OHS&W Committee Training
USING THIS POWER POINT
• View notes pages for detailed
information about each item.
• View slides and information in the
current order or look at particular items
to address perceived gaps in the
committee’s understanding.
• Use the slides to guide a training
session
OHS&W Committee Training
THE COMMITTEE
• A group of people with a common goal,
working together to achieve their aim
• The Health and Safety Committee aims
for the provision of a safe, healthy
workplace
OHS&W Committee Training
SUB COMMITTEES
• A health and safety committee may
establish one or more sub-committees to
assist it in performing its functions [Act:
31(2)].
• Sub-committees can deal with specific
issues or perform one or more of the
committee's functions
OHS&W Committee Training
COMPOSITION
of the COMMITTEE
• At least 50% of the Committee must be
employees
• One management representative with the
authority to act on behalf of the employer,
and where appropriate, to approve and
implement OHS strategies agreed by the
Committee.
• Reflect the make-up of the workplace
OHS&W Committee Training
THE CHAIRPERSON
• The person best suited to the role - elected for
12 months
• Provides leadership
• Liaises with the executive officer/secretary in
the preparation of the agenda
• Endorses the minutes of the previous meeting
• Promotes the profile of the committee
OHS&W Committee Training
THE EXECUTIVE OFFICER
• Works closely with the chairperson and
secretary
• Receives updated reports from working
parties
• Receives correspondence
• Ensures follow-up action
• Prepares for the meeting
OHS&W Committee Training
THE SECRETARY
• Keeps the committee’s records
• Works with the chairperson and
executive officer
• Prepares and distributes the draft
minutes
• Takes minutes
• Organises facilities
OHS&W Committee Training
ROLE of
the COMMITTEE MEMBERS
• Add agenda items
• Develop motions for consideration and
advice
• Represent their workgroup
• Table reports
• Move, second and vote on motions
• Contribute to discussions
OHS&W Committee Training
HOW DOES A COMMITTEE WORK?
• Follow a formal agenda
• Defined by the committee’s Terms of
Reference
• Listening
• Speaking clearly
• Offering a safe forum for discussion and
consultation
• Keep minutes/records of meetings
OHS&W Committee Training
ROLE OF HEALTH
AND SAFETY COMMITTEES
• Forum for consultation and discussion
• Monitor trends and provide advice on
preventative strategies
• Assisting in the resolution of OHS&W
issues
• Assisting in the development, review
and dissemination to employees of
OHS&W practices, procedures and
policies.
OHS&W Committee Training
FUNCTIONS
from THE OHS&W ACT 1986
• Development of policy
• Consultation and cooperation
• Resolution of issues
• Establish sub-committees
• Monitor and review OHS plans,
targets and programs
OHS&W Committee Training
FUNCTIONS OF THE COMMITTEE
Resolving a Health and Safety Issue
Is the
issue an immediate and significant
danger?
YES
NO
Employee reports the issue
to the site manager, using
the site's hazard reporting
system.
Action is taken to resolve
the issue
Employee or other person
uses emergency numbers (if
appropriate) and reports the
issue to the site manager or
H&S Rep. ASAP.
The manager or the H&S
Rep. orders work to cease.
The manager consults with
employees and/or their
reps. ASAP.
If the H&S. Rep. orders work
to cease, the H&S Rep.
consults with management
ASAP
The issue
is
resolved
Manager consults with the
employees, elected
representatives, H&S
Committee, and the
department (if relevant)
Control
measures are
reviewed for
effective-ness
H&S Rep. issues a written
notification of hazard which
states the concern and
timeframe to address the
issue
If this is a Notifiable
Incident, then the manager
must notify Workplace
Services (8303 0272)
Committees
involvement
in resolving
health and
safety issues
H&S Rep. may issue a
default notice
(The Manager may seek
advice from Workplace
Services or DECS Health
and Safety Services)
Workplace Services'
Inspector will act to
resolve the issue
Appropriate action is taken
Manager, H&S Rep. or
employees may consult with
a Workplace Services'
Inspector
OHS&W Committee Training
MEETINGS
• Meet at least once every three
months
• Extra meetings on request
(conditional)
• According to agenda and Terms of
Reference
OHS&W Committee Training
ESTABLISHING A
HEALTH AND SAFETY COMMITTEE
• Upon request by 5 or more employees
• By management
• Composition by agreement between
management and employees providing that
at least 50% are employees
• Should represent a cross section of
employees
• Should include any relevant health and
safety representative
OHS&W Committee Training
TERMS OF REFERENCE
• Frequency of meetings
• Membership, roles, office holders, budget
• Chairing of meetings and decision making
• Managing items of business
• Dispute resolution
• Vacancies
OHS&W Committee Training
OHS&W
REGULATIONS 1995, DIVISION 6.2
• Membership
• Qualification of Section 31 of the
OHS&W Act
• Provisions; for example, terms of office,
disqualification
• Notification
OHS&W Committee Training
DECS
CONSULTATIVE COMMITTEES
 Worksite/workgroup committees, Level 1
 District committees, Level 2
 State Consultative Committee, Level 3
OHS&W Committee Training
REFERENCES
Produced by Health & Safety
Services – DECS, May 2005
• OHS&W Act 1986
• OHS&W Regulations, 1995
• WorkCover – Committee info_ notes, 2004
• WorkCover – Workplace Health and Safety
Handbook, Revised edition, July 2002
• Committee Training Guidance Notes, Health
and Safety Services, DECS
• SA Health Commission OHS&W Committee
Trainer’s Course, 1994
OHS&W Committee Training
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