Spring Test
Administration
Training Session
January/February 2015
Presenters
Dan Wiener
Administrator of Inclusive Assessment
Jodie Zalk
Test Administration Coordinator
Bob Lee
MCAS Chief Data Analyst
2
Massachusetts Department of Elementary and Secondary Education
Today’s Agenda
Review materials in folders
Test security and test administration
protocols
Participation requirements
Students with disabilities
ELL students
Reporting
Additional information and orientation
for new principals
Massachusetts Department of Elementary and Secondary Education
3
Board-Approved Transition Plan
Spring 2014: PARCC field test was
administered in randomly selected schools.
Spring 2015: MA districts, educational
collaboratives, and approved private schools
choose to administer either PARCC or MCAS.
Fall 2015: Board votes on whether to
approve PARCC.
Current Competency Determination (CD)
requirements in place through class of 2019
Any change after class of 2019 requires future
Board approval.
Massachusetts Department of Elementary and Secondary Education
4
Spring 2015 Assessment Choice for Districts
# of
public
districts
(incl.
charters)
MCAS
# of
districts
PARCC
%
# of
students
(approx.)
# of
districts
%
# of
students
(approx.)
Gr. 3–8
362
165
46%
207,500
197
54%
220,000
PARCC
for Gr. 9
and/or 11
(optional)
295
N/A
N/A
N/A
71
24%
N/A
5
As of October 10, 2014
www.doe.mass.edu/news/news.aspx?id=13541
Massachusetts Department of Elementary and Secondary Education
MCAS and MCAS-Alt,
if PARCC Is Adopted
Current CD requirements will remain in place
through the class of 2019.
Grade 10 MCAS ELA test
Grade 10 MCAS Mathematics test
High school MCAS Science and Tech/Eng (STE) tests
MCAS STE tests will continue.
Grades 5, 8, and high school
All students designated for alternate
assessments will continue to take MCAS-Alt.
Massachusetts Department of Elementary and Secondary Education
6
PARCC Resources
 Training Opportunities
 Spring 2015 PARCC training sessions
 Online training modules
 PARCC Support Center
Web: PARCC.pearson.com
Email: [email protected]
Telephone: 888-493-9888
 Department’s Student Assessment Services
Web: www.doe.mass.edu/parcc
Email: [email protected]
Telephone: 781-338-3625
Massachusetts Department of Elementary and Secondary Education
7
Test Security
Most Common Security Issues
 Cell phones
 Improper coaching
 Improper use of the
read-aloud
accommodation (#26)
 Student collaboration
 Going back to earlier
sessions
 Twitter
 Improper calculator use
 Accessing
notes/textbooks
 Improper dictionary use
 Accessing Internet
while using typed
response
accommodation
9
(#23)
Massachusetts Department of Elementary and Secondary Education
Importance of Leadership
Superintendents must review their
principals’ test security plans.
Superintendent’s Assurance of Proper Test
Administration (optional form) — PAM page 120
Principals must maintain the security of the
testing environment and test materials.
PCPA certification — PAM pages 118–119
Train test administrators and others, and ensure
they comply with requirements.
Meet with students.
Massachusetts Department of Elementary and Secondary Education
10
A Secure Testing Environment
Plan for
appropriate testing spaces
students who may need more time
lunch, recess, restrooms
Cover/remove prohibited classroom displays
PAM page 26
No unauthorized visitors
11
Massachusetts Department of Elementary and Secondary Education
Security Requirements for
Test Materials
 Store all test materials in a central location each
day.
 Locked when tests are not being administered
 Restricted access
 Maintain chain of custody of materials during
test administration.
 Do not remove test materials from school.
 Do not leave test materials unattended.
 Materials must be returned to the central
secure storage area and signed in each day.
Massachusetts Department of Elementary and Secondary Education
12
Confidentiality of Booklets
Do NOT …
review test booklets or answer booklets
before, during, or after testing
exceptions for certain accommodations
provide students access to tests before testing
duplicate test materials
retain, recycle, remove, or destroy test
materials
13
Massachusetts Department of Elementary and Secondary Education
Train Test Administrators and Others
All individuals involved in test administration
must participate in training.
