Trust Positions:
Policy and Recommendations
Presentation Outline:
I.
Mandate
II.
Definitions
III. Situation as of January 31, 2008
IV. Conclusions
V.
Recommendation for CAAP
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I. Mandate:
“ To extend the mandates in resolution AG/RES. 1839 (XXXIO/01) for the Secretary General to study the General
Secretariat’s policies on trust positions, and for Permanent
Council to consider recommendations for any necessary
changes to the General Standards.”
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II. Definitions:
Trust Personnel*
a. Identification of Trust Positions:
The following shall be considered positions of trust: the Executive Secretary for
Integral Development, designated Director General of the IACD, as well as the
Assistant Secretaries, the advisors to the Secretary General and to the Assistant
Secretary General, and the directors and deputy directors of such departments
as the Secretary General may determine. May also include all staff positions in
the Secretary General’s Office and household and the Office of the Assistant
Secretary General.
* (Art. 21 a-b General Standards)
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II. Definitions:
Trust Personnel (cont.)
b. Description and Special Provisions:
Staff members in positions of trust are appointed at the discretion of the
Secretary General to hold the posts that these General Standards define as
positions of trust. Trust appointments shall last as long as the Secretary General
is in office and the appointees enjoy his/her confidence.
As a general rule, no person shall be appointed to a Trust Position below the
P-4 level.
Exceptions may be made for positions in the Secretary General's Office and
household and the Office of the Assistant Secretary General.
The number of Trust appointments funded by the Regular Fund should not
exceed 8 percent of the posts financed by that Fund.
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II. Definitions:
Trust/Career Personnel
These are persons who when they were appointed to their Trust Position already held
a Career Service appointment in the staff of the General Secretariat pursuant to Art.
18 of the General Standards.
Trust/Continuing Contract
These are persons who when they were appointed to their Trust Position already held
a Continuing Contract in the staff of the General Secretariat pursuant to Art. 19 of the
General Standards.
Trust/Associate
These are persons contracted as Associate Staff Members pursuant to Art. 24 of the
General Standards and assigned to trust positions.
Staff members who have Career appointments or Continuing Contracts when they are
appointed to a Trust Position shall maintain their Career appointment or their Continuing
Contract, as the case may be. Thus, they are referred to respectively as Trust/Career,
Trust/Continuing Contract and Trust/Associate in the Personnel Registry.
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III. Regular Fund Trust Positions
As of January 31, 2008*
Trust/Career
0.19%
Trust
9.65%
Other positions
89.98%
539 approved Positions
54 Trust Positions
54 Trust Positions equal
10.03% of the RF
approved positions
Trust/CC
0.19%
Trust: 52
Trust/Career: 1
Trust/Continuing Contract: 1
Trust/Associate: 0
* Following article 21 of General Standards
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III. Total Trust Positions
As of January 31, 2008*
Other SF staff
members
27.02%
Other RF
positions
65.19%
Trust/Career
0.13%
Trust
7.12%
Trust/ CC
0.27%
Trust Positions equal
7.79% of total staff
positions
539 approved Positions in RF
205 SF staff members
Trust/Associate
0.27%
58 Trust Positions
Trust: 53
Trust/Career: 1
Trust/Continuing Contract: 2
Trust/Associate: 2
* Does not include Local Professionals and Temporary Support Personnel.
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IV. Conclusions:
The number of Trust Positions in the General Secretariat represents 7.79% of
the total positions.
Currently the 54 RF positions exceed the 8% guideline under Art. 21(b)(v) of
the General Standards that considers only Regular Fund positions.
The increasing proportion of our budget financed by other Funds was not duly
considered when the 8% guideline was established.
The current guideline did not consider the large percentage (27.9%) of staff
members who are now financed by Specific, Voluntary, and other specialized
funds.
More positions of Trust are required for the management of the programs
staffed by persons financed by the other Funds.
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V. Recommendation for CAAP:
In compliance with the mandate, the General Secretariat proposes that the
Permanent Council consider modifications of Article 21 of the General Standards,
as follows (New text in bold):
v. As a general rule, no person shall be appointed to a trust position below the P-4 level.
Exceptions may be made for staff assigned to the Secretary General's Office and household
and the Office of the Assistant Secretary General. The number of trust appointments funded by
the Regular Fund should not exceed 8 percent of “all staff positions in the General
Secretariat.”
“ vi. For purposes of computing that percentage, the number of trust positions shall not
include any position referenced in Section (a)* of this Article which is below the D
classification level and is also occupied by an appointee otherwise holding a career
appointment, a continuing contract, or Series B fixed-term contract funded by the Regular
Fund at a grade level equal to the classification level of that position.”
*Section (a) states: “Identification of Trust Positions: The following shall be considered positions of trust: the Executive Secretary for Integral Development,
designated Director General of the IACD, as well as the Assistant Secretaries, the advisors to the Secretary General and to the Assistant Secretary General,
and the directors and deputy directors of such departments as the Secretary General may determine.”
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