Preparing Your
Johns Hopkins CV for
Academic Promotion
Argye Hillis, MD, MA, Professor of Neurology, Executive Vice Chair of Neurology,
and Past Chair, Medical School Council
Fred Askin, MD, Professor of Pathology, Past Chair of the Associate Professor
Promotions Committee, and Interim Chief of Pathology, Bayview Medical Center
Lisa Heiser, MA, Assistant Dean for Faculty Development and Equity, JHSOM
Welcome and Agenda
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CV Structure for Promotion
Avoiding Mistakes and Common Problems
How Chairs’ and Referees’ Letters Relate to
Your CV
Distinguishing Your CV for Your Career Pathway
Do’s and Don’ts from the Past APPC Chair
Differing Features of CVs for JHSOM Promotion
vs. External Purposes
CV Examples
Further Resources
A Few Rules
(not just suggestions)
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Stick to the format precisely
 Promotion
committees will not accept CVs in the
wrong format
 Be sure to use the 2006 format
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In the Silver Book
Downloadable from the Web
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MSC website
Faculty website
PPC website
Keep it complete and updated
Sign and date
Format
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No need to make it unique, as suggested for
businesses
White paper, standard fonts
Do not add your personal goals, spouse’s or
children’s names, etc.
Your personal goals will be part of your letter
from the Department Chair to the promotions
committees
Evaluative data regarding your education and
clinical care can be added to your Educator’s
Portfolio (not CV)
Exclude sections that are not applicable
Sections of CV
Verbatim from Silver Book
 Ask questions about any parts, terms, etc.,
that are unclear as we go along!!
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Demographic and “Personal” Data
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Current appointments
 University
(primary, joint appointments)
 Hospital
 Other
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Personal data
 Business
address, phone, fax, email
 Not DOB, home address, etc.
Education and Training
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In chronological order
List year, degree, institution, discipline
Undergrad
Graduate degrees
Post-doctoral
 Internship
 Residency
 Fellowships
 etc
Professional Experience
In chronological order (earliest first)
 End with current appointments
 List dates, positions, institutions
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Research Activities
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Research Publications
 List
ONLY peer-reviewed, original research
Articles and reviews of your research
 Not invited reviews of an area (these are included
later as educational scholarship)
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 List
only published or in press
 Show ALL authors
 Bold or underline your name
 Chronological order
Standard Reference Style
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Kleinman KT, Newhart M, Heidler-Gary,
J, Gottesman R, Barker PB, Aldrich E,
Llinas R, Wityk R, Chaudhry P, Hillis AE,
Restoring cerebral blood flow reveals
neural regions critical for naming. J
Neurosci 2006; 26: 8069-8073.
Inventions, Patents, Copyrights
Include pending & awarded
 List date awarded/submitted and title
 Those that have impact on academic or
clinical field will be counted as scholarship
that leads to national and/or international
recognition and leadership
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Extramural Funding
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List current, then pending, then previous grants,
contracts, etc. (each section in chrono. order)
Include ALL of the following information:
 Dates, title
 Identification
# (if available; e.g. NS RO1 257308)
 Sponsor (e.g. NIH: NINDS; AHA)
 Total direct cost
 PI
 Your role and percent effort
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Should agree with your effort report and your “other support”
Research Program Building/
Leadership
Recall that national recognition is required
for promotion to Assoc Prof
 National Leadership and, in most cases,
international recognition are required for
Professor
 List dates, names of research program,
role (e.g. Director of the Alzheimer’s
Disease Research Center)
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Educational Activities
Educational Publications
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Peer-reviewed, original educational
research manuscripts (list first)
 e.g.
effects of intensive training using actors
on residents’ effectiveness in discussing end
of life decisions
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Other peer-reviewed publications
 e.g.
submitted review articles, consensus
statements, expert opinions, case reports
 Peer-reviewed internet publications
Non-Peer Reviewed Publications
May be about your research domain
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Invited review articles
Editorials, letters, correspondence
Book chapters
Monographs
Books
Other media (curricula, films, videos, CD ROMs,
slide sets, etc.)