See topics in PAM — pages 29–32
Sample quiz on protocols can be used in training:
www.doe.mass.edu/mcas/testadmin/
Forms requiring signoff by test administrators
Participated in training
Received their TAMs — see PAM page 125
Signed a nondisclosure agreement if providing
certain accommodations — see PAM page 134
Massachusetts Department of Elementary and Secondary Education
14
Test Administrator Responsibilities
1. Follow directions in TAMs and read scripts
verbatim.
2. Supervise students at all times to prevent cheating.
3. Prevent use of prohibited materials (e.g., cell
phones).
4. Focus full attention on the testing room.
5. Do not coach students or alter responses.
15
Massachusetts Department of Elementary and Secondary Education
Turn & Talk –Training Plan
How are your test administrators
trained?
Test administrators for accommodations?
How do you evaluate the success of your
training?
16
Massachusetts Department of Elementary and Secondary Education
Planning for Required and
Prohibited Materials
 New section in PAM (page 26)
 Principals must develop procedures so that students
 receive required materials and
 do not access prohibited materials.
 Principals must inform:
 Test administrators
whether to read new recommended script or schooldeveloped script
how they will actively monitor the room
how to handle a situation if a student is found with
a prohibited item
 Students
 Parents/guardians
Massachusetts Department of Elementary and Secondary Education
17
Clarity of message is important when
communicating with students.
18
Massachusetts Department of Elementary and Secondary Education
Give Clear Instructions to Students
Before testing, instruct students to
try their best
respond directly to the MCAS ELA Composition
prompt
TAMs instruct students to
work until end of session (and only in that session)
answer all questions in the session
19
Massachusetts Department of Elementary and Secondary Education
Test Security Requirements for Students
During testing, students must NOT …
preview test materials
copy others’ work or communicate with other students
ask for or accept any coaching
let someone else answer for them
work in a different test session
use materials that are prohibited during testing
(e.g., notes, cell phones – post messages online)
See PAM page 127 for reasons for invalidation.
See PAM page 126 for sample form to document
students’ understanding of requirements.
Massachusetts Department of Elementary and Secondary Education
20
Results will be invalidated for students who use
cell phones or other electronic devices at any time
during a session, including after a student turns in
his or her test materials, during a break, or during
the transition to a test completion area.
21
Massachusetts Department of Elementary and Secondary Education
What should a principal do if a student
takes a picture of a test booklet?
Print a copy of the picture.
Have the student delete the picture from
Twitter and from the phone.
Determine whether the picture was
disseminated in another way.
E.g., email, texting, Facebook
Call the Department immediately.
22
Massachusetts Department of Elementary and Secondary Education
How to Avoid This Situation
Inform students about the cell phone policy,
including consequences for using one during
testing.
Plan for end of session:
Inform students of appropriate activities at the end
of a session.
See PAM page 28 for a list of materials permitted
after a student has turned in test materials.
Have test administrators collect test materials when
students are done.
Schedule sessions for appropriate lengths of time.
Use dismissal waves in scheduling.
Massachusetts Department of Elementary and Secondary Education
23
Please contact the Department
at 781-338-3625
IMMEDIATELY
to report testing irregularities.
See PAM pages 6–7 for more information
about reporting testing irregularities.
Massachusetts Department of Elementary and Secondary Education
24
Tips to Maintain Security
(Recommended)
Use seating charts.
Have an empty seat between students.
Whenever possible,
Assign test administrators for other teachers’
classes OR
Have two test administrators in each room.
25
Massachusetts Department of Elementary and Secondary Education
Other Tips from Schools
www.doe.mass.edu/mcas/testadmin/
schoolsamples/default.html
Sample seating chart
Training materials
Worksheets for accounting for materials
Tracking accommodations
Checklists
Massachusetts Department of Elementary and Secondary Education
26
Test Administration
Protocols
Stay organized!
