OST164
TEXT EDITING APPLICATIONS
Chapter 3 - Capitalization
Pages 64-83
Capitalization is used to give
importance and emphasis to
works.
Capital letters play a very
special role in business
writing.
BASIC CAPITALIZATION RULES


Capitalize the first word of a sentence.
Capitalize the first word of an item in a list or an
outline.
Use the software to:


Create forms.

Design newsletters.

Develop brochures.
Capitalize proper nouns-the names of particular
(specific) people, places, and things.
Mrs. Anna Williams
Lake Erie
The Serengeti Plain
the Internet
Pyrex plates
Hewlett-Packard
Garner Corporation
Atlanta, Georgia
COMMON NOUNS
Do NOT capitalize common nouns-nouns that refer
in general to people, places, or things.
COMMON NOUN
PROPER NOUN
building
Wayne West Building
city
New York City
hotel
Grand Hotel
street
Jasmine Street
company
Smith & Barnes Company
river
Neuse River
TITLES


Capitalize titles when they appear before a person’s
name.
Do NOT capitalize titles when they follow or further
explain a person’s name, except in an inside address or
the writer’s identification of a letter.
Dr. Maria Steibel, is a visiting
professor at East Carolina
University.
Professor Maria Steibel, who is a
doctor from Brazil, is speaking to
our class today.
Dr. Maria Steibel
Visiting Professor
Department of Social Sciences
Springs University
Altamont Springs, FL 32714
Sincerely,
I heard that Professor Jones was
going to retire.
Wayne Poleta, Vice President
John is vice president of the firm.
DAYS OF THE WEEK, MONTHS, HOLIDAYS, AND
RELIGIOUS OBSERVANCES
Capitalize days of the week.
 Capitalize months of the year.
 Capitalize holidays.
 Capitalize religious observances.
 Seasons of the year are NOT capitalized.

Sunday, Thursday
Memorial Day
fall, spring
January, May
Kwanzaa
Easter
Labor Day
Thanksgiving
Christmas
ABBREVIATIONS AND ACRONYMS
Use all-capital letters for:
Certain abbreviations
(shortened forms of words
or phrases).
Mr. – Mrs.
Inc. – Co.
Dr. – Lt.


Coined acronyms
(abbreviations that are
pronounced as words).
HTML - ATM
NCAA - CEO
IRS
Some abbreviations mix capital and lowercase letters,
such as Ph.D.
Check a dictionary or reference manual to verify the
capitalization of abbreviations and acronyms.
SADD
PIN
FAQ
HUD
WATS
BASIC
Students Against Drunk Drivers
Personal Identification Number
Frequently Asked Questions
Housing and Urban Development
Wide-Area Telecommunications System
Beginners All Purpose Symbolic Instruction Code
TIME
When keying in a time, always put the a.m. and
p.m. in lowercase letters.
 A period follows each of letter.

It is 11 a.m. in New York.
Did you say to meet at 2 p.m. or 3 p.m. at the
restaurant?

NOTE: When you use a.m. or p.m., it is redundant
to add morning , afternoon, or evening.
It is 11 a.m. in the morning in New York.
Did you say to meet at 2 p.m. in the afternoon?
Please call me at 10 p.m. this evening?
LITERARY WORKS: SUCH AS BOOKS AND PAMPHLETS
RULE CHANGED FROM BOOK – PG. 67


Do NOT use all capital letters for literacy works.
Underscore or italicize major components; put
quotation marks around minor components.
My favorite chapter in the book Computers in Your Future
was “Input Devices and Methods”.
“or”
My favorite chapter in the book Computers in Your Future
was “Input Devices and Methods”.


