Spring 2013
Computer-Based Testing
Training Materials
Grades 6, 7, 9, and 10 FCAT 2.0 Reading
Grade 5 FCAT 2.0 Mathematics
FCAT 2.0 Reading Retake
FCAT Mathematics Retake
1
Overview
These training materials are designed to highlight
important information for computer-based test
administrations.
Not all information from the test administration
manual is included in this presentation, so it is
imperative that district and school staff read
and familiarize themselves with all information
in the manual in addition to using these
training materials.
2
Overview
• These training materials are based on the Spring
2013 Computer-Based Reading and Mathematics
Test Administration Manual (Spring 2013 CBT
Manual).
• There are separate training materials for FCAT 2.0
Writing and the paper-based Spring 2013 Reading,
Mathematics, and Science Tests.
• Training materials are available in PearsonAccess
under the Support tab.
3
Overview
• These training materials should be used in
conjunction with the Spring 2013 Reading,
Mathematics, and Science training materials
for paper-based tests to ensure that all
general information regarding test
administration policies and procedures is
covered.
4
Glossary of Terms
PearsonAccess
www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the correct
test administration each time you log in.
• Links to support materials:
www.FLAssessments.com/SpringRMS
• PearsonAccess will timeout after 14
minutes of inactivity.
5
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training Center tab
on PearsonAccess Home page.
• Provides an opportunity to
 Practice PearsonAccess tasks.
 Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and password.
6
Glossary of Terms
Proctor Caching
• Proctor Caching is a process of loading or “caching” test content locally
on a computer at the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
7
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s high-stakes
computer-based statewide
assessments.
• Software application installed
either on a file server or on each
computer that will be used for
testing.
Note: This is the URL used for testing
this Spring; it is different from the URL
used for the Infrastructure Trial.
8
Glossary of Terms
TestHear 2.1.0.7 (TestHear)
• Platform used to deliver accommodated forms (e.g., large print, zoom,
color contrast, screen reader, assistive devices) for Florida’s highstakes computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also
run Windows.
9
Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the computerbased platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
10
Pearson Support and
PearsonAccess
Contacting Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: [email protected]
Appendix C in the Spring 2012 CBT Manual provides the
following information:
• PearsonAccess
 User Accounts
− Instructions for setting up user accounts are posted on
PearsonAccess.
 Browser requirements
 Logging in for the first time
 Resetting passwords
• Training Center
 Test Setup Exercise
11
Computer-Based Test
Schedule
April 8-19
FCAT 2.0 Reading Retake
Two half-day sessions over two days
FCAT Mathematics Retake
Untimed—up to one school day
April 15-19
Grade 7 FCAT 2.0 Reading
Two 70-minute sessions over two days
Grade 10 FCAT 2.0 Reading
Two 70-minute sessions over two days
April 22-26
Grade 5 FCAT 2.0 Mathematics
Two 70-minute sessions over two days
Grade 6 FCAT 2.0 Reading
Two 70-minute sessions over two days
Grade 9 FCAT 2.0 Reading
Two 70-minute sessions over two days
12
CBT Daily Administration
Schedule
Retakes (April 8-19): FCAT 2.0 Reading and FCAT
Mathematics
• FCAT 2.0 Reading Retake and FCAT Mathematics Retake
are computer-based tests.
• FCAT 2.0 Reading Retake—administered in two sessions
over two days. Students may have up to half the length of a
typical school day to complete each session.
• FCAT Mathematics Retake—administered in a single test
session. Students may have up to the length of a typical
school day to complete the test.
• CBT sessions AND paper-based tests (accommodations only)
may be scheduled during the entire Retake window;
however, schools within a district must adhere to the
same testing schedule.
13
CBT Daily Administration
Schedule
Week 1 (April 15-19): Grades 7 and 10 Reading
• Grades 7 and 10 Reading are computer-based
tests and will be administered in two 70-minute
sessions over two days.
• Week 1 make-up testing may continue through
April 24, as needed.
14
CBT Daily Administration
Schedule
Week 2 (April 22-26): Grade 5 Mathematics,
Grades 6 and 9 Reading
• Grade 5 Mathematics and Grades 6 and 9
Reading are computer-based tests and will be
administered in two 70 minute sessions over
two days.
• Week 2 make-up testing may continue through
April 30, as needed.
15
What’s New
Electronic Devices
• School personnel must ensure that students do not have
access to their cell phones or other electronic devices at
any time during testing, including breaks (restroom
breaks, etc.).
• If a student is found to be in possession of ANY
electronic devices during testing or during a break within
a session, his or her test must be invalidated.
• Students and parents/guardians must be made aware of
this policy prior to testing.
16
What’s New
Testing Rules Acknowledgment
• Prior to testing, students must listen to the testing rules
read by the test administrator and then click a checkbox
(TestNav) or circle (TestHear) next to a Testing Rules
Acknowledgment that reads: “I understand the testing
rules that were just read to me. If I do not follow these
rules, my test score may be invalidated.”
• If a student does not click the box at the beginning of
Session 1 of a test, the test administrator should contact
the school assessment coordinator.
17
What’s New
Test Materials Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of
Custody Form (available in PearsonAccess and in Appendix E of
the Spring 2013 CBT Manual).
– Record accurate information on the form, including the dates
activities are completed, the names of the persons performing
activities involving the materials, and information about the locked
storage room.