Important to keep good records throughout
test administration
Can be especially challenging for schools doing
PARCC ELA/mathematics and MCAS STE
during the same time in May, and for high
schools doing PARCC testing
28
Massachusetts Department of Elementary and Secondary Education
Develop school security plan
Review with the superintendent:
Staffing plan
Training plan
How to implement security requirements
29
Massachusetts Department of Elementary and Secondary Education
Turn & Talk – School Security Plan
What are 2 components in your
school’s security plan?
Who is involved in the planning?
How do you know it’s successful?
30
Massachusetts Department of Elementary and Secondary Education
Determine Logistics
 Plan school’s testing schedule.
 Testing dates and deadlines
 Daily schedule, including dismissal waves
 Testing locations and staffing plan (including special
populations)
 Prepare record of test administrators and students.
 Check the Department’s website.
 Practice tests – www.doe.mass.edu/mcas/testadmin/practice/
 SAS Updates – www.doe.mass.edu/mcas/updates.html
 Read the PAM.
 Student participation guidelines
Massachusetts Department of Elementary and Secondary Education
31
Review Data for March SIMS
Students’ names
changes
Demographic information
first-year LEP, IEP, and 504 status
Grade levels
Students are reported as absent if they are
enrolled but not tested (MCAS or PARCC).
32
Massachusetts Department of Elementary and Secondary Education
Receive Test Materials
Complete forms.
Internal tracking forms
Sample in PAM on pages 121–122
Materials Summary
Principal’s Certification of Proper Test
Administration (PCPA) –
www.mcasservicecenter.com
Order additional materials if necessary.
Deadlines listed on PAM pages iii–v
Massachusetts Department of Elementary and Secondary Education
33
Prepare Materials for Distribution
Distribute manuals during training session.
Affix Student ID Labels to answer booklets.
New – There will be separate answer booklets
for Mathematics and STE in grades 5 and 8.
34
Massachusetts Department of Elementary and Secondary Education
Order STE Materials (High Schools Only)
High schools: Order June STE materials
March 9–13, 2015
www.mcasservicecenter.com
35
Massachusetts Department of Elementary and Secondary Education
Be Sure to…
Distribute and track test materials.
Monitor and coordinate test administration.
Securely store materials between sessions and
after each day of testing.
Remind test administrators to read scripts
verbatim.
Keep a log of test administrators and students.
36
Massachusetts Department of Elementary and Secondary Education
Prepare Materials for School Files
Retain your school’s test administration files
for three years.
Records may be requested in the event of an
investigation.
Lists of materials to retain:
PAM pages 54–55, 73–74
37
Massachusetts Department of Elementary and Secondary Education
Prepare the Scorable Shipment
 Assign an answer booklet for
 students who participated in ANY part of testing
 students who were absent with medical documentation
 first-year ELLs
 Transcribe responses if necessary for
 certain accommodations
 damaged/defective booklets
 Prepare envelopes
 Return, Special Handling, Void
 Packing diagrams and instructions in PAM
 ELA: PAM pages 50–53
 Math and STE: PAM pages 69–71
Massachusetts Department of Elementary and Secondary Education
38
Before Packing
Confirm there are no secure materials left
behind.
Students’ used answer booklets
Test booklets
Each day after testing, verify that all materials
have been returned to you.
Two independent counts of test materials recommended
Double-check central storage area.
In the bottom of a bin
In between file folders
Massachusetts Department of Elementary and Secondary Education
39
Complete Forms after Testing
Internal tracking forms
Materials Summary
PCPA
Signature must match the name of the principal in
School/District Profiles (http://profiles.doe.mass.edu).