Be consistent and use same style within a
communication.
Capitalize all the words in a title except articles (a,
an, the), short prepositions (of, at, for), or short
conjunctions (and, or).
Queen for a Day
Murder at Fifth Street
Janie and the Puppy
A Matter of Time
POINTS OF THE COMPASS
Capitalize points of the
compass when they are
used to specify a
definite region.
Do NOT capitalize them
when they are used only
as a direction or general
location.
The best market is on
the West Coast.
Lake Wylie is west of the
highway.
The movie plot begins
in the Deep South.
They plan to build on the
east side of town.
She is moving Down
East next month.
If you drive south, you
should find a gas station.
NOTE: Capitalize points of the compass that are in mailing addresses.
NOUNS WITH NUMBERS OR LETTERS
Capitalize nouns that
are followed by
numbers or letters that
show a sequence.
Account 30426
Building 4C
Exhibit 12
Flight 138A
Item C
Invoice 8165
Policy 2259
Room 212
Do NOT capitalize the
words page, line, and
paragraph when they
are followed by a
number.
page 290
line 500
paragraph 3
NAMES OF PEOPLE, RACES, AND LANGUAGES
Capitalize people, races, and languages
African Americans
Indonesian
British
Native Americans
Hispanics
Portuguese
COURSES NAMES
Capitalize the names
of specific courses.
Do NOT capitalize the
names of :
(1) Academic subjects
Biology 101
science
math
Computer Science 230
Algebra II
Geometry I
(2)
Areas of study unless
they contain a proper
noun.
British literature
TRADEMARKS AND COMPUTER NAMES
Capitalize the names
of trademarked itemsitems that are licensed
to a particular
company.
Capitalize the names of
computer companies
and products as they are
shown on the computer
literature.
Kleenex
Scotch tape
Band-Aid
Yellow Pages
PowerPoint
AltaVista
JavaScript
WordPerfect
MEMOS
Date:
To:
Capitalize the words following the
guide words-except for prepositions.
From:
Date:
August 25, 2008
To:
Jay Fin , Director of Fund
MEMO TO:
From:
Sam Lie, City Coordinator
FROM:
Subject:
Health Benefits
Subject:
“or”
DATE:
SUBJECT:
LETTERS


Capitalize the
two-letter state
abbreviations
NC VA TX
When using the simplified
letter style, type the subject line
and the writer’s identification
in all-capital letters.
For international
addresses,
capitalize the
name of the
country on the
last line of the
mailing address.
ENGLAND
Subject line:
ALVAREX LICENSING AGREEMENT
Writer’s Identification:
JEFF W. PATS, PRESIDENT
LETTERS
Salutation
Dear Mr. Griffen:
Ladies and Gentlemen:
Dear Ms. Harper and Professor Ventura:
Complimentary Closing
Cordially yours,
Sincerely,
Sincerely yours,
Very truly yours,

Watch for instances when the automatic
correction feature in software accidentally
capitalizes a word that should not be
capitalized.
Example:
A typist reference initials are the first
text on a new line at the left margin, so
it is converted automatically to
capitalized.

You will need to proofread carefully to catch
such an error.
REVISION SYMBOLS FOR CAPITALIZATION
Capitalize a letter
europe
Lowercase a letter
State Legislature
All capitals
html
Lowercase a word
15 PERCENT
Another revision symbol
often used with
capitalization is the symbol
use to indicate stet or do
not change.
This revision symbol
consists of dots (…)
under the indicate change
and directs the typist to
ignore the change that was
marked and to use the
original text.
are
Initial capital only
AGENDA
Price is only $19.95
…
Bart works at Netcom.
…
CAPITALIZATION IN FAMILY TITLES (NOT IN BOOK)
Capitalize words such as mother, father, aunt, and uncle
when they stand along or are followed by a personal name.




Let me ask Mother and Dad whether they like it.
We’ll be glad to visit Uncle Fred in the hospital.
I hear that Brother Bruce has gone on vacation.
Do you think Grandmother Best will come to the party?
Do NOT capitalize family ties when they are preceded by
possessives such as my, your, his, our , and their. *




Let me ask my mother and dad whether they like it.
We’ll be glad to visit your uncle in the hospital.
I hear that your brother has gone on vacation.
Do you think your grandmother will come to the party?
* NOTE: If the words aunt or cousin form a unit when used
together with a first name, capitalize these titles, even when
they are preceded by a possessive. Example: your Brother Ben
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OST164 Text Editing Applications