– Retain electronic or hard copies of completed forms after
materials are packaged for pickup, and email or return the originals to
the district assessment coordinator.
18
What’s New
Reference Sheets
• Mathematics reference sheets are provided in an online
format only for the Grade 5 FCAT 2.0 Mathematics test
and the FCAT Mathematics Retake.
• Schools may provide hardcopy reference sheets to
students. Any hardcopy reference sheets must be
photocopies of the reference sheet in Appendix E of the
Spring 2013 CBT Manual (also available at
www.FLAssessments.com/SpringRMS).
• Each photocopied reference sheet must be carefully
checked against the original to ensure all content is
copied and that it is clear and easy to read.
19
What’s New
CBT Worksheets
• For each FCAT 2.0 Reading computer-based test session,
CBT Worksheets may be provided for students if they
prefer to make handwritten notes instead of using the
notepad tool in the CBT platform.
• The worksheet is an 8 ½ × 11 page (located in Appendix E
and posted to PearsonAccess) that may be copied and
distributed to students at the beginning of a test session.
• Students will receive a new worksheet for Session 2.
20
What’s New
Handheld Calculators
• After participating in an FCAT Mathematics Retake practice
test, a student may request an approved four-function
calculator for use on the day of testing. Test administrators
should have a supply of handheld four-function calculators for
these students.
• TestHear does not include a four-function calculator tool in the
CBT platform. Students taking an accommodated CBT form of
the FCAT Mathematics Retake MUST be provided with a
handheld four-function calculator to use during the test, as
indicated in the administration script.
• Students taking the Grade 5 Mathematics test may not use a
21
calculator.
What’s New
Technology Coordinator Guide
• Information and instructions for technology coordinators
to follow before, during, and after testing are now
provided in a separate online Spring 2013 Technology
Coordinator Guide.
• Technology coordinators must familiarize themselves
with all information in this guide prior to the test
administration.
• The Technology Coordinator Guide is available at
www.FLAssessments.com/SpringRMS.
22
What’s New
CBT Training Resources
• A new website has been created to compile several
resources for computer-based testing. The site includes
information about test setup, best practices, and training
resources.
• This site is located at
www.FLAssessments.com/CBTTrainingResources.
23
What’s New
Accommodations
• Paper-based large print test materials are available as a
unique accommodation for students who have a
documented inability access large print accommodations
on computer-based tests.
• Other paper-based test materials (regular print, braille,
Reading Passage Booklets) are available to eligible
students who have such accommodations indicated on
an IEP or Section 504 plan.
• Although Reading Passage Booklets are included in the
category of paper-based accommodations, eligible
students who require them will test on the computer.
24
What’s New
TestHear 2.1.0.7
• A new version of TestHear was released prior to the Fall
2012 Retake administration. Schools that downloaded this
updated version of TestHear do not need to download it
again for the Spring CBT administration.
• Any schools that did not administer TestHear
accommodated forms of the Fall 2012 Retakes or Winter
2012 EOC Assessments will need to download the newest
version of the TestHear software and TestHear ePATs prior
to administering an accommodated form of any CBT
assessment.
• The newest version of TestHear is available at
www.FLAssessments.com/Downloads.
25
What’s New
ePATS
• The computer-based practice tests, also called ePATs, and
scripts for administering ePATs are posted at
www.FLAssessments.com/ePATs for school staff, as well as
students and their parents/guardians, to access at their
convenience.
• Students should be made aware that they can access ePATs on
their own at this location.
• The ePAT scripts are no longer included in the test
administration manual.
• Schools must administer the appropriate practice test(s) to all
students to be tested using the ePAT scripts; however, if a
student has previously participated in an ePAT for the grade
level and subject test he or she will take, the student is not
required to participate in an ePAT session.
26
What’s New
Updates to Student Information
• A new process has been established to allow incorrect
student profiles added to PearsonAccess via the Create
New Student Wizard to be updated before or after
testing.
• The District Assessment Coordinator can submit a
request by calling Pearson support at 877-847-3043.
27
What’s New
Seal Codes
• Students participating in Grade 5 Mathematics, Grade 6, 7,
9, or 10 Reading, or the Reading Retake must enter a seal
code to open Session 2 on Day 2 of testing.
• Students are not able to return to Session 1 once they
have accessed Session 2. Students will log in using the
same Student Authorization Ticket for both test sessions.
• Seal codes are secure information and must not be
provided to students prior to the beginning of Session 2, as
indicated in the administration script.
28
What’s New
Test Group Code
• Schools must use one unique four-digit test group code
for both sessions of each subject test for students in
each testing room. For instance, the group of students
taking Grade 7 Reading in Mrs. Smith’s computer lab will
use the same test group code for Session 1 and Session
2.
• If students are absent for a test session, a different
unique code must be used for each make-up session.
29
Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• In addition to signing a security agreement, test administrators are
required to sign a Test Administrator Prohibited Activities
Agreement.
• Test administrators must NOT administer the FCAT/FCAT 2.0 to
their family members. Students related to their assigned test
administrator should be reassigned to an alternate test
administrator.
• Under NO circumstances may a student’s parent/guardian be
present in that student’s testing room.
30
Reminders
Seating Charts
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
• All seating charts must indicate the front and back of the
room, as well as the direction the students are facing.
• If the seating configuration changes during testing, a
new seating chart must be created.
