Erasmus+ programme
Key Action 2 Strategic partnerships
Project application form
Necessary steps
The organisation needs to:
1. Register in the Unique Registration Facility
(URF) system to receive a PIC code
2. Check compliance with the eligibility
requirements and financial conditions
3. Complete electronically the application form
and submit it (only the coordinatorapplicant organisation)
Compliance with the programme requirements
• A participating organisation can be any public
or private organisation, established in a
Programme Country or in any Partner Country
• An applicant organisation (coordinator) – an
organisation established in a Programme
Erasmus+ Programme Guide
1) The ERASMUS + programme objectives
2) aims of the action
3) Defines the eligibility criteria, award criteria
and financial rules (p. 97 – 100 Programme Guide 2014)
4) Information about project application
development, implementation, reporting,
dissemination (p. 191.-205., p. 237.-240 Programme Guide
Completion of the application form
The application forms contains the information on :
1) Applicant organisation and participating
2) Project objectives and tasks/activities;
3) Expected results;
4) Project budget and the financing requested.
Project planning
The project is oriented towards:
1. Exchange of experience and good practices?
2. Development of innovative practices?
Depending on the objectives of the project, the participating
organisations involved, the expected impact, Strategic Partnerships
can be of different sizes, and adapt their activities accordingly.
Project phases:
1. Preparation
2. Implementation
3. Follow-up
4. Dissemination
5. Closure
Application form
• Separate application form for each education sector
• Separate application form for cross-sectoral partnership
• Application form – an electronic form in the PDF format.
• Before completing the form it is necessary to save it on your
• All the fields marked in red are compulsory
Application form sections (A-B)
Section A – General information
Section B – information about the project application (very
1) Indicate – type of the project.
2) The language of the project – the language in which the
form is filled (language of the project) – any EU official
3) Project identification – the title, start date, project
duration (2 or 3 years), end date
4) National Agency of the applicant organisation
Application form sections (A-B)
Application form section (C)
Section C – applicant organisation and partners
1) PIC number- “check PIC ” – after pressing this button the
information about the organisation will be automatically
copied in from the URF system.
2) Legal representative
3) Contact person
(!) In order to add a partner press the button “Add partner”
Application form section (D)
Section D– Description of the project
Rationale of the project, objectives and needs to be addresses Why is the project
necessary? What problems do you plan to address/solve with the help of the
What is the innovative aspect of the project?
Project partners. What will be their contribution to the project?
Communication with the partners – how will it be organised? Do you foresee
transnational project meetings? What will be the purpose of these meetings?
Who will be the participants?
Most relevant topics addressed by the project – connected with the priorities of
Erasmus + programme and priorities o of KA2 (Erasmus + Programme Guide) .
Planned project results – expected results during the project and on its
completion. Provide a detailed description of project results.
Application form section (E)
Section E– Preparation: what will be done before the
project activities (needs analyses, distribution of partner
tasks, establishment of a working group)
E.1. Project management
1) How will proper budget control be ensured?
2) How will quality of the project`s activities and results be
monitored? Whether any evaluation and monitoring activities
are foreseen?
3) Measures to handle possible risks?
4) Activities and indicators of achievement (quantitative and
Application form section (F)
Section F – Project implementation:
Description of the activities – the project application includes all
the project phases: preparation, implementation, follow-up,
dissemination); the work programme is clearly defined, realistic
and relevant to the objectives of the project and reaching project
Application form section (F)
F.2. Project Activities
Intellectual Output
This section is filled only then if your partnership is planning
development of the Intellectual Output that has a significant
impact contribution in terms of potential impact and
transferability (e.g. new curricula, pedagogical materials, IT
Application form section (F)
Multiplier events
• National and transnational
conferences/seminars/events/ aimed at sharing and
disseminating the intellectual outputs realised by the
• support for organising multiplier events can only be
received if a project has foreseen the development of
Intellectual Output;
Application form section (F)
Learning/ Teaching/Training Activities
• information about the types of mobilities is available in
Erasmus+ Programme Guide 2014 on page 98;
• each of the activity (mobility) has to be described in
detail giving information on the added value of these
learning, teaching and training activities;
Application form section (F)
Application form section (F)
Learning/ Teaching/Training Activities
• Short-term exchanges of groups of pupils (5 days to 2
• Long-term study mobility of pupils (2 to 12 months)
• Long-term teaching or training assignments ( 2 to 12
• Short-term joint staff training events (5 days to 2
Application form section (G)
Section G – Follow-up
Impact on:
- the participants, participating organisations,
target groups;
- Local, regional, national, European, international
* Project results can be potentially transferred to
* How the impact will be measured?
Application form section (G)
Dissemination and use of project results
- Project results are transferrable to other target groups;
- Appropriate methods and tools will be used for
- Planned activities will ensure optimal use of results at
different levels
- Each participating organisation has adequate resources
- Examples of dissemination activities are provided in
Erasmus + Programme Guide 2014, p. 248.
Application form section (G)
What are the activities and results that are
planned to be maintained after the end of the
EU funding including the needed resources to
sustain them?
Application form section (H)
Section H – Budget
The proposed funding model consists of items from which
applicants will choose according to the activities they want to
undertake and the results they want to achieve.
Application form section (I-K)
• Section I
– project summary (in the working language and in English)
- Summary of participating organisations
- Budget summary
• Section J– technical eligibility checklist
• Section K – Data protection Notice
• Section L– Declaration of Honour- has to be printed,
signed by legal representative and attached to the
application form
Application form sections (L-O)
• Section M – Annexes:
1) A scanned copy of signed Declaration of Honour
2) Mandate letter from each participating partner (except
school-to school partnerships) – template will be
3) Timeline of for the project activities – template available
• Section N– Submission on-line
(!) Applicant organisation submits the application form to
the National Agency of the country in which the
organisation is established
Award Criteria
• Maximum 100 points
• 4 evaluation criteria
1) Relevance of the project (maximum 30 points),
2) Quality of the project design and implementation
(maximum 20 points),
3) Quality of the project team and the cooperation
arrangements (maximum 20 points),
4) Impact and dissemination (maximum 30 points).
5) To be considered for funding, proposals must score at least 60
6) and they must score at least half of the maximum points in
each of the categories of award criteria
Working group themes
• Interdisciplinary teaching and learning approaches, methods & facilities.
• Linking studies to real life: awareness of local community, EU and world
• Transnational entrepreneurship classroom
• Interdisciplinary education and entrepreneurship: crafts, arts, design, theatre
& music.
• Entrepreneurship: tourism, travelling, hospitality, designing souvenirs &
foreign languages.
• Entrepreneurship: ecology, natural sciences, technics, electronics & foreign
• Blended (face-to-face + virtual) learning for entrepreneurship and creativity.
• Young enterprise: school – business – community partnership.
• Creativity and entrepreneurship skills in vocational studies.
• Social entrepreneurship.
Thank you for your attention!
Good luck!
Enjoy your stay!
Jana Meržvinska
EU Education Programme department
Latvian NA, phone: Tālr.: 67359078

Slide 1