Implementing OpenAire
in Italy: challenges and
lessons learned
Paola Gargiulo and Ilaria Fava - CASPUR
Eurocris Meeting, Bologna 26-27 May 2011
OA: the Italian context
Lack of a national policy on OA
– Bottom up approach
Scarce awareness of OA and its implications (govt level,
university policy makers and administrators level)
Growing supportive community (young researchers, IT staff,
librarians)
– growing number of OA repositories (over 50) and peer
reviewed OA journals (over 100)
– strong committment from CILEA and CASPUR
– PLEIADI

Platform for Italian Electronic Scientific Literature in Archives
and Institutional Repositories (service provider) run by CILEA &
CASPUR
www.openarchives.it/pleiadi
Launched in 2004
Objectives:
To provide various services to the users of Italian institutional
repositories (data providers)
To offer a solution to difficulty in retrieving OA full text scholarly
documents
To promote awareness on OA issues and to contribute to the
debate on OA
To offer a forum for exchanging information among the OA
community members
PLEIADI platform: end-user
services
Federated search interface
 29,000 FT documents

User-centered services
a community for open access: news, mailing list,
wiki, rss aggregator
 list of web resources
 user profiling, customized alert services and
Web 2.0 features

current architecture
Users
•Access management
•Profiling & User services
•Alerting
•News feed
•Web 2.0 features
•OA-relevant info
•OAwiki
Portal
•Italian OA mailing list
CILEA
CASPUR
Portal
•Harvesting
•Classification
•Caching
•Indexing
•Information retrieval
•Metadata crosswalks
•UTF-8 mapping
•Gateway for crawlers
•Full-text search
Service Providers
•Z39.50 for discovery
services
document retrieval
Service Providers
document archiving
OpenAire in the Italian
context
Action Plan for 2011- 2012
– Revision of architecture and new interface
deployment
– Change in harvesting policy (currently limited to
full text data providers)
– Future collaboration with DART Europe to
provide metadata for Italian doctoral theses
– PLEIADI and OpenAire
OpenAIRE: Open Access
Infrastructure to Research in
Europe
European project funded in FP7 Programme –
Research Infrastructures
Duration: 2009- 2012
38 partners (coordination, scientific communities,
technical partners, libraries/libraryIT) of which 27
national organizations covering the entire European
Union
its goal is to implement the FP7 Open Access Pilot
Project
European Commission support to
Research and Innovation
Serving science and research




Research is build on former work
Duplication of research should be avoided
Access for all researchers and institutions
Improved access & dissemination is vital to scientific progress
Benefitting innovation


In order to generate innovation access to knowledge should be
improved
Knowledge transfer to industry and also to SMEs is possible when
knowledge circulates more
Improving return on investment in R&D

Free access to results funded by tax payers’ money is a question of
principle
Societal impact of R&D – access for NGOs and citizens

Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting
European Research and Innovation” presentation at OpenAire Launch Event, Ghent University
Library, 2 December 2010
European Commission’s
Approach to Open Access
Promoting Open Access in the European Research Area
Funding several projects in support of OA (infrastructures,
services, studies, initiatives, networking activities) aimed to
enable OA, e.g.:





DRIVER I e DRIVER II
PEER (7PQ)
SOAP (7PQ
VOA3R (7PQ)
OpenAire (7PQ)
 Disseminating research output funded within FP7
(Reimbursement of Publishing Costs and Open Access Pilot
Project)
 Promoting policy debates at European level and encouraging
member states to take coordinated action
Reimbursement of open access
publishing costs
Open access publishing costs are covered in FP7
–
From the beginning of FP7
– Publication costs (including author pays/gold
open access fees) are elegible for
reimbursement:
– Legal reference :II.16.4 of FP7 Model Grant
Agreement permits 100% reimbursement for
“other activities” including open access
publications
– Limited to duration of project
Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library,
2 December 2010
FP7 : Open Access Pilot Project
Launched in August 2008
Open Access applies to any manuscript that:
–
–
–
is peer reviewed and accepted for
publication
results from funded research in one of
the 7 areas (20% of the total budget of
FP7)
has a grant agreement signed after August
2008 bearing the Special Clause 39 [700
grant agreements contain this clause (November 2010)]
EU Open Access Pilot Project:
Special Clause 39
Seven Areas
–
–
–
–
–
–
–
Energy
Environment (including Climate
change)
Health
ICT (only cognitive
systems,interaction and robotics)
Research Infrastructures
Science in Society
Socioeconomic Sciences and
Humanities
Embargo (6/12 months)
–
allows scientific publishers to
ensure a profit for their
investement
–
While then providing OA to
research articles once the embargo
has lapsed
Special Clause 39 of Grant
Agreement
FP7 grant recipients shall
–
deposit peer reviewed
research resulting form
their FP7 projects into a on
online repository
–
make best effort to ensure
open access to these articles
within 6 months after
publication (12 months for
Science in Society and for
Socioeconomic Sciences and
Humanities)
Best effort
A formulation that strongly encourages researchers&
publishers to comply, while guaranteeing scientific
freedom
Reference: Guide to IP Rules for FP7 Projects, p. 1518
Researchers/authors are invited to seek information on
publishing models and copyright/licensing policies (e.g
Sherpa Romeo)
– If publishers’ policies do not allow compliance with the
grant agreement, authors are invited to negotiate an
amendment or request an authorization to self-archive
– If authors cannot comply with SC39, EC has to be
informed and provided with publisher’s proof of refusal
–
Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December 2010
Innovation Union
Communication from the Commission “Innovation
Union” (COM (2010) 546, 06.10.2010)
– Promoting openess and capitalising on Europe’s
creative potentials