31
Reminders
Leaving Campus
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so parents/guardians and
students must be made aware of this policy.
32
Reminders
Marking Tests Complete
Student tests should only be Marked Complete in one of the following
circumstances:
•
A student had to leave the test (e.g., cheating, illness) and will not finish the
test. (After being marked complete, school personnel will invalidate the
test.)
•
A student finished the test but exited instead of submitting the test and the
test should be scored.
•
A student completed Session 1 and never started Session 2.
•
As otherwise directed by FDOE or Pearson after a technical difficulty or
other extenuating circumstance.
* FOR FCAT 2.0 TESTS, DO NOT MARK TESTS COMPLETE OR STOP THE
SESSION IN PEARSONACCESS AFTER DAY 1.
33
Reminders
Resources
•
The following resources for this administration can be found at
www.FLAssessments.com/SpringRMS:
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
Test administration manuals
Training materials
Technology coordinator guide
Forms to report missing materials and test irregularities/security breaches
Student tutorials
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
FCAT/FCAT 2.0 Test Administration and Security Agreement
Reference sheets
Parent/Guardian letters
Comment forms
Blank Administration Record/Security Checklist
Security Log
Materials Return List
Braille Scripts
34
Reminders
Test Security Policies and Procedures
•
Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix B), district and school
personnel are required to maintain test security before, during, and after
testing.
•
Please remember that inappropriate actions can result in student or
classroom invalidation and/or loss of teaching certification.
•
All school personnel, including itinerant teachers and proctors, must receive
thorough training in test administration and security policies and
procedures, familiarize themselves with all relevant content of the test
administration manual(s), read the Statute and Rule in Appendix B, and
then sign an FCAT/FCAT 2.0 Test Administration and Security Agreement.
•
All test administrators must be certified educators and must sign the Test
Administrator Prohibited Activities Agreement.
•
School assessment coordinators must maintain an accurate Test Materials
Chain of Custody Form.
35
Students to be Tested
• In general, all Florida public school students
enrolled in tested grade levels (Grades 3–10)
participate in the FCAT/FCAT 2.0, per Section
1008.22(3)(c)8, Florida Statutes (F.S.). Students
must take the test(s) appropriate for the grade level
in which they are enrolled.
36
Students to be Tested
FCAT 2.0 Reading Retake
• For students who entered Grade 9 in the 2009-2010 school year or after
and are pursuing a standard Florida high school diploma, earning a
passing score on the Grade 10 FCAT 2.0 Reading test is a graduation
requirement.
• The following students are eligible to participate in this administration of
the FCAT 2.0 Reading Retake:
– Retained Grade 10 or Grades 11-12 regular high school students
who have not yet earned a passing score.
– Students who enrolled in Grade 9 prior to the 2009-2010 school year
but have not yet passed the Grade 10 FCAT Reading. (Because the
FCAT Reading Retake is no longer offered, these students will
participate in the FCAT 2.0 Reading Retake.)
37
Students to Be Tested
FCAT Mathematics Retake
• For students who entered Grade 9 in the 2009-2010 school year
or earlier and are pursuing a standard Florida high school
diploma, earning a passing score on the Grade 10 FCAT
Mathematics test is a graduation requirement.
• Regular high school and adult students who have not yet earned
a passing score on the Grade 10 FCAT Mathematics are eligible
to participate in this administration of the FCAT Mathematics
Retake.
• Students who entered Grade 9 in the 2010-2011 school year or
after do NOT take an FCAT/FCAT 2.0 Mathematics test.
38
Students to Be Tested
Retakes
• Students participating in Retake administrations should only
take the subject test(s) they have not yet passed.
• Students who have received a GED diploma are not eligible
to participate in FCAT/FCAT 2.0 administrations.
• Students enrolled in grade levels below Grade 10 MAY
NOT participate in Retake administrations.
39
Students to be Tested
Special Program Students
• Make arrangements to test special program students (Home
Education, Virtual School, McKay Scholarship, FTC
Scholarship).
• Ensure that these students are tested under the correct
school number, according to the chart on page 6 of the
manual.
40
Students to be Tested
English Language Learners (ELLs)
•
Per the Department’s Bureau of Student Achievement through Language
Acquisition, all ELLs are expected to participate in statewide assessments.
•
If an ELL has been receiving services in an English for Speakers of Other
Languages (ESOL) program operated in accordance with an approved ELL
plan for one year or less AND a majority of the student’s ELL committee
determines that it is appropriate, the ELL may be exempt from this FCAT 2.0
Reading administration.
•
Exempt ELLs must participate in the English proficiency assessment or
they will be counted as “not assessed” and this will impact the
participation rate calculation.
•
All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science
tests no matter how long these students have been receiving services.
41
Students to be Tested
Students With Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
 FCAT/FCAT 2.0 without accommodations,
 FCAT/FCAT 2.0 with accommodations, or
 Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
42
Proctors
• When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
26-50 students
51-75 students
Test Administrator*
Test Administrator and 1 Proctor
Test Administrator and 2 Proctors
*It is strongly recommended that a proctor be
assigned to rooms with 25 or fewer students
whenever possible.
43
Missing Materials
•
•
Schools must investigate ANY report of missing materials and report
missing secure materials to the district assessment coordinator
immediately.