Educational because they disseminate
knowledge
 not
your newly generated knowledge
Teaching
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Classroom instruction
 Dates,
course titles, your role, location
 Include lectures you give annually in a
specific course
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Clinical instruction
 Dates,
course titles, your role, location
 Include Clinical Skills, Clerkship lectures,
clerkship supervision
CME instruction (dates, titles, etc.)
 Other workshops (dates, titles, etc.)
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Mentoring
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Advisees
 Dates,
names, degree advisee received under
your direction, present position, awards, grants
with you, +/- articles with your advisees
 Do not include every fellow in your division; only
those for whom you were the primary mentor for
substantive projects or degrees
Thesis Committees (dates, name, title, role)
 Training Grant Participation (dates, program)
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Educational Program Building/
Leadership
Dates, name of program, your role
 Examples:
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 Clerkship
director
 Residency Program Director or Co-Director
 Fellowship Director
 Director of CME
Educational Extramural Funding
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List current, then pending, then previous grants,
contracts, etc. (each section in chrono. order)
Include ALL of the following information:
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Dates, title
Identification # (if available)
Sponsor (e.g. AMA)
Total direct cost
PI
Your role and percent effort
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Should agree with your effort report and your “other support”
Clinical Activity
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Board & Subspecialty Certification
 Dates,
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Licensure
 Dates,
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certificate #
#
Clinical responsibilities (dates, service, role, time
commitment)
 e.g.
½ day neurology clinic per week
 2 weeks/year of consultation service (average 6 hours
per day), 4 weeks/year of inpatient EMU attending,
read 25 EEG’s per week (4 hours/week, 9 months/yr)
Clinical Program Building/
Leadership
Dates, name of clinical program, role
 Examples:
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 Director
and founder of pediatric sleep clinic
 Co-director of NCCU
 Director of inpatient services
Clinical Extramural Funding
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List current, then pending, then previous grants,
contracts, etc. (each section in chrono. order)
Grants or contracts obtained to support a clinical
initiative
Include ALL of the following information:
 Dates,
title
 Identification # (if available)
 Sponsor (e.g. AMA)
 Total direct cost
 Clinical director
 Your role and percent effort
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Should agree with your effort report and your “other support”
Percent Effort
Percent of your employed time that you
spend on a particular activity
 If your total hours of work per week
increase because of increased hours in
one area, your percent effort in other areas
must decrease
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Organizational Activities
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Demonstrates citizenship to SOM or
academic field +/- recognition/impact
 important
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Institutional administrative appts
 Dates,
titles of cmte or project, role
 Includes departmental appts, such as Division
Director (may not include extra salary), SOM
and dept committees
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Consultantships
 Dates,
organization/agency, role
Organizational Activities
(within and beyond SOM)
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Editorial Activities
 Editorial
board appts (dates)
 Journal peer review activities (invited
reviewer)
Advisory Committees, Review Groups,
Study Sections (dates, sponsor, role)
 Professional Societies
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 Dates,
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committees, role
Conference Organizer, Session Chair
 Dates,
conference/sponsor, role
Recognition
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Awards, Honors
 Dates,
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Invited Talks, Panels
 Dates,
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titles, description, sponsor
titles, venue, sponsor
Other Professional Accomplishments
 Might
include published abstracts and/or
submitted presentations here (typically not at
professor level)
 Congressional acts, laws, etc. you have had a
role in, and many other substantive
accomplishments
Avoid Common Errors
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Wrong format
Mixing abstracts in with manuscripts
Incomplete citations of publications
“Padding” invited presentations with submitted
abstracts
Omitting program building accomplishments
Unclear relationship to mentees
CVs for External Purposes
STANDARD HEADINGS:
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Header
Education
Experience
 Research
 Teaching
 Clinical
 Administrative
Honors/Awards
Professional Associations
Publications
Presentations
References
ADDITIONAL HEADINGS:
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Qualifications Profile
Leadership Experience
Academic Service
Research Interests
Fellowships
Languages
Consulting
Committee Leadership
Patents
Editorial Appointments
Summary of Technical Skills
Areas of Expertise
Professional Service
Etc.