40
Massachusetts Department of Elementary and Secondary Education
Options for Returning Materials
(March–April and May)
 Complete Early
Shipment
 Partial Early
Shipment
• Early pickup of
all scorable and
nonscorable
materials
• Early pickup of
used answer
booklets for
students who
ested by certain
dates
AND
• Pickup of
remaining
scorable and
nonscorable
materials by
deadline
 Regular
Shipment
• Pickup of all
scorable and
nonscorable
materials as
soon as testing
has been
completed (by
deadline)
Massachusetts Department of Elementary and Secondary Education
41
Schedule Your School’s Pickup
 Two methods:
 Schedule online at mcasservicecenter.com.
One day prior, and by 3:00 p.m.
OR
 Give cartons to your regular UPS driver.
Call to inform the MCAS Service Center (800-737-5103).
 Grade 10: Call the Service Center to cancel early
pickup if using regular return.
 Do not take materials to UPS.
 Do not leave materials unattended.
 Use correct UPS labels.
Massachusetts Department of Elementary and Secondary Education
42
Ship Materials Separately
Separate locations and shipping deadlines for
each of the following:
MCAS
MCAS-Alt
PARCC
43
Massachusetts Department of Elementary and Secondary Education
Questions & Answers
Short Break
Participation
for Students with
Disabilities
Updates for 2015
Requirements for the Participation of Students
with Disabilities in MCAS (2014–2015 Update)
www.doe.mass.edu/mcas/participation/sped.pdf
PAM Appendix B
46
Massachusetts Department of Elementary and Secondary Education
Assigning MCAS Accommodations
IEP or 504 plan must specify which
accommodations will be used for testing.
Include a description of the accommodation, not just
the accommodation number (e.g., accommodation
25: other – slant board).
Accommodations may not be provided if
an IEP is not yet signed by the parent/guardian.
Notification of parents is required for 504 plans.
47
Massachusetts Department of Elementary and Secondary Education
Prohibitions for Test Accommodations
Test administrators must NOT…
Provide accommodations not listed in
a student’s IEP or 504 plan (e.g., read-aloud for ELA
for student who has this only for Math test)
Appendix B of the PAM
Provide a different grade-level test
Alter, photocopy, or scan a test booklet
Coach or provide clues/assistance
E.g., define words, explain questions, suggest the
student write more
Massachusetts Department of Elementary and Secondary Education
48
Examples of Testing Irregularities
due to Prohibited Materials
English-language dictionary or thesaurus
Dictionaries are allowed only on the ELA Composition.
Unapproved mathematics reference sheet
Calculator on the non-calculator session of
Mathematics test for a student who does not
have this listed in an IEP/504 plan
49
Massachusetts Department of Elementary and Secondary Education
Things to Do Now for MCAS Accommodations
 Review IEPs, 504 plans, and PAM Appendix B.
 Prepare a list or spreadsheet for scheduling:
Student
Name
Gr. Subject
TA
Room
Name #
Accommodation(s)
John Ward
5
Mr.
Lee
11 – large print
20 – graphic organizer
ELA Reading
Comprehension
208
 Order special test editions.
 E.g., large-print, Braille
 Submit graphic organizers and reference sheets to
the Department for approval.
 Provide training on accommodations to
 Test administrators
 Substitutes
Massachusetts Department of Elementary and Secondary Education
50
Nonstandard Accommodations
(NSAs)
 NSAs may be provided only to a student who:
 is virtually unable to decode, calculate, write, or spell;
AND
 receives ongoing intervention in this area.
 NSAs may not be provided if student is simply
performing “below grade level.”
 Score may be invalidated if ineligible student was
provided an NSA.
 Use of NSAs will be reported with a notation on
 Parent/Guardian Reports
 School and district rosters
Massachusetts Department of Elementary and Secondary Education
51
MCAS Accommodation 20: Organizers,
Checklists, and Individualized Reference Sheets
 Mathematics reference sheets must be approved by
the Department prior to testing.
 Can include formulas, word banks, memory prompts
(e.g., mnemonics)
 Cannot include graphics, definitions, examples, steps in
solving specific problems
 Samples are available at
www.doe.mass.edu/mcas/participation/?section=all.