Within 30 calendar days of the incident, a written report must be
submitted to the FDOE. The report must include:
−
−
−
−
The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment coordinator’s office
and school personnel
− How the incident was resolved
− What steps are being implemented to avoid the future losses
•
A form to report missing materials can be found at
www.FLAssessments.com/SpringRMS.
44
Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities (e.g., disruptive
students) and possible security breaches to the school assessment
coordinator immediately.
• The school assessment coordinator should communicate with the
district assessment coordinator regarding possible test invalidations.
• Within 10 calendar days of the incident, a written report must be
submitted to the FDOE. The report must include:
–
–
–
–
The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment coordinator’s
office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or security breaches
•
A form to report test irregularities and security breaches can be found at
www.FLAssessments.com/SpringRMS.
45
Test Invalidation
• District assessment coordinators should advise schools of
the appropriate course of action if invalidation is being
considered. Remember that the purpose of invalidation is to
identify when the validity of test results has been
compromised.
• If a situation listed in the “Test Invalidation” section on pages
18-19 of the manual occurs, test administrators should
discuss the situation with the school assessment coordinator,
and the situation should be investigated immediately.
46
Test Administrator
Before Testing
• Read the test administration manual.
• Read the Test Security Policies and Procedures and sign the FCAT/FCAT
2.0 CBT Administration and Security Agreement.
• Read and sign the Test Administrator Prohibited Activities Agreement.
• Establish an appropriate setting for test administration and remove or
cover any unauthorized aids in the testing room.
• Prepare and receive all materials needed for test administration.
• Ensure that your students and their parents/guardians understand the
testing policies prior to the first day of testing.
• If you are administering tests to students who require special
accommodations, become familiar with the accommodations and discuss
with your school coordinator how accommodations will be provided.
• Ensure that you are familiar with how to open TestNav or TestHear to the
login screen for each student computer prior to testing.
47
Test Administrator
Before Testing
Testing Location
• Tests should be administered in a room that has comfortable seating,
good lighting, adequate ventilation, and sufficient workspace.
• Students must not be able to easily view other students’ computer
screens or test materials. During the practice test, check the
configuration of your testing room to make sure you will be able to
provide a secure environment during testing. If necessary, use visual
blocks.
• Post the sign that reads TESTING—Please Do Not Disturb and
display starting and stopping times as soon as testing begins.
• Students must not have access to any unauthorized aids. Discuss
any concerns with your school assessment coordinator.
48
Test Administrator
Before Testing
Testing Location (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen
as indicated in the script, but do not log in for students.
• Display the student comment form URL, or create shortcuts
on student workstations to ensure each student is able to
complete the form after testing.
• Ensure that you have a way to contact the technology
coordinator or the school assessment coordinator without
leaving the room unattended.
49
Test Administrator
Before Testing
Spring 2013 CBT Manual
• You will need the Spring 2013 Computer-Based Reading and
Mathematics Test Administration Manual to read the test
administration scripts to students.
• When testing students who are allowed certain
accommodations, you may need to modify the scripts. It is
especially important that you review the scripts BEFORE
testing begins to determine the necessary modifications. Do
not interpret this as permission to paraphrase test items.
• Scripts and instructions for administration of accommodated
computer-based test forms (large print, color contrast, zoom,
screen reader, assistive devices) are provided in Appendix A.
50
Test Administrator
Before Testing
Spring 2013 CBT Manual (cont.)
• Appendix D on page 310 is the CBT Test
Administrator Quick Reference Guide.
• This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
51
Test Administrator
Before Testing
Student Authorization Tickets
•
For each test session, each student needs a Login ID and a 6-digit test code
(password), which are printed on the Student Authorization Tickets.
•
Students will need a pen or pencil during testing to sign their tickets.
•
Students taking will log in using the same Student Authorization Ticket for each
session.
•
Provide each student a ticket only AFTER all students have entered the
testing room, as instructed in the script, and all tickets must be collected
BEFORE students leave the testing room.
•
Student Authorization Tickets must be handled in a secure manner and
returned to the school assessment coordinator immediately after each day of
testing is completed.
52
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
53
Test Administrator
Before Testing
Session Roster
•
•
•
A Session Roster is a list of all students scheduled in a test session that
displays important information including:

Test Administration

Session Name

Test to be Administered

Test Code (password)

Student Name

Student ID

Student Date of Birth

Class Information

Login ID

Blank space to record attendance information and accommodations used
The Session Roster may be used to record required administration information.
Session Rosters must be handled in a secure manner and returned to the
school assessment coordinator immediately after each test session is
completed.
54
Test Administrator
Before Testing
Session Roster (cont.)
55
Test Administrator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used to identify a
group of students testing together.
• Each group of tested students, initial and make-up, in a testing
room should receive a unique test group code. Schools must use
one test group code for both sessions of each subject test for
students in each testing room.
• Students will enter the test group code before beginning each
session, as indicated in the scripts.
56
Test Administrator
Before Testing
Test Code
Test Group Code
A six-digit code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to TestNav.
A unique four-digit number created by
district assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen and Testing Rules Acknowledgment
and before students see the first question.
57
Test Administrator
Before Testing
Seal Code
• A seal code is a unique four-digit number used to allow
students to access Session 2 of the computer-based FCAT
2.0 tests (FCAT 2.0 Reading Retake, Grades 6, 7, 9, and 10
Reading tests, and Grade 5 Mathematics in TestNav) after they
have completed Session 1.