Differences in CVs for JHSOM
Promotion vs. External Purposes
JHSOM Promotion
External Purposes (e.g.,
Business/Industry)
Chronological order
Reverse chronological order
Standard JHSOM format
Targeted format based on relevance to
position
Uniform headings
(e.g., Demographic Information, Education
and Training, Professional Experience)
Variable headings to emphasize strengths
(e.g., Header, Education, Leadership
Experience, Research Experience, etc.)
Straightforward listing of activities
(descriptive/evaluative info in Chair’s letter)
Use of action verbs & qualifiers to show
accomplishments and skills
Publications earlier in the format
Publications at end
Narrative descriptions to highlight program
building accomplishments (a paragraph)
Brief accomplishments statements using
the PAR method (Problem, Action, Result)
Converting Descriptive Paragraph
to Accomplishment Statements
Johns Hopkins Adult Hydrocephalus Program
Created the Johns Hopkins Adult Hydrocephalus
Program as a Center for Excellence supported by
the Johns Hopkins Hospital.
 Demonstrated outpatient and inpatient
volumes that increased by nearly 200% in
three years.
 Generated substantial profits of $1.3 million
per year by implementing auditing practices
and developing enhanced hospital coding
systems.
 Established cutting-edge clinical research
program by initiating new collaborative
relationships and cultivating industry support.
Converting Descriptive Paragraph
to Accomplishment Statements
Johns Hopkins Adult Hydrocephalus Program
Created the Johns Hopkins Adult Hydrocephalus
Program as a Center for Excellence supported by
the Johns Hopkins Hospital.
 Demonstrated outpatient and inpatient
volumes that increased by nearly 200% in
three years.
 Generated substantial profits of $1.3 million
per year by implementing auditing practices
and developing enhanced hospital coding
systems.
 Established cutting-edge clinical research
program by initiating new collaborative
relationships and cultivating industry support.
Examples of JHSOM CVs
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Basic Scientist
 Carol
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Clinician Educator
 Julia
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McMillan, MD; Charlie Wiener, MD
Program Builder
 Peter
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Pronovost, MD, PhD
“Triple Threat”
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Greider, PhD; Cynthia Wolberger, PhD
Link
Andrea Corse, MD; Argye Hillis, MD, MA; Janet
Serwint, MD; Mike Williams, MD
Getting Your CV Reviewed
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Give your CV to your mentors, advisors,
department director/division chief, senior
colleagues, etc., for suggestions
Sign up for peer review today after the program
Ask for input
Respond to input
Beware of errors that spell check won’t catch
What kind of mistake can one make?
Real life examples:
Leadership development: curses in
delegation and influence skills.
 Disposed of $2.5 million in funding.
 Able to work in high-stress environments
while maintaining composer.
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Further Resources
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Silver Book Curriculum Vitae Format
JHSOM Office of Faculty Development Website
for Sample CVs
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Professorial Promotions Committee Website
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http://www.jhu.edu/news_info/reports/ppc/
Associate Professor Promotions Committee
Website
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http://www.hopkinsmedicine.org/fac_development/
http://www.hopkinsmedicine.org/som/faculty/appc/
Credentialing Specialists
Departmental Promotions Committees
Further Resources, continued
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Department Directors, Vice Chairs, Associate
Chairs, Division Chiefs
Peer Review Teams from Today’s Program
CVs for External Purposes
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Karen Parkent, Office of the Dean, Assistant to
the PPC (Professorial Promotions Committee Handout)
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Professional Development Office, 410-502-2804, [email protected]
JHU Career Management Program, 443-997-4992, [email protected]
(CV Guide - http://hrntdev.jhu.edu/cmp/webPDFs/CVforweb.pdf)
For CV format questions, call 410- 955-3180 or email [email protected]
Lisa Heiser, Assistant Dean for Faculty
Development, Office of Faculty Development
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For additional support: call 410-502-5521, email [email protected], or
stop by 2024 E. Monument, 1-1400
Questions/Answers & Discussion
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What questions or comments do you
have?
Closing
Thanks for Attending!
Best Wishes in preparing your CV
 Please contact us with any remaining
questions:
 Argye
Hillis, [email protected]
 Fred Askin, [email protected]
 Lisa Heiser, [email protected]
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Johns Hopkins CV for Academic Promotion