 ELA and STE reference sheets
 Approval guide for Mathematics
 Pre-approved ELA graphic organizers
Massachusetts Department of Elementary and Secondary Education
52
MCAS Accommodation 20:
Deadlines for Submission
 Use approval cover sheet for approval (all subjects)
www.doe.mass.edu/mcas/participation/accommodation20.pdf
Only submit/resubmit materials approved in 2013 or
earlier.
Deadline to Test
Submit
Feb. 6
ELA tests (all grades)
April 2
Mathematics tests (all grades) and STE tests
(gr. 5 & 8)
May 1
High school STE tests
Massachusetts Department of Elementary and Secondary Education
53
If a Student Refuses an Accommodation
 Document the refusal in the student’s file.
 Sample refusal form — page 137 of the PAM
 Continue to make accommodation available for
remainder of test administration.
 Do not fill in circles on the student’s answer
booklet (back cover) for accommodations that
were not used.
 Notify parent/guardian.
 Amend IEP/504 plan for future testing.
 If appropriate, list accommodation in the IEP/504 plan
“as requested by student,” or remove it.
Massachusetts Department of Elementary and Secondary Education
54
MCAS-Alt General Information
IEP team or 504 plan designates students for
MCAS-Alt each year and in each subject.
Student must take MCAS-Alt, regardless of whether
the school is doing MCAS or PARCC.
MCAS-Alt scores are included for
accountability.
Principals should encourage teachers to attend
Department training on portfolios.
Increases likelihood of submitting a complete
portfolio
Massachusetts Department of Elementary and Secondary Education
55
How Principals Can Support Their
Teachers Who Conduct the MCAS-Alt
Determine which teachers need support.
Appoint one educator as lead contact for finding
answers and giving advice.
Encourage teachers to review each other’s
portfolios.
Register teachers to attend Department training
and review sessions in Oct., Jan., and March.
Assist teachers by providing time and flexibility
to work on compiling portfolios.
 E.g., scheduling, coverage, substitutes
Massachusetts Department of Elementary and Secondary Education
56
Participation for
ELL Students
MCAS Supports for ELL Students
 List of approved bilingual word-to-word
dictionaries and glossaries for use on MCAS and
PARCC, updated in fall 2014
 www.doe.mass.edu/mcas/testadmin/lep-bilingualdictionary.pdf
 May be used by any student who is or was ELL
 New languages and resources added
 Specialized translations (glossaries) for Math and STE
 Selected publishers/distributors and online resources
included
 ELLs with disabilities must also receive test
accommodations, per their IEP/504 plan.
Massachusetts Department of Elementary and Secondary Education
58
MCAS Test Administration for ELLs
Assigning Testing Spaces for ELLs
 Principals may assign students to spaces other than regular
classrooms, as long as other conditions and staffing
requirements are met.
 Do not mark this as an accommodation on a student’s answer
booklets unless the student has it in his or her IEP or 504 plan.
Policy on “Stop Testing”
 If an ELL student does not seem to be responding to test
questions, the test administrator may ask if the student is
finished.
 If so, collect materials. The student may read a
book or sit quietly.
Massachusetts Department of Elementary and Secondary Education
59
ACCESS for ELLs
Test Administration Deadlines
Until
February 11
Administer ACCESS for ELLs test
February 12
Deadline to schedule UPS pickup
February 13
Deadline for UPS pickup
60
Massachusetts Department of Elementary and Secondary Education
Questions & Answers
High School Participation
Review CD Data (High Schools Only)
Check lists of students who are in grade 12
to confirm
Who has not been tested?
Who still needs to earn a CD?
Check CD report
Posted in Edwin Analytics on January 9
Includes November retest results
Check list of students in grade 11 who were in
grade 9 the previous school year
To be posted in School and District DropBoxes by
February
Massachusetts Department of Elementary and Secondary Education
63
Highlights of Spring High School
MCAS Participation Guidelines
Administration
Who’s eligible?
Dates
March ELA
retest
Students who have not earned
240/Proficient on the ELA test
(Students may participate for EPP
purposes.)