• Seal codes are provided in PearsonAccess, and all students in a
test session will use the same seal code.
• Seal codes should not be given to students until Day 2 when
Session 2 is administered.
58
Test Administrator
Before Testing
Seal Code (cont.)
59
Test Administrator
Before Testing
Seal Code (cont.)
Students
enter the
seal code
here
60
Test Administrator
Before Testing
Mathematics Reference Sheets
• The FCAT Mathematics Retake Reference Sheet and the Grade 5
FCAT 2.0 Mathematics Reference Sheet are provided in an online
format only for computer-based testing.
• The computer-based test has a pop-up window that includes the
applicable reference sheet.
• The reference sheets are also available at
www.FLAssessments.com/SpringRMS and as perforated sheets in
Appendix E of the manual. Schools may provide hardcopy reference
sheets to students taking computer-based assessments.
• Students will use the same reference sheet for both sessions of the
Grade 5 Mathematics test.
• Once students complete the test, the test administrator should collect all
reference sheets and return them to the school assessment
coordinator.
• Used reference sheets are secure materials.
61
Test Administrator
Before Testing
Calculators
• The TestNav computer-based FCAT Mathematics Retake has a built-in,
four-function calculator. Students taking the Grade 5 Mathematics test
may not use a calculator.
• Students taking the FCAT Mathematics Retake using TestHear
accommodated forms must be provided with a handheld four-function
calculator to use during testing.
• Students with visual impairments may use the approved large key/large
display calculators or approved talking calculators supplied by the
FDOE. Schools that have not yet accumulated an adequate supply of
approved large key/large display or talking calculators to accommodate
all students with visual impairments may use comparable calculators
that are regularly used in their classrooms. Such calculators must be
basic four-function models and must not have functions that are
unavailable on approved calculators.
62
Test Administrator
Before Testing
Work Folders
•
The Florida Computer-Based Testing Work Folder is a blank piece of yellow
11x17 paper folded in half with grid paper on the back page. Work folders
arrived in your shipment of test administration manuals.
•
For the Mathematics test sessions, students are provided with work folders to
work the problems. One work folder per person should be sufficient for each
student; however, students may request additional folders.
•
Two work folders will be provided for each student taking Grade 5 Mathematics
(one for Session 1 and one for Session 2).
•
Distribute work folders to students at the beginning of each Mathematics test
session.
•
Ensure that students have enough desk space to use their folders.
•
Once students complete the Mathematics test, collect all work folders and
return them to the school assessment coordinator.
•
Used work folders are secure materials.
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Test Administrator
Before Testing
CBT Worksheets
•
The CBT Worksheet is an 8 1/2x11 page (located in Appendix E) that may be
copied and distributed to students at the beginning of a test session.
•
If your school is providing hard copies of the CBT Worksheet, a sufficient
number of copies should be available for all students taking the assessment.
•
Students must be provided new worksheets for Session 2.
•
Students must have enough desk space to use their worksheets.
•
Once students complete a test session, collect all worksheets and return them
to the school assessment coordinator.
•
Used worksheets are secure materials.
64
Test Administrator
Before Testing
Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible students taking
computer-based Reading tests who have this accommodation identified
in their IEPs or Section 504 plans.
• The booklets contain reading passages but do not contain test items.
Students will respond to test items on the computer.
• On the day of testing, ensure that students with this accommodation
receive the correct booklet for the assessment they are taking.
• Reading Passage Booklets are secure materials and must be
stored in a secure location before and after testing.
65
Test Administrator
Before Testing
Security Log
•A Security Log must
be maintained for
each testing room.
•Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing room.
66
Test Administrator
Before Testing
Seating Chart
•
•
•
An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following information:
 Room name/number
 Grade level/subject
 Student names and locations in the room during testing
 Date
 Session starting time
 Test administrator’s name
 Names of proctors (if applicable)
 Test group code
 Session name in PearsonAccess
All seating charts must indicate the front and back of the room, as well as
the direction the students are facing.
If the seating configuration changes during testing, a new seating chart must be
created
67
Test Administrator
Before Testing
Communicate Testing Policies to
Parents/Guardians and Students
• Electronic Devices Policy—If students are found with ANY
electronic devices during testing OR during breaks, their tests will
be invalidated. The best practice would be for students to leave
devices at home or in their lockers on the day of testing.
• Leaving Campus—If students leave campus before completing a
test session (for an appointment, illness, etc.), they WILL NOT be
allowed to complete that session.
• Testing Rules Acknowledgment—Students will click a checkbox
(TestNav) or circle (TestHear) next to a Testing Rules
Acknowledgment that reads: “I understand the testing rules that
were just read to me. If I do not follow these rules, my test score
may be invalidated.”
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Test Administrator
Before Testing
Administration Accommodations
• Appendix A of the Spring 2013 CBT Manual contains
detailed information regarding administration
accommodations for students with disabilities and English
Language Learners.
• All personnel involved in administering tests to students
with allowable accommodations must familiarize
themselves with the information in Appendix A.
69
Test Administrator
During Testing
• Maintain the seating chart, Security Log, and form to collect
required administration information for your room.
• Ensure that each student has a pen or pencil and distribute
testing materials as indicated in the scripts.
• Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere
to the instructions between the SAY boxes.