Committment 20: “ The Commission will promote
open access to the results of publicly funded
research. It will aim to make open access to
publications the general principle for project funded
by the EU research framework programme [...]”
Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European Research and
Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December 2010
Digital Agenda
Communication from the Commission ‘ A digital
Agenda for Europe’ (COM(2010)245, 19.05.2010)
– Driving ICT innovation by exploiting the single
market


[…] publicly funded research should be widely
disseminated through Open Access publication of
scientific data and papers”;
[…] the Commission will appropriatelt extend current
Open Access publication requirements […]
Source: Celina Ramjoué. EC Directorate- General for Research. “Open Access: supporting European
Research and Innovation” presentation at OpenAire Launch Event, Ghent University Library, 2 December
2010
OpenAire
www.openaire.eu
OpenAire
Its portal is built on D-NET (same technology used in
DRIVER)
Access to scientific publications
Search, browse
Visualization tools
Link to OpenAire compliant repositories for deposition of
articles
Harvest OA publications from existing repositories
Authors’ claim OA publications from DRIVER or through
DOI
OpenAire
cont.
Repository available for orphan researchers
Provide monitoring tools for
document/depositing statistics
Usage statistics from repository infrastructure
Interoperation with other infrastructures
OpenAire Tools
For repository managers
–
OA repositories guidelines
–
Validator for repository compliance
For policy makers
–
research Institutions toolkit
For researchers
–
Toolkit
FAQs, News, Twitter
27 National OA Desks
Interface and support information will be available in all languages
Improving data acquisition Studies and
experimentations
OpenAIRE research activities (WP7)
 CRIS systems: define OpenAIRE compatibility for CRIS
systems (i.e., inclusive of publication metadata) and
enable registration and harvesting of CRIS systems




Usage stats


Knowledge Exchange CRIS/OAR initiative
Cooperation with EuroCRIS
To be continued in OpenAIREplus…
Collecting stats from repositories
Research data

Linking publications and data
Source: Paolo Manghi, CNR ISST- Pisa “ Architecture based on repositories: The OpenAire experience”, 2nd Workshop on CRIS, CERIF and OAR, Rome, May23rd
http://www.irpps.cnr.it/en/events/2nd-workshop-on-cris-cerif-and-institutional-repositories-integrating-research-information-crisoar
Impact on Research
OpenAIRE measures research impact per publication,
researcher, project, institution, country
Challanges
Will OpenAire/Clause 39 have a positive/virtuous impact on
OA in Italy?
– Implementing and populating OAR, policies, practices,
awareness, funds monitoring, ROI, research output
impact, etc
Will the Research Management Office and the OAR
managers and in general the library system start
collaborating effectively?
How critical will it be to reach compliance to OpenAire
harvesting guidelines?
Some results and some
issues
Increased awareness on OA in Research Management Office
and University Management
– Italian universities partecipate in over a 100 current FP7
Projects bearing Clause 39
Collaboration among Research Management Office, OAR
managers / library system is not always easy
– some good practices (Politecnico di Torino, Univ. Milano
Statale, Milano Bicocca)
OpenAire and Italian OAR and CRIS interoperability

Issues related to oai_dc application in OpenAire and the local
context (see rights management and embargo)


National Doctoral Thesis Harvesting Initiative (legal deposit)
Impact of Grant Agreement Identifier on local CRIS
Lessons Learned
In order to succeed OA needs a close collaboration between
OAR and CRIS communities
– to maximise quality research impact and avoid
duplication of efforts
Researchers and Research Management Unit need library
support to fully implement OA policies and practices in the
academic and research environment and viceversa
– copyright issues, metadata, research workflow,
discoverability etc.
Awareness, dissemination of OA principles and OA initiatives
are needed, funds on support of OA as well
OpenAIRE: who’s who
University of Athens (coordinator)
CNR-ISTI (technical coordinator)
Comunità Scientifiche
Salute (Scienze della vita)
University of Goettingen Library (scientific
coordinator)
University of Bielefeld
Spanish National Research Council (CSIC)
CERN
SURF
ICM – University of Warsaw
University of Minho
University of Gent Library
eIFL
Technical University Denmark
26
EMBL-EBI
Ambiente
•
•
World Data Center for Climate
Consultative Group on International
Agricultural Research (CGIAR)
ICT
•
Cognitive Interaction Technology (CITEC)
Scienze Socio-economiche e Umanistiche
Data Archiving and Networked Services
(DANS)
Partners
•
•
•
•
University of Athens (coordinator)
CNR-ISTI (technical coordinator)
University of Goettingen Library
(scientific coordinator)
University of Bielefeld
Spanish National Research
Council (CSIC)
CERN
•
Scientific Communities
Health (Life Sciences)
EMBL-EBI
Environment
•
•
World Data Center for Climate
Consultative Group on International
Agricultural Research (CGIAR)
ICT
SURF
•
ICM – University of Warsaw
Socio-economic and Human Sciences
University of Minho
University of Gent Library
Cognitive Interaction Technology (CITEC)
Data Archiving and Networked Services
(DANS)
eIFL
Technical University Denmark
27
NOAD
NATIONAL OPEN ACCESS DESK
Italy
(CASPUR)
Claim Publication
Claim Publications (cont.)
Claim Publications
(cont.)
Claim Publications
(cont.)
For further information
OpenAire – http://www.openaire.eu
OpenAire - National Open Access Desk – Italy
[email protected]
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