313
44%
Total
711
100%
80
70
60
50
Female
40
Male
30
20
10
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01
G
02
G
03
G
04
G
05
G
06
G
07
G
te
P0
1
P0
2
P0
3
P0
4
P0
5
D0
1
D0
2
458 Professionals
As
so
c ia
SG
/A
SG
0
253 General Services
711 staff members in the General Secretariat
23
Gender Representation by Grade Level - Central America:
PROFESSIONALS
9
8
7
6
5
4
3
2
1
0
GENERAL SERVICES
8
6
Female
4 4
Male
2 2
2
2
2
1
D02
P05
P04
P03
33 staff members
P02
P01
20
18
16
14
12
10
8
6
4
2
0
18
Female
6
7
6
Male
4
1
G02
3
1
G03
1
G04
G05
G06
47 staff members
80 staff members in Central America
Females are more represented in both professional and general services.
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Gender Representation by Grade Level - North America:
PROFESSIONALS
18
16
14
12
10
8
6
4
2
0
16
15
12
GENERAL SERVICES
13
11
14
13
9
Female
Male
4
1
D02
4
2
1
D01
P05
P04
P03
P02
P01
1
Assoc.
10
9
8
7
6
5
4
3
2
1
0
9
7
5
Female
4
4
Male
2
1
G03
1
G04
116 staff members
G05
G06
33 staff members
149 staff members in North America
There is gender balance in high positions in the professional category, while females dominate the lower
professional positions and general services.
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Gender Representation by Grade Level - South America:
PROFESSIONALS
GENERAL SERVICES
40
35
34
35
29
30
26
26
25
22
14
Female
20
Male
15
Female
10
10
10
5
23
25
2423
01
3
4
0
1
D02
D01
4
23
5
11
Male
11
8
5
1 1
1
G01
G02
2
2
0
0
SG
31
30
31
20
15
32
P05
P04
P03
P02
247 staff members
P01
Assoc.
G03
G04
G05
G06
G07
138 staff members
385 staff members in South America
Male staff members are overrepresented at the P-5 and P-4 level, while females are well represented in the
lower level professional positions and general services.
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Gender Representation by Grade Level – CARICOM:
PROFESSIONALS
GENERAL SERVICES
12
16
10
8
12
8
6
6
6
Male
3
2
2
Female
5
4
1
1
11
1
0
D02
D01
P05
P04
P03
P02
49 staff members
P01
Assoc.
9
10
Female
8
Male
5
6
4
22
0
ASG
14
14
10
2
2
1
1
1
1
G05
G06
0
G02
G03
G04
34 staff members
83 staff members from the countries of CARICOM
Female staff members account for 48% of the professionals. The general services has significantly higher
female representation.
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Conclusions
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Conclusions
• Equitable geographic representation among the staff members of the
General Secretariat continues to be an area of management attention.
• The current General Secretariat geographic representation does not
reflect significant imbalances for Central America and CARICOM, when
using either of the two methodologies considered. Nevertheless, it
reflects an imbalance in favor of South America versus North America,
condition that has persisted for many years.
• Gender parity is notable at the global level. Nevertheless, women are
underrepresented at the P-5 level.
• The General Secretariat will continue to take into consideration the need
to maintain geographic and gender balances in its personnel recruitment
decisions.
CP19546E01
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