• Keep accurate time for each test session and display times
for students.
• Maintain test security at all times and report violations or
concerns to your school assessment coordinator
immediately.
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Test Administrator
During Testing
• Supervise test administration and ensure the
following:
 Students have cleared the area around their workstations of all
materials except for Student Authorization Tickets, pens or pencils,
and the following materials, as applicable: work folders, CBT
worksheets, calculators, Reading Passage Booklets, and reference
sheets.
 Students check the Testing Rules Acknowledgment box and enter
the correct test group code.
 Students do not talk or make any disturbance.
 Students are working independently.
 Students are working in the correct test.
71
Test Administrator
During Testing
•
It is not appropriate to use cell or classroom phones, grade papers, or work on
the computer during testing.
•
While you may encourage students to continue working, you may not talk with
them about test items or help them with their answers.
•
If a student’s computer is disconnected from the test, contact the technology
coordinator to help diagnose any technical issues, or contact the school
assessment coordinator to resume that student’s test in Pearson Access.
•
If a student has continual difficulty logging in or gets kicked out of the test more
than once, do not have the student continue attempting to log in until the issue
is diagnosed and resolved.
•
If students finish the test before the allotted time for the session has elapsed,
you may encourage them to go back and check their work.
•
At the end of Session 2, assist students with accessing the student comment
form at www.FLAssessments.com/SpringCBTStudentCommentForm, as
72
needed.
Test Administrator
After Testing
• Verify that you have collected all required administration information,
including accommodations actually used by each student.
• Verify that your seating chart and Security Log have been completed
correctly, and make copies for your files.
• Report any missing materials and/or test irregularities to your school
assessment coordinator.
• Organize materials and return them to your school assessment
coordinator.
• Complete a comment form, located at
www.FLAssessments.com/SpringRMS.
73
School Coordinator
Before Testing
• Read the test administration manual.
• Read the Florida Test Security Statute, the State Board of Education
Test Security Rule, and all applicable information in the CBT manual
and sign the FCAT/FCAT 2.0 CBT Administration and Security
Agreement.
• Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement.
• Train your test administers and proctors, including non-school-based
instructors (e.g., itinerant teachers). You must train several
employees to act as possible alternates.
• Receive test materials from your district assessment coordinator.
• Inventory the materials within 24 hours of receipt and report missing
materials or request additional materials immediately.
• For the FCAT Mathematics Retake, ensure that an adequate supply of
handheld four-function calculators.
74
School Coordinator
Before Testing
• Communicate the process for collecting required administration information
to your test administrators.
• Distribute test group codes to test administrators.
• Assign proctors, as needed.
• Arrange practice test sessions.
• Ensure that appropriate test settings are available for all test sessions.
• Verify student information and create test sessions.
• Distribute Session Rosters and Student Authorization Tickets on the day of
test administration.
• Distribute Seal Codes to test administrators on the second day of testing,
prior to students beginning Session 2.
75
School Coordinator
Before Testing
• Make arrangements to test any special program students
(district virtual instruction programs, Home Education
Program, etc.) who may be testing at your school.
• If any students who require special accommodations are
testing at your school, discuss with test administrators how
accommodations will be provided (see Appendix A).
• Complete any Computer-Based Assessments Certification
district readiness activities as directed by the FDOE.
76
School Coordinator
Before Testing
Receive Test Materials
• Your district assessment coordinator will provide you with
the following materials, as appropriate for your school:
 Work folders
 FCAT 2.0 Reading Retake and Grade 6, 7, 9, and 10 FCAT 2.0
Reading Passage Booklets
 Other materials, as indicated in the Spring 2012 RMS Manual (as
applicable)
• If your school is providing hard copies of the CBT
Worksheet or reference sheets, make a sufficient number
of copies for all students taking the assessment. Each copy
must be carefully checked against the original.
77
School Coordinator
Before Testing
Arrange ePATs
•
Schedule and arrange ePAT practice test sessions as described in the Spring
2013 CBT Manual.
•
Before a student can participate in this computer-based administration, the
student must complete the correct ePAT to become familiar with the computerbased system.
•
To access instructions for downloading and installing the ePAT Launcher and
practice test content, go to www.FLAssessments.com/ePATs. The technology
coordinator will need to download and install the software.
•
Students who require accommodated CBT forms (e.g., large print, color
contrast, zoom, screen reader, assistive devices) must complete a practice test
for the specific accommodated form or form combination that they will use during
testing.
•
Accommodated practice forms are available at
www.FLAssessments.com/ePATs.
78
School Coordinator
Before Testing
Create Test Sessions
• Your district may have created test sessions automatically via the PreID
upload. If your district created test sessions through the PreID upload,
you will see these sessions when you log in to PearsonAccess.
• If your district did not create test sessions during the PreID upload, you
will need to create test sessions before you can verify student
information.
• These can be temporary sessions for the purpose of verifying student
information, or they can be test sessions you plan to use for testing.
• Detailed instructions on how to create a test session and verify student
information are on pages 128-130 of the CBT manual.
79
School Coordinator
Before Testing
Computer-Based Assessment Certification
• The Computer-Based Assessments Certification process
must be completed and submitted as directed by the FDOE.
• Schools are responsible for providing information about the
number and types of computers to be used for computerbased testing and the number of students to be tested on
each day of the administration window.
• Schools must also respond to questions about whether
readiness activities have been completed.