March 2–4, 2015
March
Mathematics
retest
Students who have not earned
220/Needs Improvement on the
Mathematics test (Students may
not participate for EPP purposes.)
March 5–6, 2015
64
Massachusetts Department of Elementary and Secondary Education
EPP/MCAS Participation Guidelines
Administration
Who’s eligible?
Dates
EPP/MCAS
Mathematics
test
Students seeking to complete the
Mathematics assessment portion of
their EPPs
April 27–May 8,
2015
65
Massachusetts Department of Elementary and Secondary Education
June High School STE Participation
Eligibility
Students who …
Grade
Required to have not yet earned CD in STE
participate * First attempted score is used to
Gr. 10
(Class of 2017)
Eligible
are enrolled in STE course and have
not yet earned CD in STE
Gr. 9
(Class of 2018)
have not yet earned CD in STE OR
wish to attempt to qualify for Koplik
Award
Gr. 11
(Class of 2016)
have not yet earned CD in STE
Gr. 12
(Class of 2015)
are attempting to earn CD in STE
Adults who
exited
high school
determine Adams Scholarship eligibility.
Not eligible have earned their CD in STE and are not
participating for Koplik Award purposes
All
Massachusetts Department of Elementary and Secondary Education
66
How to Check CD Data and Use
Reports in Edwin Analytics
Log in to MassEdu Gateway (formerly
known as the Department’s Security Portal).
Click the Application List.
Select Edwin Analytics.
Under the student tab, select the CD report
(“PE618”).
67
Massachusetts Department of Elementary and Secondary Education
Select
grades 11 and
12.
Match
ANY of the
following.
Failing or not
tested – did not
meet CD in all
three subjects
68
Massachusetts Department of Elementary and Secondary Education
You will then see a roster of all the students in grades 11 and
12 who have not earned their CD – and in which subjects.
69
Names and SASIDS redacted
Massachusetts Department of Elementary and Secondary Education
New Grade 11 Students
Claim them by
Reporting them in SIMS (or SIF) or
Using the claiming process
If they have not taken the high school MCAS
tests, determine whether they wish to qualify
for the Adams Scholarship.
If so, schedule them for grade 10 ELA and
Mathematics.
If not, schedule them for retests.
Administer STE tests in February (Biology) or in
June (all four tests).
Massachusetts Department of Elementary and Secondary Education
70
Reporting
Reporting Topics
Schedule for reporting MCAS results
Discrepancy period
Schedule for reporting ACCESS for ELLs results
What’s new on the Department’s reporting
website and with Edwin Analytics?
How will PARCC testing impact the release of
MCAS and Accountability results?
72
Massachusetts Department of Elementary and Secondary Education
Spring 2015 MCAS
Reporting Schedule — March–May
(all dates tentative)
March 20 Access February Biology data files and
rosters at DropBox Central
Access March Retest data files and
rosters at DropBox Central
April 1–10 ACCESS for ELLs data validation (schools)
April 16
May 4
Mid-May
Districts receive February Biology and
March Retest Parent/Guardian Reports
Schools and districts receive printed
ACCESS for ELLs reports and data posted
at DropBox Central
Results will be available in EDW/Edwin Analytics 3 days after the
DropBox release.
Massachusetts Department of Elementary and Secondary Education
73
Spring 2015 MCAS
Reporting Schedule — June
Early June: MCAS-Alt student results and
portfolio feedback forms
Before July 4: ELA (preliminary results),
Math (multiple-choice only), Grades 5 and 8
STE (multiple-choice only)
Districts access MCAS ELA Compositions at
www.mcasservicecenter.com
Massachusetts Department of Elementary and Secondary Education
74
Spring 2015 MCAS
Reporting Schedule — July–August
(all dates tentative)
July 1–July 31
MCAS discrepancy reporting by
phone (800-737-5103)
Early August
TBD
Districts access preliminary
Mathematics and STE MCAS results
• Combined with June ELA
August TBD
MCAS discrepancy reporting online
(mcasservicecenter.com)
75
Massachusetts Department of Elementary and Secondary Education
Spring 2015 MCAS Official Results
Reporting Schedule — Fall (TBD)
 Districts access official MCAS student, school,
and district results on MassEdu Gateway.
