Workday
Employee
Launch
February 2012
1
Agenda
 Workday overview
 Using Workday as employees
 Next Steps
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Intended outcome from today
You will:
3

Understand what Workday is and when to use it

Understand the benefits of Workday

Know how to input & access information from Workday

Know where to get support & find supporting documentation
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Introducing WorkdayIntegrated Employee
Information System
Workday at a glance
Workday Human Capital Management (HCM) is the leading unified
HR and Talent Management solution on the market today
Next generation of Software as a Service (SaaS) business services
5

Configuration vs Customization

Iterative methodology
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Operate as a Global Business
 Deliver
 Drive

key real-time, global workforce business intelligence
productivity
Global process standardization, system consolidation and automation of manual
processes
 Provide
a global system with Leader and Employee self service
access
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Workday services at CAE
SELF-SERVICE
ACTION & INSIGHT
MOBILE
ACCESS
GLOBAL
X
X
X
ABSENCE
COLLABORATION
PERFORMANCE
SUCCESSION
PAYROLL
INTERFACE
CAREER &
DEVELOPMENT
BENEFITS
COMPENSATION
REPORTING
PEOPLE
WORK
RESOURCES
DASHBOARDS
STAFFING
ADAPTIVE FOUNDATION
EASY TO USE
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BUSINESS PROCESS FRAMEWORK
OBJECT-ORIENTED
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SECURITY
INTEGRATION
Benefits of Workday for Employees

Ownership of personal information.

Access to your work-related information (ie. compensation)

Increase the visibility of your expertise and career interest
with the Talent profile

View information about the organization (organizational
charts)
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Using Workday
Logging In/Navigating- Diane

Show some of the material from Sharepoint (ie. Worklets & Icons)

When mention workfeeds, also mention outlook notification- not available for
UAT but will be there for launch
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Workday Basics- Demo
Navigation





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All about Me (configure)
My Workday 2.0 (add favorite)
Search bar, tabs on right,
Organizational Swirl
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Who has access to information
ALL Employees

Access to their own personal and work related information.

Access to minimal information about others globally (similar to outlook)

For example: management hierarchy, location, job, contact info
Managers

Will have access to all employee work related information for employees reporting to
them or below them in the management chain.

Do not have access to worker personal information except for the date of their birthday
(not year)
HR

HR business partners will have access to all employee information in the organizations
they support.

Corporate HR teams will have access to information only relevant to their area of
responsibility.
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Employee Initiated transactions in Workday

As the owner of their personal information employees initiate
actions related to this information. Examples are:





Change Legal Name
Change Preferred name
Change Primary Address
Change Business Title
Change Marital Status





Change Personal Information
Correct Date of Birth
Request Leave of absence
Request Return from Leave
Create talent profile
Ownership remains the same…..Now it is done directly in Workday
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Leave of Absence

The employee should initiate a leave of absence.


If required, the Manager can place an employee on leave.
Leave types include:



Personal Leave
Educational Leave
Maternity, Paternity, Parental Leave
Sick days, public holidays and vacation days are not captured in Workday.
There is no change in how they will be tracked.
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Talent process overview
Talent Profile
Section
Content
Skills
•Accomplishments
•Certifications
•Education
Career
•Career Interests (requires manager confirmation)
•Relocation preferences
•Travel preferences
Experience
Overview
•Languages
•Memberships
External Job History (include CAE job history prior to Feb. 3rd, 2012)
•Job Details*
•Management Chain*
•Manager History*
•Organizations*
* Pre-loaded from VIP
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Talent Process Demo - Talent Profile
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Talent Process Demo - Talent Profile:
Add Language, Accomplishment
Help text at the top of each
section to provide guidance
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Talent Process Demo - Save for later
When you click “Save for later”
and you want to go back to
your information, you have to
refer to your Inbox, either as a
Worklet or on the tab on the
right side of the screen. You will
also find it in your Workfeed
It will show as a “Revise” action
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Talent Process Demo - Talent Profile: Career Interest
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ALDP-PFDP Timeline
Feb. 21-March 16
Sigal- Self Assessment
Workday- Talent Profiles
April
PFDP Round table
discussions
4th quarter
May 25-June 11th
Final review
discussion and Salary
increase process
1st quarter
March 19-April 13
Sigal
• Leaders assess
employee’s performance
May 25-June 29
Workday:
Objectives setting
Leadership attributes
Development plan
2nd quarter
August-Sept.
Sigal- Register for
training activities
if required
Training on using
Workday for PFDP
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3rd quarter
Mid Oct. Mid Nov.
Workday-Interim review
Support

Reference/Training Material access via:




Step by steps
Quick Reference Guides
Frequently Asked Questions (FAQ)
Terminology

Your Manager

HRBP Support

Technical issues- CAE Workday e-mail ([email protected] or
WorkdaySupportServices)
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Quick Reference: Glossary of Terms
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Quick Reference: Employee Services Websites
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Next Steps for you
Review
your personal information in Workday for accuracy
Complete
Explore
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your Talent profile by March 16th
Workday
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