80
School Coordinator
During Testing
Supervise Test Administration
• Ensure the test sessions have been started in PearsonAccess.
• Provide test administrators with additional materials during testing, as
necessary.
• Monitor each testing room to ensure that test administration and test
security policies and procedures are followed.
• Be available during testing to answer questions from test
administrators.
• Make sure that security logs, seating charts, and records of required
administration information are being maintained in each testing room.
• In PearsonAccess, monitor session status and resume students’
tests, if necessary.
• Arrange for and supervise make-up administrations.
81
School Coordinator
After Testing
• Verify that all distributed secure materials have been returned. Report
any missing materials to your district assessment coordinator and
conduct the necessary investigation.
• In PearsonAccess, stop test sessions and invalidate student tests, if
necessary.
• In PearsonAccess, record accommodations actually used by students.
• Organize materials and return them to your district assessment
coordinator (refer to the Spring 2013 RMS Manual for return
instructions).
• Store any handheld four-function calculators as directed by the district
assessment coordinator.
• Store Student Authorization Tickets and Session Rosters until results
are reported for this administration and then destroy them as directed
by the district assessment coordinator.
• File the FCAT/FCAT 2.0 CBT Administration and Security Agreements
and the Test Administrator Prohibited Activities Agreements.
82
School Coordinator
After Testing
• Copy the seating charts, required administration information,
Chain of Custody forms, and Security Logs, file the copies, and
return the originals in the District Assessment Coordinator ONLY
boxes.
• Return used and unused work folders and CBT Worksheets in
the District Assessment Coordinator ONLY boxes.
• Reference sheets should be securely stored or returned in the
District Assessment Coordinator ONLY boxes, as indicated by
the district assessment coordinator.
• Reading Passage Booklets are secure documents and must be
packaged with NOT TO BE SCORED materials using the yellow
83
return labels.
Technology Coordinator
Before Testing
• Read the test administration manual.
• Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 CBT Administration and Security Agreement.
• Ensure all workstations meet the minimum requirements at
www.FLAssessments.com/MinimumSpecs.
• Confirm TestNav 6.9 software has been installed on all computers to be
used for testing.
• Install TestHear 2.1.0.7 on all computers to be used for testing students
requiring accommodated CBT forms.
• Ensure all student workstations have successfully loaded the
Infrastructure Trial.
• Meet with the school assessment coordinator to discuss the
administration of computer-based test, to walk through the test
administration procedures, and discuss plans for handling possible
technical interruptions during testing.
84
Technology Coordinator
Before Testing
• Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
• Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
• Ensure you are aware of the applications that must be disabled prior to
testing.
• Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser based on
the operating system in use on the computer and the pop-up blocker is
disabled (see Appendix C).
• Ensure the school has a high-speed connection to the Internet AND the
connection is not over-allocated.
• If a firewall is used, confirm the appropriate destination/port/protocol
85
combinations are allowed through the firewall.
Technology Coordinator
Before Testing
• Ensure that any proxy servers have been checked to ensure that the
appropriate URLs are not blocked.
• Confirm that Internet content filters are configured to allow the specific IP
addresses required for administering computer-based tests.
• Ensure Proctor Caching computers have been set up properly.
• Ensure a printer is available for printing the Student Authorization Tickets,
seal codes, and Session Rosters (color is not required).
• Analyze the network to determine whether network bottlenecks exist.
• Confirm that student computers and the Proctor Caching computer have
not been updated with any additional software and will not be updated
before testing begins.
• Confirm that test content has been cached for all scheduled test sessions.
Test content is available for caching one week prior to the test
86
administration window.
Technology Coordinator
Before Testing
• Verify that the performance of your Internet connection is consistent
with expected levels of performance for computer-based testing.
• Alert your Internet Service Provider to your computer-based testing
dates, and also confirm that no scheduled maintenance or outages are
planned during the entire window.
• Verify, as needed, that no high bandwidth network activity other than
computer-based testing will be occurring during the computer-based
testing window.
• If utilizing wireless network connections for computer-based testing,
ensure that all computers can effectively communicate with their access
point from the testing location and all security measures have been
properly enabled.
• Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last
for the entire test session.
87
Technology Coordinator
Before Testing
• Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device).
• Disable instant messaging, email notification, screen savers, power
savers, and remote desktop.
• Disable or delay anti-virus, auto-scan and/or auto-update, system
restore utilities, Windows Security Firewall, web content filtering, or
other software that may impact CPU speed or scan/block information
transferred between the workstation and the servers.
• Alert your school to the dates and times for computer-based testing and
require students and teachers not testing to refrain from using any
streaming media or other high-bandwidth applications while students
are testing.
88
Technology Coordinator
Before Testing
• Ensure student workstations and the user profiles and logins being
used for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data
directories.
• Ensure that the primary and secondary save locations are set for
student response files and that students have read-/write-access to
these locations.
• Ensure that test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to access
the student comment forms. The student comment form is available at:
www.FLAssessments.com/SpringCBTStudentCommentForm.
• On each day of testing, confirm that the Proctor Caching computer and
Proctor Caching software are turned on and remain running.
89
Technology Coordinator
Before Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see 15% shading
on the Test Group Code screen when they first log in to the test.