 One day later:
 Districts receive shipment of MCAS and MCAS-Alt
Parent/Guardian Reports.
 Public release of official school and district results
by the Department
76
Massachusetts Department of Elementary and Secondary Education
Reporting Notes for High Schools
STE scores used for accountability in grade 10
Grade 9 students’ scores are held until grade 10.
All high school accountability determinations are
based on grade 10 data.
Any student enrolled as a 10th grader from
March through the end of the school year who
has never taken an STE test will count
against participation rates.
This includes first-year ELL students and students
with disabilities.
Massachusetts Department of Elementary and Secondary Education
77
What’s New in Reporting?
MCAS “state” results will not be based on
the entire state.
MCAS results may be skewed, since about half of
the state will be taking PARCC instead of MCAS for
grades 3–8 in ELA and Mathematics.
MCAS results may be delayed by a week or two
from regular schedule due to equating.
Accountability results will be significantly
delayed.
78
Massachusetts Department of Elementary and Secondary Education
What’s New in Edwin Analytics?
New User Interface (MassEdu Gateway)
Sub-tabs for report groupings
New Reports and Enhancements
Assessments – ACCESS for ELLs
EWIS
Post-secondary outcomes: Three new reports
School Readiness
Finance: Five new reports
Teacher-level reporting: Five new classroom reports
Massachusetts Department of Elementary and Secondary Education
79
Teacher-level Report (“PE520”)
80
Massachusetts Department of Elementary and Secondary Education
Student Profile
Provides all SIMS, MCAS, and Student Course
Schedule (SCS) history for a particular student
If a student transfers into your district, claim
the student and have immediate access to his
or her ESE data.
Educational responsibility for the student
allows for viewing of all data prior to arrival in
your district.
Massachusetts Department of Elementary and Secondary Education
81
Student Profile Report
82
Massachusetts Department of Elementary and Secondary Education
Accountability Plans in 2015
Schools administering MCAS will be classified
into a level as usual, and will not be “held
harmless.”
Schools administering PARCC will have their
2015 accountability and assistance level “held
harmless” (i.e., the level will stay the same or
improve from 2014, but cannot decline).
83
Massachusetts Department of Elementary and Secondary Education
Accountability Plans in 2015 –
Continued
Accountability levels will not be calculated until
PARCC results are available.
School percentiles for all MCAS and PARCC schools
will be calculated after PARCC results are available.
PARCC results are not expected to be final until
November or December 2015.
For percentile purposes, results from the two
assessments will be linked based on large
representative samples.
2015 results will be excluded from percentile
calculations in future years.
Massachusetts Department of Elementary and Secondary Education
84
%
85
Massachusetts Department of Elementary and Secondary Education
86
Massachusetts Department of Elementary and Secondary Education
Breakdown of Assessment Choice
by Race
 Grades 3–8 only
PARCC Schools
MCAS Schools
6%
7%
Asian
5%
11%
Black
Hispanic
17%
Mixed
17%
Native Am
68%
Pac Islander
3%
<1%
63%
White
3%
<1%
<1
%
<1%
Massachusetts Department of Elementary and Secondary Education
87
Assessment Choice by MCAS
Achievement Level – ELA
 Grades 3–8 only
88
Massachusetts Department of Elementary and Secondary Education
Assessment Choice by MCAS
Achievement Level – Mathematics
 Grades 3–8 only
89
Massachusetts Department of Elementary and Secondary Education
Questions & Answers
Short Break
If you are leaving now, please
leave your completed
Evaluation Forms at the
registration desk.
Thank you for coming.