• If students cannot see the shading, they must exit the test and
their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are provided
on pages 41–42 of the Spring 2013 Technology Coordinator
Guide. The steps for changing contrast and brightness settings
will vary depending on the manufacturer and model of each 90
individual monitor.
Technology Coordinator
Before Testing
Proctor Caching
• Instructions for installing the Proctor Caching software are provided
in the Spring 2013 Technology Coordinator Guide.
• Computers used for Proctor Caching do not need to be serverclass machines but should meet the system requirements.

Proctor Caching can run on either a Windows or Mac operating
system, and each can support both Windows and Mac-based testing
workstations.
• Each testing computer must be configured to refer to a Proctor
Caching computer in order to obtain test content.

If more than one computer is being used for Proctor Caching, be sure
to specify the IP address of the correct Proctor Caching computer
during the TestNav installation process. For example: if there are 80
computers that may be used for testing and two Proctor Caching
computers, 40 of the testing computers may be configured to link to
Proctor Caching computer A, and the remaining 40 may link to Proctor
91
Caching computer B.
Technology Coordinator
Before Testing
Proctor Caching Security
•
•
Proctor Caching software stores a copy of the test content on the
local hard drive of the machine on which it runs.
Test content transmitted and stored by the Proctor Caching
computer is in encrypted format.
 At no time does the Proctor Caching computer un-encrypt the test
items.
•
“Purge cache” function deletes all encrypted test content from the
hard drive of the Proctor Caching computer.
 FDOE and Pearson require that test content be purged at the end of
each administration window.
Proctor Caching Computer Placement
•
•
Proctor caching can be implemented at either the lab- or the
school-level.
Computer should be located as close as possible on the network
to the student workstations.
92
Technology Coordinator
Before Testing
TestNav
• Installation instructions are provided in the Spring 2013
Technology Coordinator Guide.
• Once TestNav has been properly installed and tested, it
should continue to be successful on student workstations
through the test administration, as long as no incompatible
software updates are made.
File Share vs. Local Install
• Two options for installing TestNav
 File Share
 Local Install
93
Technology Coordinator
Before Testing
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement
in a large-scale testing
environment
+ Centralized single
location for log files
- Adds a single point of potential
failure
Local
+ Quicker launch time
- Increases installation time (Note:
+ Limits points potential System automation tools, such as
of failure
SMS [Windows] and Apple Remote
Desktop [Mac] can make local
installs much easier)
- Requires that configuration
changes be made on each machine
94
Technology Coordinator
Before Testing
TestHear ePATs
•
Students are required to participate in a practice test using the ePAT
with the same accommodations that will be provided to them on the
operational assessment.
•
The accommodated ePATs must be downloaded and installed on the
computer workstation that will be used for the practice test.
•
TestHear ePATs will only operate on Windows PC workstations and
on Macintosh workstations that have Mac OS 10.5 or later installed
and are running Windows (e.g., via Boot Camp). TestHear ePATs will
not work on Mac OS 10.4 or on Macs that cannot also run Windows.
•
Instructions for installing and running TestHear ePATs are provided in
the Spring 2013 Technology Coordinator Guide.
95
Technology Coordinator
Before Testing
TestHear
•
TestHear must be installed locally on all computers that will be used by students requiring
accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive
devices).
•
Instructions for downloading and installing TestHear are provided in the Spring 2013
Technology Coordinator Guide.
•
TestHear will only operate on Windows PC workstations and on Macintosh workstations
that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).
TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows.
•
TestHear accommodated Reading forms are larger than non-accommodated TestNav
forms. To help determine bandwidth requirements and to provide an opportunity to
practice loading TestHear forms, accommodated test data has been added to the Testing
Volume Calculator in the TestNav System Check
(www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in the Training
Center.
•
TestHear does not automatically resize the screen resolution so monitors should be
adjusted to 1024 x 768 prior to testing.
96
Technology Coordinator
During Testing
• Ensure Proctor Caching software is running on all Proctor Caching
computers.
 Turn on Proctor Caching software
− Windows: go to Start>All Programs>Proctor Caching>Proctor
Caching
− Mac: once Proctor Caching is initiated it will not have to be
restarted unless it has been manually stopped
• Adjust monitors that are not correctly displaying test items with shading.
• Monitor each testing room to ensure that there are no technical issues.
• Be available during testing to answer questions from test
administrators.
97
Technology Coordinator
After Testing
• Purge test content from the Proctor Caching
computer(s). Instructions for purging test content
from the Proctor Caching computers can be found
on pages 49-50 in the Spring 2013 Technology
Coordinators Guide.
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Comment Forms
• After testing, test administrators, school assessment
coordinators, technology coordinators, and district
assessment coordinators are encouraged to complete an
RMS comment form located at
www.FLAssessments.com/SpringRMS.
• For test administrators and school assessment
coordinators, there are comment forms for CBT and paperbased administrations.
• FDOE and Pearson appreciate feedback from district and
school personnel.
99
Evaluation Services
•
•
•
•
•
Raymond Bell -- Director
Tammy Cantrell – Administrative Aide
Karlene Collier – Administrative Clerk II
June Johnson – Test Scoring and Reporting Coordinator
Nate Hazewinkel – Specialist, Evaluation Services
• Telephone Numbers:
469-5386 or 469-5385 or 469-5387
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Thank you for ensuring a secure and
successful Spring 2013
FCAT/FCAT 2.0 CBT
administration.
Questions?
101
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