Additional Information
and
Orientation for
New Principals
Additional
Accommodations
Information
Selecting Appropriate Accommodations
for Instruction
Adults who work with the student:
Gather information on student’s learning style
and preferences.
Look at student’s classroom performance, not
just the type of disability.
Try out prospective accommodations during
instruction.
Evaluate instructional accommodations and
modify as needed.
Massachusetts Department of Elementary and Secondary Education
94
Designating Accommodations
for Assessment
 Team bases the selection of test accommodations on
those used successfully during instruction.
 For each subject, determine whether the
accommodation is appropriate and allowed for
MCAS testing.
 Develop/amend IEP or 504 plan, listing instructional
and assessment accommodations separately.
 Accommodations must be provided/offered if listed
in IEP (signed by parent/guardian) or in 504 plan.
 Evaluate the effectiveness of test accommodations.
Massachusetts Department of Elementary and Secondary Education
95
Additional Details on
Test Administration
Additional Information
Forms
Materials Summary
PCPA
Internal tracking form
Completing student information on
answer booklet covers
Return shipping instructions
Brockton High School video
Massachusetts Department of Elementary and Secondary Education
97
Materials Summary
98
Massachusetts Department of Elementary and Secondary Education
PCPA “Materials Received” Section
99
Massachusetts Department of Elementary and Secondary Education
PCPA “After Testing” Sections
100
Massachusetts Department of Elementary and Secondary Education
The principal must sign the PCPA.
101
Massachusetts Department of Elementary and Secondary Education
Internal Tracking Forms
Used to determine chain of custody of materials
See samples in PAM (pages 121 and 122)
102
Massachusetts Department of Elementary and Secondary Education
School-created Internal Tracking
Forms
Include the following components:
The specific count of materials at the time of
distribution
The specific count of materials at the time of
return
Signature areas for the test administrator and
the principal or test coordinator to sign the form
103
Massachusetts Department of Elementary and Secondary Education
Student ID Labels and SIMS
Student ID Labels based on October SIMS
Use a label even if there is some incorrect
information as long as the SASID on the
label is correct.
Correct the student’s name or date of birth in
the next SIMS submission (March or June) by
the district SIMS contact (see PAM page ii for
instructions on how to find yours).
104
Massachusetts Department of Elementary and Secondary Education
Completing Student Information
If a student has a label, fill in the following
information on the front cover:
School name
School district
Student’s name (Write in the name, but no need to fill
in the circles below.)
If no label, fill in all the information on the front
cover and fill in corresponding circles.
See sample front covers of a student answer
105
booklet in the PAM on pages 128 and 129.
Massachusetts Department of Elementary and Secondary Education
What to
fill in on
the answer
booklet
front cover
if a
student
does NOT
have a
label
106
Massachusetts Department of Elementary and Secondary Education
Returning Answer Booklets –
Three Envelopes
Return Envelope
 Used/assigned standard answer booklets (ABs)
Special Handling Envelope
 Typed Responses inserted in ABs
 Large-print ABs with transcribed standard AB
Void Envelope
 ABs that were assigned to students but that
should not be scored
 Fill in “VOID” circle on back cover of the AB.
Massachusetts Department of Elementary and Secondary Education
107
Pack Return Shipments
 Use the diagrams in the PAM to pack scorable and
nonscorable shipments.
 ELA instructions — pages 50–53
 Mathematics and STE instructions — pages 69–71
108
Massachusetts Department of Elementary and Secondary Education
One School’s
Perspective on Test
Administration
Brockton High School
www.youtube.com/watch?feature=player_embedded&v=zrpUTFGyUDw
Organizing Test Administration
(Courtesy of Brockton High School)
1. Preparation in advance of materials
arriving at the school
2. Preparation of test administrators
3. Preparation of students
4. Maintaining security within each testing
room
5. Collection and accountability of
materials
Massachusetts Department of Elementary and Secondary Education
110
Questions & Answers
Please leave your completed
Evaluation Forms at the
registration desk.
Thank you for coming.
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MCAS Administration Training Session Slides, Spring 2015